Agenda and minutes

Venue: Guildhall

Contact: Committee Administration 01905 722027, 722006, 722085 

Items
No. Item

36.

Appointment of Substitutes

To receive details of any Members appointed to attend the meeting instead of a Member of the Committee.

Minutes:

Councillor Altaf for Councillor Hassan, Councillor Bayliss for Councillor Griffiths, Councillor Berry for Councillor Denham.

37.

Declarations of Interest

To receive any declarations of interest.

Minutes:

None.

38.

Public Participation

To receive details of any Members appointed to attend the meeting instead of a Member of the Committee.

 

Minutes:

None.

39.

Minutes pdf icon PDF 76 KB

Of the meeting held on 30th October 2019 to be approved and signed.

Minutes:

It was noted  that Councillor A. Amos had given his apologies for the last meeting.

 

With reference to item 27 (Public Space Protection Order (PSPO) - City Centre) Members were advised that this will be an agenda item for the March meeting of the Committee.

 

RESOLVED: That the minutes of the meeting held on 30th October 2019 be approved as a correct record and signed by the Chairman.

40.

Freedom Leisure Annual Report (April 2018 to March 2019) pdf icon PDF 86 KB

That the Committee notes the contents of the Freedom Leisure Annual Report 2018/19 (Appendix 1).

Additional documents:

Minutes:

The Committee considered the Freedom Leisure Annual Report for 2018/19. Representatives from Freedom Leisure were in attendance to present the report and to answer questions from Committee Members.

 

RESOLVED: That the Committee note the contents of the Freedom Leisure Annual Report 2018/19.

41.

Setting of the Budget for 2020/21 and MTFP to 2024/25 pdf icon PDF 91 KB

1.   That the Committee note the proposed Budgets for the various services identified for 2020/21;

 

2.   That the Committee consider the priorities within each service and recommends any change for the services’ Budgets including the Income and Efficiency plans;

 

3.   That the Committee consider the services’ Capital programme and future projects and recommends any changes or additions; and

 

4.   That the Committee reviews the City Plan allocations and makes recommendations to Policy and Resources Committee for amounts that can be made available for new proposals.

Additional documents:

Minutes:

The Committee considered the proposed Community Services summary budget for 2020/21. The Committee reviewed the budget and the initiatives proposed in the Income and Efficiency plan. Members also reviewed the City Plan allocations and considered the draft Capital Programme to 2024/25. The Head of Finance presented the report and Officers responded to questions from Members.

 

In the ensuing discussion, the Committee considered the following proposals from Members for amounts to be made available for new proposals from the City Plan allocations:

 

PSPO Enforcement Officers - It was proposed that £60k be allocated from the City Plan to fund 2 PSPO Enforcement Officer posts for 1 year. Officers advised that a further report would be presented to the Committee once the work of the relevant Task & Finish Group is complete in order to clarify how the resource will be deployed. The proposal was seconded and upon being put to the vote was agreed.

 

Support for Disability Sports - It was proposed that £10k per annum for a 3 year period be allocated from the City Plan to support a Disability Sports Co-ordinator post to assist in delivering disability sports. Officers advised that a further report will be required to determine the nature of the work to be delivered. It was clarified that funding will be from the City Plan reserve, not from the revenue budget. The proposal was seconded and upon being put to the vote was agreed.

 

Support for People with Hidden Disabilities - It was proposed that up to £10k be allocated to fund a package including items such as training for Council staff and providing city centre signage designed to assist people with autism. In response, Officers advised that there may be other means of funding and the proposal would be explored outside the budget process.

 

Members did not propose any amendments to the current capital programme or future projects.

 

RESOLVED: That the Committee agree to:

 

1.  note the proposed Budgets for the various services identified for 2020/21;

 

2. recommend to Policy and Resources Committee that the following amounts be made available from the City Plan Fund for new proposals:

 

·         PSPO Enforcement Officers - £60k be allocated from the City Plan to fund 2 Enforcement Officer posts for 1 year.

 

·         Support for Disability Sports - £10k per annum for a 3 year period to support delivering disability sports.

42.

Draft Worcester City Local Football Facility Plan pdf icon PDF 114 KB

That the Local Football Facility Plan (‘LFFP’) is endorsed for publication online by the Football Association.

