Agenda

Venue: The Guildhall

Contact: Committee Administration 01905 722027, 722005, 722085 

Note: To view the live broadcast go to https://www.youtube.com/user/WorcesterCityCouncil 

Items
No. Item

1.

Appointment of Substitutes

To receive details of any Member nominated to attend the meeting in place of a Member of the Committee.

2.

Declarations of Interest

To receive any declarations of interest.

3.

Public Representations

Up to a total of fifteen minutes can be allowed, with each speaker being allocated a maximum of five minutes, for members of the public to present a petition, ask a question or comment on any matter on the Agenda or within the remit of the Committee.

4.

Minutes pdf icon PDF 255 KB

Of the meeting held on 13th December 2022 to be approved and signed.

5.

Minutes of Personnel and General Purposes Sub-Committee pdf icon PDF 116 KB

To receive the minutes of the meeting held on 14th December 2022.

6.

Draft Budget 2023/24 and Draft Medium Term Financial Plan 2023-2028 - Consultation With Policy Committees pdf icon PDF 147 KB

That the Committee considers proposed amendments to the draft budget for the Council for the financial year 2023/24 and Medium Term Financial Plan 2023-2028.

 

7.

Proposed Budget 2023/24 And Medium Term Financial Plan 2023/24 - 2027/28 pdf icon PDF 443 KB

1.     That the Committee endorses the proposed Budget and Council Tax for 2023/24 and the proposed Medium Term Financial Plan for the next five year period 2023/24 – 2027/28, and recommends them to Full Council on 21 February 2023 including the following resolutions:

 

a. That the Budget Requirement for Worcester City Council (excluding Parish Precepts) 2023/24 be set at £13.557m;

b. That the Council Tax Requirement for Worcester City Council (excluding Parish Precepts) 2023/24 be set at £6.820m; and

c. That the Band D Council Tax for Worcester City Council (excluding Parish Precepts) be set at £206.89;

 

2.   That the Committee confirms, in accordance with the Local Authorities (Calculation of Tax Base) Regulations 1992, the Local Authorities (Calculation of Council Tax Base) (Amendment) (England) Regulations 2003 and the Local Authorities (Calculation of Council Tax Base) Regulations 2012, that the Council Tax Base calculation for the year 2023/24 will be 32,954.0 for Worcester City Council, including 3,976.6 for Warndon Parish Council and 2,179.3 for St Peter’s Parish Council;

 

3.   That the Committee approves the Treasury Management Strategy at Appendix 5 including the MRP policy statement and the prudential indicators set out in the Strategy;

 

4.   That the Committee approves the release of reserves, as detailed in section 7 of the report, and the transfer of £1.135m from other reserves as detailed elsewhere in the report, to the 2023/24 revenue budget to achieve a balanced budget;

 

5.   That the Committee considers the proposals brought forward by the Policy Committees during January 2023 and the Income Management Committee of 1 February 2023 and includes any changes approved, in the recommendations to Full Council.

Additional documents:

8.

Fees and Charges 2023/24

That the Committee receives the report of the review of Fees and Charges for 2023/24 from the Income Management Sub-Committee and recommends its approval to Full Council on 21st February 2023.

 

(Report to follow)

9.

Referral Report from Communities Committee - Management of Freedom Leisure Contract 2023/24 pdf icon PDF 192 KB

That the Committee:

 

1. Approves a capital allocation of £550,000 to undertake energy efficiency works as specified within the attached report, and included at Appendix 2;

 

2.   Notes that a further report setting out a full and detailed business case for the capital investment referred to in recommendation 1.4 will be presented back to Communities Committee in June 2023; and

 

3.   Approves up to £315,000 in financial support for 2023/24 to Freedom Leisure, which has been built into the draft budget for 2023/24.

Additional documents:

10.

Quarter 3 Financial Monitoring Report 2022/23 pdf icon PDF 514 KB

1.     That the Committee reviews the financial monitoring details including budget variances and performance indicators for the 3rd quarter ended 31 December 2022; and

 

2.     That the Committee approves the write-offs of Council Tax and Business Rates for the quarter.

Additional documents:

11.

Quarter 3 Performance Report for 2022/23 pdf icon PDF 190 KB

That the Policy and Resources Committee notes the Council’s quarter 3 performance for 2022/23.

Additional documents:

12.

Annual Survey 2022 Results pdf icon PDF 429 KB

That the Committee notes the results of the Annual Survey 2022.

Additional documents:

13.

Procurement of a New Premises Cleaning Contract pdf icon PDF 230 KB

That the Committee agrees:

 

1.   to undertake a procurement process for a new contract for Council-wide premises cleaning in the terms set out in this report; and

 

2.   delegates authority to the Corporate Director - Finance and Resources and Corporate Director - Planning and Governance to award the contract on acceptable terms consistent with this report and to implement any consequential staff changes.

14.

Sale of Land at King Street Car Park pdf icon PDF 626 KB

That the Policy and Resources Committee:

 

1.       Agrees to the sale of 104 m2 of land comprising part of the King Street Car Park to facilitate a 2 storey extension of Benedictos Restaurant, subject to the grant of planning consent, on the terms provisionally agreed as set out in the accompanying report in Part 2 of the meeting agenda.

15.

Any Other Business

Which in the opinion of the Chair is of sufficient urgency as to warrant consideration.

PART II

(ITEMS FOR DISCUSSION AND DECISION IN PRIVATE)

16.

Items Involving the Disclosure of Exempt Information

The Committee is invited to pass the following resolution:-

 

That under Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of information as defined in Schedule 12A of the said Act.

17.

Sale of Land at King Street Car Park

That the Policy and Resources Committee:

 

1.     Notes the terms provisionally agreed for the sale of this land in its consideration of the report in Part 1 of the meeting agenda.

18.

Referral Report from Communities Committee - Management of Freedom Leisure Contract 2023/24 (Exempt Appendices)

That the Committee notes the findings of the Leisure Contract Options Appraisal undertaken by Sports & Leisure Consultancy as set out in the private Appendix 1 to the report at agenda item 9 and the outcome of the shadow bid as set out in private Appendix 2 to the report.

19.

Fees and Charges 2023/24 (Exempt Items)

To consider the proposed fees and charges for Building Control and some Licensing charges which are classed as exempt items as they are commercially sensitive.

 

(Report to follow)

20.

Review of Car Park Payment Machine Arrangements

To approve the direct award of a contract commencing on 1st May 2023 for the purchase, installation and commissioning of payment machines.

 

(Report to follow)

(Exempt – not for publication because the items contain information relating to the financial or business affairs of any particular person including the authority holding that information - Paragraph 3)