Agenda and minutes

To receive details of any Members appointed to attend the meeting instead of a Member of the Sub-Committee.

Councillor Stanley for Councillor Bayliss.

To receive any declarations of interest.

None.

Up to a total of fifteen minutes can be allowed, each speaker being allocated a maximum of five minutes, for members of the public to present a petition, ask a question or comment on any matter on the Agenda or within the remit of the Sub-Committee.

None.

Of the meeting held on 26^th February 2020 to be approved and signed.

With reference to minute 24 (Living Wage Accreditation Update), the Head of People Services advised that, due to Covid-19, there had been a delay in progressing this matter with Freedom Leisure. Further legal advice was also currently being sought and it is anticipated that the report will be presented to the October meeting.

RESOLVED: That the minutes of the meeting held on 26^th February 2020 be approved as a correct record and signed by the Chairman.

That the Sub-Committee approve the proposed amendments to the Change Management Policy.

The Sub-Committee considered a report on proposed amendments to the Change Management Policy. The Head of People Services presented the report and explained that the current policy was overdue for review. The update had so far incorporated feedback from the People Services team, and is in line with current CIPD and ACAS guidelines. The key changes included:

·         Updates to Pensions and EAP information.

·         Inclusion of a process for minor changes that do not necessitate changes to Terms and Conditions (section 6).

·         Reference to additional related documents of: Redundancy Policy, Redeployment Policy and Pensions Discretions Policy. (section 14).

Sub-Committee Members expressed support for the proposed changes.

RESOLVED: That the Sub-Committee approve the proposed amendments to the Change Management Policy.

That the Sub-Committee approve the proposed amendments to the Parental Leave Procedure.

The Sub-Committee considered a report on proposed amendments to the Parental Leave Procedure. The Head of People Services presented the report and explained that, following a review of the Procedure, a number of minor changes were proposed, in line with government and ACAS guidance,  including:

•    There can be confusion with Paternity and Parental Leave and Shared Parental Leave so clearly titling the procedure “Unpaid Parental Leave” assists with clarity.

•    Simplifying points in line with .GOV & ACAS for entitlements which are part of normal employment practice.

•    Clarifying number of days requested on the request form to avoid any ambiguity.

Sub-Committee Members expressed support for the proposed changes.

RESOLVED: That the Sub-Committee approve the proposed amendments to the Parental Leave Procedure.

Which in the opinion of the Chairman is of sufficient urgency as to warrant consideration.

A question was asked about Parental Leave for Councillors. Sub-Committee Members asked Officers to research the current position and prepare a report for the relevant Committee. Members were advised that this may also be a matter for the Independent Remuneration Panel to consider. Officers were also requested to check the position with regard to child care and carer’s allowances for Members. In response, the Head of People Services advised that a written response will be provided.