Agenda

Venue: The Guildhall

Contact: Committee Administration 01905 722027, 722005, 722085 

Media

Items
No. Item

1.

Appointment of Substitutes

To receive details of any Member nominated to attend the meeting in place of a Member of the Committee.

2.

Declarations of Interest

To receive any declarations of interest.

3.

Public Representations

Up to a total of fifteen minutes can be allowed, with each speaker being allocated a maximum of five minutes, for members of the public to present a petition, ask a question or comment on any matter on the Agenda or within the remit of the Committee.

4.

Minutes pdf icon PDF 107 KB

Of the meeting held on 19th December 2023 to be approved and signed.

5.

Minutes of Income Management Sub-Committee pdf icon PDF 89 KB

To receive the minutes of the meeting held on 24th January 2024.

6.

Quarter 3 Performance Report for 2023/24 pdf icon PDF 102 KB

That the Policy and Resources Committee notes the Council’s quarter 3 performance for 2023/24.

Additional documents:

7.

Quarter 3 Financial Monitoring Report 2023/24 pdf icon PDF 321 KB

1.     That the Committee reviews the financial monitoring details including budget variances and performance indicators for the 3rd quarter ended 31st December 2023; and

 

2.     That the Committee approves the write-offs of Council Tax and Business Rates for the quarter.

Additional documents:

8.

Annual Survey Results 2023 pdf icon PDF 314 KB

That the Committee notes the results of the Annual Survey 2023.

Additional documents:

9.

Fees and Charges 2024/25 pdf icon PDF 76 KB

That the Committee receives the report of the review of Fees and Charges for 2024/25 from the Income Management Sub-Committee and recommends it to Full Council for approval on 20th February 2024.

Additional documents:

10.

Draft Budget 2024/25 and Draft Medium-Term Financial Plan 2024/25 to 2028/29 - Consultation With Policy Committees

That the Committee considers the proposed amendments to the draft budget for the Council for the financial year 2024/25 and Medium-Term Financial Plan 2024/25 to 2028/29 and recommends to Council items to be included. (Report to follow)

11.

Proposed Budget 2024/25 and Medium-Term Financial Plan 2024/25 - 2028/29 pdf icon PDF 314 KB

1.   That the Committee endorses the proposed Budget and Council Tax for 2024/25 and the proposed Medium Term Financial Plan for the next five year period 2024/25 – 2028/29, and recommends them to Full Council on 20 February 2024 including the following resolutions:

a.That the Budget Requirement for Worcester City Council (excluding Parish Precepts) 2024/25 be set at £12.681m;

b.That the Council Tax Requirement for Worcester City Council (excluding Parish Precepts) 2024/25 be set at £7.032m; and

c.That the Band D Council Tax for Worcester City Council (excluding Parish Precepts) be set at £213.08;

 

2.   That the Committee confirms, in accordance with the Local Authorities (Calculation of Tax Base) Regulations 1992, the Local Authorities (Calculation of Council Tax Base) (Amendment) (England) Regulations 2003 and the Local Authorities (Calculation of Council Tax Base) Regulations 2012, that the Council Tax Base calculation for the year 2024/25 will be 33,002.0 for Worcester City Council, including 3,977.2 for Warndon Parish Council and 2,178.9 for St Peter’s Parish Council;

 

3.   That the Committee approves the Treasury Management Strategy at Appendix 4 including the MRP policy statement and the prudential indicators set out in the Strategy;

 

4.   That the Committee approves the transfer of £0.452m from the risk reserve as detailed elsewhere in the report, to the 2024/25 revenue budget to achieve a balanced budget; and

 

5.   That the Committee considers the proposals brought forward by the Policy Committees during January 2024 and the Income Management Sub-Committee of 24 January 2024 and includes any changes approved, in the recommendations to Full Council.

Additional documents:

12.

Future High Street Fund Programme - Workstream Updates pdf icon PDF 354 KB

That the Committee:

 

1.     approves the commission of technical design works (RIBA Stage 4) for the new arts centre;

 

2.     approves the Council signing a Pre-construction Service Agreement (PCSA) with the preferred contractor up to a maximum budget of £100,000 for enabling works to be undertaken in advance of any decision to award the full construction contract for the Scala & Corn Exchange;

 

3.     notes ongoing discussions to develop a preferred operating model for the arts centre and approves an extension of the Memorandum of Understanding with the consortium partners to 31 August 2024, and agree to transfer £80,000 from the Masterplan reserve to form an enabling budget for this work; and

 

4.     notes the outcome of the marketing exercise for the disposal of 8 Angel Street and agrees to accept the preferred offer identified in the confidential appendix to this report.

13.

Savings Plan - St Martins Gate Multi Storey Car Park - LED Lighting Retrofit pdf icon PDF 123 KB

The Committee is recommended to:

 

1.   Approve the business case for replacement LED lighting with motion sensors for St Martins Gate Car Park; and

 

2.   Recommend to Council that the Capital Programme is adjusted to include £55k funding for this project.

14.

Town Investment Plan, Community Skills Project pdf icon PDF 193 KB

That the Committee:

 

1.     approves the revised scope of works as detailed within this report and delegates authority to the Corporate Director – Finance and Resources to procure the construction contracts to deliver the capital works within the terms of the Town Fund Grant; and

 

2.     delegates authority to enter into any necessary leases and agreements to support delivery of the proposed training programmes to the Corporate Director – Finance and Resources and Corporate Director – Operations, Homes and Communities, in consultation with the Chair and Vice Chairs of this Committee.

15.

Council Tax - Second Homes Premium pdf icon PDF 122 KB

That the Committee recommends to Full Council that from 1 April 2025 properties classed as second homes be charged a Council Tax premium equivalent to 100% of the Council Tax and that the Corporate Director -Finance and Resources be authorised to agree individual exemptions based on government guidance.

16.

Appointment of Head of Worcestershire Internal Audit Shared Service (WIASS) pdf icon PDF 104 KB

That the Committee approves the appointment of Chris Green ICAS to the post of Head of WIASS and as the Council’s Chief Internal Auditor.

17.

Appointments to Outside Bodies pdf icon PDF 102 KB

That the Committee considers the nominations set out in paragraph 3.1 of this report.

18.

Any Other Business

Which in the opinion of the Chair is of sufficient urgency as to warrant consideration.

19.

Items Involving the Disclosure of Exempt Information

The Committee is invited to pass the following resolution:-

 

That under Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of information as defined in Schedule 12A of the said Act.

PART II

(ITEMS FOR DISCUSSION AND DECISION IN PRIVATE)

20.

Fees and Charges 2024/25

To consider the proposed fees and charges for Building Control and some Licensing charges which are classed as exempt items as they are commercially sensitive.

 

(Exempt – not for publication because the items contain information relating to the financial or business affairs of any particular person including the authority holding that information - Paragraph 3)

21.

8 Angel Street, Worcester - Sale of Freehold

That the Committee notes the information set out in this confidential appendix which supports the public report on the meeting agenda and details the offers received for the property and the recommendation to accept an offer submitted.

 

(Exempt – not for publication because the items contain information relating to the financial or business affairs of any particular person including the authority holding that information - Paragraph 3)

22.

Appointment of Head of Worcestershire Internal Audit Shared Service (WIASS)

To note the confidential Appendix to item 10, which sets out the relevant experience of the preferred candidate.

 

(Exempt – not for publication because the items contain information relating to an individual – Paragraph 1)