Venue: The Guildhall

Contact: Committee Administration 01905 722027, 722005, 722085 


No. Item


Appointment of Substitutes

To receive details of any Member nominated to attend the meeting in place of a Member of the Committee.


Declarations of Interest

To receive any declarations of interest.


Public Representations

Up to a total of fifteen minutes can be allowed, with each speaker being allocated a maximum of five minutes, for members of the public to present a petition, ask a question or comment on any matter on the Agenda or within the remit of the Committee.


Minutes pdf icon PDF 83 KB

Of the meetings held on 19th March and 23rd April 2024 to be approved and signed.

Additional documents:


Levelling Up Fund: £5M for Cultural Investment pdf icon PDF 202 KB

That the Committee:


1.     Notes the further due diligence which has been undertaken on the preferred projects for Levelling Up Fund submission and agrees to the amended list of 11 projects with financial adjustments as set out in Appendix 1; and


2.     Delegates authority to the Managing Director in consultation with the Chair and Vice Chairs of Committee to make the final bid submission.


(Appendix 1 to follow)

Additional documents:


Scala and Corn Exchange - Procurement of and Beverage Operator and Progression of Mezzanine Design pdf icon PDF 134 KB

That the Committee:


1.     Authorises officers, with the oversight of the Major Programmes Member Reference Group, to start a procurement for a food and beverage operator for the Scala Arts Centre;


2.     Notes that the final recommendation for the preferred operator and terms will be presented to Committee for approval; and


3.     In anticipation of the Council receiving a Levelling Up Fund grant award, authorises officers to progress the design of the Corn Exchange mezzanine and associated facilities up to the end of RIBA Stage 3 and submit planning documents to secure a non-material amendment to the approved scheme.


Quarter 4 and Annual Performance Report For 2023/24 pdf icon PDF 99 KB

That the Policy and Resources Committee notes the Council’s quarter 4 and annual performance for 2023/24.


(Report to follow)

Additional documents:


Proposed Committee Performance Scorecard for 2024/25 pdf icon PDF 89 KB

That the Policy and Resources Committee considers the proposed content of the Policy and Resources Performance Scorecard for 2024/25.

Additional documents:


Corporate Risk Management Report - Quarter 4, 2023/24 pdf icon PDF 94 KB

That the Committee notes the updated assessment of corporate risks at the end of quarter 4 and the revised Corporate Risk Register.

Additional documents:


Insurance Contract 2024-2027 pdf icon PDF 160 KB

1.     That the Committee notes the process for renewing the Council’s insurance contract; and


2.     Delegates responsibility to the Corporate Director – Finance and Resources in agreement with the Chair and Vice Chairs of the Committee, to agree that the contract be let in line with the process outlined in the report.


Astwood Crematorium - Replacement of Cremators pdf icon PDF 593 KB

Report to follow.


Procurement of Specialist Consultancy - Domestic Food Waste Collection Service Programme Development pdf icon PDF 144 KB

Report to follow.


Review of the Council's Governance Arrangements pdf icon PDF 132 KB

That the Committee:


1.     Notes the contents of this report including the advice from officers about the need for a review of the Council’s current governance arrangements;


2.     Agrees the process and indicative timescales for the review to be undertaken as set out in this report; and


3.     Delegates authority to the Monitoring Officer in consultation with Group Leaders to develop a detailed scope, terms of reference and a resource plan for the governance review, for referral directly to Council at its meeting in July.

Additional documents:


Household Support Fund Tranche 5 (HSF5) Allocation (April 2024 To September 2024) pdf icon PDF 131 KB

That the Committee:


1.     Notes the content of the report; and


2.     Notes the allocation of the DWP Household Support Fund set out in paragraph 4.3 as agreed by the Managing Director under Urgency Powers in consultation with Chair and Vice-Chairs of the Policy and Resources Committee.


Any Other Business

Which in the opinion of the Chair is of sufficient urgency as to warrant consideration.