Additional documents:

Minutes:

The Committee considered a draft Local Football Facility Plan. The Head of Community Services presented the report and explained that this Football Association initiative proposed a programme of priority projects to provide better football facilities for the grassroots game. The Plan had been prepared by KKP Consulting. It identified a priority list of 14 projects/sites. The Committee were recommended to endorse the recommendations outlined in the Plan. It was the view of Officers that the Plan will enable the Council and its partners to progress funding proposals in the future against the priorities, which had been adjusted following extended consultation.

 

Committee members expressed support for the Plan.

 

RESOLVED: That the Committee agree to endorse the Local Football Facility Plan for publication online by the Football Association.

43.

Draft South Worcestershire Housing Allocations Policy pdf icon PDF 211 KB

That the Committee:

 

1.     Notes the contents of this report and the proposed Draft South Worcestershire Housing Allocations Policy (Appendix 1) (“SWHAP”);

 

2.     Approves the undertaking of a 12 week public consultation exercise on the Draft SWHAP and delegates authority to the Corporate Director Homes and Communities in consultation with the Chair and Vice Chair of Communities Committee to agree the final version of the SWHAP taking account of the outcomes of the consultation exercise; and

 

3.     Delegates authority to Corporate Director Homes and Communities to negotiate and conclude all necessary legal agreements including with the relevant local authorities, registered housing providers and software providers to enable delivery of the SWHAP and associated South Worcestershire Housing Register.

Additional documents:

Minutes:

The Committee considered a proposed Draft South Worcestershire Housing Allocations Policy. The Housing Welfare and Options Team Manager presented the report and summarised the main points. She explained that the Policy had last been reviewed in 2014. The existing policy not longer met local needs and did not support compliance with the duties and obligations contained within the Homelessness Reduction Act 2017. The report sought approval to consult on a draft Policy which had been developed by Worcester City Council in conjunction with Wychavon District Council and Malvern District Council.

 

Officers responded to questions from Committee Members on detailed aspects of the report.

 

Officers to provide written responses to the following questions raised by Members:

 

·         How many applicants from outside Worcester have been housed over the last 3 years?

 

·         What support does the Council offer for victims of modern day slavery and  human trafficking under the National Referral Mechanism?

 

Members expressed support for the draft Policy and the proposed consultation exercise.

 

RESOLVED: That the Committee agree to:

 

1.    note the contents of this report and the proposed Draft South Worcestershire Housing Allocations Policy (Appendix 1) (“SWHAP”);

 

2.    approve the undertaking of a 12 week public consultation exercise on the Draft SWHAP and delegate authority to the Corporate Director - Homes and Communities in consultation with the Chair and Vice-Chair of Communities Committee to agree the final version of the SWHAP, taking account of the outcomes of the consultation exercise; and

 

3.    delegate authority to Corporate Director - Homes and Communities to negotiate and conclude all necessary legal agreements including with the relevant local authorities, registered housing providers and software providers to enable delivery of the SWHAP and associated South Worcestershire Housing Register.

44.

Q3 Performance Report 2019/20 pdf icon PDF 81 KB

That the Communities Committee notes the Council’s Quarter 3 performance for 2019/20.

Additional documents:

Minutes:

The Committee considered a report on Quarter 3 performance in respect of the current priority projects and activities which support the delivery of the Council’s City Plan, the current priority projects within the Excellence programme and the Corporate suite of Key Performance Indicators. The Corporate Director – Homes and Communities responded to questions from Committee Members on the report.

 

In the ensuing discussion, Officers advised that a briefing note will be circulated to all Members to update on progress with the Tennis in the Park project.

 

RESOLVED: That the Committee note the Council’s Quarter 3 performance for 2019/20.

45.

Any Other Business

Which in the opinion of the Chairman is of sufficient urgency as to warrant consideration.

Minutes:

None.

46.

Items Involving the Disclosure of Exempt Information

The Committee are invited to pass the following resolution:-

 

That under Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of information as defined in Schedule 12A of the said Act.

Minutes:

RESOLVED: That under Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of information as defined in Schedule 12A of the said Act.

47.

Minutes (Exempt Items)

Of the meeting held on 30th October 2019 to be approved and signed.

Minutes:

RESOLVED: That the minutes of the meeting held on 30th October 2019 be approved as a correct record and signed by the Chairman.