Agenda

Venue: The Guildhall

Contact: Committee Administration 01905 722027, 722005, 722085 

Items
No. Item

1.

Appointment of Substitutes

To receive details of any Member nominated to attend the meeting in place of a Member of the Committee.

2.

Declarations of Interest

To receive any declarations of interest.

3.

Public Representations

Up to a total of fifteen minutes can be allowed, with each speaker being allocated a maximum of five minutes, for members of the public to present a petition, ask a question or comment on any matter on the Agenda or within the remit of the Committee.

4.

Minutes pdf icon PDF 114 KB

Of the meeting held on 21st May 2024 to be approved and signed.

5.

Q4 Financial Monitoring Report 2023/24 pdf icon PDF 349 KB

That the Committee:

 

1.      Notes the financial monitoring details including budget variances and performance indicators for the 4th quarter ended 31 March 2024;

 

2.      Approves the write-offs of Council Tax and Business Rates for the quarter ended 31 March 2024;

 

3.       Agrees the balances on earmarked reserves at 31 March 2024; and

 

4.       That the Committee considers officer recommendations on the allocation of the 2023/24 budget surplus as detailed in paragraph 9.5 of this report.

 

 

Additional documents:

6.

The Swan Theatre - Community Asset Transfer pdf icon PDF 439 KB

That the Committee:

 

1.     Agrees the principle of a Community Asset Transfer of The Swan Theatre to Worcester Theatres Charitable Trust Ltd;

 

2.     Agrees the grant of a 99-year peppercorn lease to Worcester Theatres on the Heads of Terms attached to this report;

 

3.     Agrees that, in consideration of the value of the asset transfer, the Council will give no guarantee of annual grant subsidy to Worcester Theatres beyond the financial year 2024/25; and

 

4.     Delegates authority to the Corporate Director - Planning and Governance and Head of Property to complete the negotiations and legal agreements.

7.

Future High Street Fund - Programme Update pdf icon PDF 146 KB

That the Committee:

 

1.      Notes the updates provided on the Future High Street programme and the monitoring and evaluation outputs available so far;

2.      In relation to the main works contract for the Scala and Corn Exchange, authorises additional expenditure of £75,000 to meet Pre-contract Service Agreement (PCSA) costs as detailed in this report; and

3.      Notes that a further report will be brought to Committee in September with fully costed proposals for the main works contract for the Scala and Corn Exchange.

 

8.

Scala Arts Centre - Approval of Business Plan and Operating Model pdf icon PDF 156 KB

That the Committee:

 

1.      Approves the first Business Plan for Scala Arts Centre as set out in Appendix 1;

 

2.      Approves the principle that a new charitable incorporated organisation (“CIO”) should be established to manage Scala Arts Centre and delegates authority to the Corporate Director-Planning and Governance, in consultation with Chair and Vice Chairs of Committee, to take all necessary steps to establish the Scala CIO and secure the appointment of the founding group of trustees;

 

3.      Notes the planned actions to establish the operating model during the construction period until the buildings can be opened and agrees to allocate funding in the sum of £300,000 from the 2023/24 outturn surplus into a reserve to be drawn down to fund these actions;

 

4.      Agrees to allocate annual funding in the sum of £150,000 in the Council’s Medium Term Financial Plan as a core grant to the Scala CIO in support of Scala Arts Centre once operational, with effect from April 2026;

 

5.      Delegates authority to the Corporate Director- Planning and Governance and Corporate Director- Finance and Resources, in consultation with the Chair and Vice Chairs of Policy and Resources Committee, to establish detailed terms for legal agreements between the Council and the Scala CIO to secure funding and property commitments; and

 

6.      Notes that decisions on the construction contract for Scala and Corn Exchange are yet to be made and will be brought to Committee in September.

 

 

Additional documents:

9.

Referral Report from Communities Committee 4th June 2024 - Recommissioning of the Worcestershire Promoting Independent Living Service pdf icon PDF 82 KB

That the Committee approves the use of the Council’s annual Better Care Fund allocation to fund the Council’s annual contribution to the PIL Service Contract for the period 2025/26 – 2029-30.

Additional documents:

10.

Insurance Contract 2024-2027 pdf icon PDF 212 KB

That the Committee:

 

1.       Notes the outcome of the process for renewing the Council’s insurance contract; and

 

2.       Approves a supplementary estimate of £36,942 for the financial year 2024/25.

 

Additional documents:

11.

Appointments to Outside Bodies 2024-25 pdf icon PDF 102 KB

That the Committee confirms the appointments to outside bodies for 2024-25.

 

 

 

Additional documents:

12.

Any Other Business

Which in the opinion of the Chair is of sufficient urgency as to warrant consideration.

13.

Items Involving the Disclosure of Exempt Information

The Committee is invited to pass the following resolution:-

 

That under Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of information as defined in Schedule 12A of the said Act.

PART II

(ITEMS FOR DISCUSSION AND DECISION IN PRIVATE)

14.

The Hopmarket

To receive a report on the Hopmarket building.

15.

Procurement of Building Maintenance and Minor Works Measured Term Contract and Electrical Services Measured Term Contract

That the Committee:

 

1.     Approves the tendering of 2 new measured term contracts in respect of Building Maintenance and Minor Works, and Electrical Services;

 

2.     Approves the outline award criteria for these contracts as set out in the report; and

 

3.     Delegates approval of the award of each contract to the Corporate Director - Finance and Resources.