Agenda and minutes

Venue: Guildhall

Contact: Committee Administration 01905 722027, 722006, 722085 

Items
No. Item

21.

Appointment of Substitutes

To receive details of any Members appointed to attend the meeting instead of a Member of the Committee.

Minutes:

Councillor Ditta for Councillor Hassan; Councillor Mackay for Councillor A. Amos; Councillor Squires for Councillor Denham; Councillor Udall for Councillor Lamb.

22.

Declarations of Interest

To receive any declarations of interest.

Minutes:

None.

23.

Public Participation

To receive details of any Members appointed to attend the meeting instead of a Member of the Committee.

 

Minutes:

Mel Kirk, Chief Executive of Maggs Day Centre, spoke in respect of item 27 (PSPO) regarding aggressive begging. She explained how the work of Worcester Cares will support the proposal. Her main points were that the PSPO will only apply to a small number of people as most who beg do not do so aggressively. She highlighted that this proposal improves the previous situation, and offers a staged approach, which she supported.

24.

Minutes pdf icon PDF 64 KB

Of the meeting held on 24th July 2019 to be approved and signed.

Minutes:

RESOLVED: That the minutes of the meeting held on 24th July 2019 be approved as a correct record and signed by the Chairman.

25.

Setting of the Budget for 2020/21 and MTFP to 2024/25 pdf icon PDF 87 KB

1.   That the Committee note the Budgets for the various services identified for 2019/20; and

 

2.   That the Committee consider the priorities within each service and recommends any change of emphasis for the services’ Income and Efficiency plans.

Additional documents:

Minutes:

The Committee considered a report on setting of the Budget for 2020/21 and the Medium Term Financial Plan to 2024/25. The Head of Finance presented the report and explained that Members were asked to review the budget for each service and the progress made in achieving the savings set out in the Income and Efficiency Plan 2019-2022 programme, and to consider whether any amendments are needed to the Income and Efficiency Plan in order to continue to achieve service objectives and to deliver the relevant aims of the City Plan.

 

Members were also asked to consider whether the current capital projects are still appropriate for the service and whether there are any further needs that require addressing, and to consider whether the amounts allocated to the City Plan themes are still appropriate and whether there are any further needs that require addressing through a reallocation of the funds available.

 

Having considered the report and the priorities within each service, the Committee did not recommend any change of emphasis for the Income and Efficiency Plan. No changes to the current capital projects or the amounts allocated to the City Plan themes were proposed.

 

RESOLVED: That the Committee note the report.

26.

Tennis in Parks - Capital and Operator Procurement Report pdf icon PDF 136 KB

1.   That the Committee notes the outcome of the procurement for  a ‘tennis operator’ and delegates authority to the Corporate Director, Homes and Communities, to complete legal agreements with the preferred bidder to operate tennis courts in parks in Worcester City for a period of five years in accordance with the terms of the  LTA funding and the Council’s tender process; and

 

2.   That the Committee notes the outcome of the procurement for the capital scheme for the tennis courts works, and delegates authority to the Corporate Director, Homes and Communities to award a contract with the preferred bidder for the works, subject to the additional funding requirement having been approved by Council within the Council’s capital programme.

Minutes:

At the meeting on 12th March 2019, the Committee agreed to commence a procurement process for the appointment of a partner to operate the tennis facilities at Cripplegate and Gheluvelt parks on behalf of the Council and to consider a report back on the outcome.

 

The Committee considered a report on the procurement process. The Community Engagement Team Manager presented the report and highlighted the main points. In summary, the Council received 3 bids, all of which provided some or all of the required financial contribution, and met the quality requirements. The proposals all included provision for free access at a variety of times through the week, during peak and off-peak hours.

 

Subject to Committee approval, it was intended to develop and award the contract with the preferred operator by December 2019 and to carry out mobilisation activities by the end of February 2020.

 

Details of the Operator Tender Evaluation and the preferred bidder were set out in a confidential appendix in the exempt part of the agenda.

 

Officers responded to questions from Committee Members on detailed aspects of the proposal. Support was expressed for the award a contract with the preferred bidder.

                                  

RESOLVED: That the Committee agree to:

 

1.    note the outcome of the procurement for  a ‘tennis operator’ and delegates authority to the Corporate Director, Homes and Communities, to complete legal agreements with the preferred bidder to operate tennis courts in parks in Worcester City for a period of five years in accordance with the terms of the  LTA funding and the Council’s tender process; and

 

2.    note the outcome of the procurement for the capital scheme for the tennis courts works, and delegates authority to the Corporate Director, Homes and Communities to award a contract with the preferred bidder for the works, subject to the additional funding requirement having been approved by Council within the Council’s capital programme.

27.

Public Space Protection Order (PSPO) - City Centre pdf icon PDF 3 MB

Report to follow.

Minutes:

The Committee considered a report on proposals for a draft City Centre PSPO. The Head of Community Services presented the report and highlighted the main points. The report summarised the results of the consultation survey and set out the issues that had been taken into consideration in arriving at the decision on whether to include specific behaviours within the draft PSPO. The Committee were recommended to agreed to a further 4 week public consultation on the proposal to implement a draft PSPO.

 

Committee Members commented on the various elements of the PSPO, in summary as follows:

 

Dangerous Cycling and Skateboarding

Officers advised that enforcement will be included in Parking and Enforcement Team role profiles, and Officers will let Members know when new Enforcement Officers commence and when they have been trained. Members were also advised that penalty notices will make it clear how persons receiving them can complain.

 

Members discussed whether decisions on what is “dangerous” should be subjective and whether Enforcement Officers should be required to make a judgment, or whether there should be zero tolerance. Officers advised judgment will be based on speed and control. A proposal was made to take out the word “dangerous” and to have a blanket ban. It was also proposed that Enforcement Officers should be able to enforce Prohibition of Cycling 10.30am – 4.30pm as well as Police Officers.

 

Gulls

Members commented that the draft PSPO should state no feeding any birds. It was also commented that prohibition on feeding gulls and pigeons should be city-wide including all parks. A proposal was made to delete the words “for the sole purpose” and replace with “without taking due care and measures to prevent.”

 

Aggressive Begging

A request was made for the definition of the area covered to be made clearer. Members also referred to the comments of the public speaker, including the points that not all requests for money are aggressive and the importance of interventions. It was noted that the layered approach is not reflected in the draft PSPO.

 

With reference to paragraphs 2i) and 2ii) of the draft PSPO, Members questioned whether these aspects fall under the definition of “aggressive begging.”

 

Appeals

Officers explained that the Right of Appeal to the High Court relates to the making of the PSPO. There was a discussion about appeals by individuals. Officers advised that this will be an operational issue and should be dealt with through the Council’s complaints process. Members asked for the procedure to be made clear.

 

Monitoring

Members asked if steps can be taken to measure how the PSPO is being implemented and interpreted, and its effectiveness.

 

In conclusion, Committee Members were of the view that the reasoning and rationale for the proposals needs to be clearer. The following amendment to recommendation 1.3 was proposed and seconded:

 

Remove: “and to finalise and implement the City Centre PSPO.”

 

Replace with: “and to bring forward revised proposals for separate City Centre PSPOs for each topic under consideration, along with proposals for appeals, monitoring and  ...  view the full minutes text for item 27.

28.

Evaluation of the Worcester City Additional HMO Licensing Scheme 2015 -2020 pdf icon PDF 133 KB

1.     To note the contents of the Evaluation Report including its recommendations;

 

2.     To approve the undertaking of a 12 week public consultation exercise that seeks views on a proposal to re-declare an Additional HMO Licensing Scheme for Worcester City; and

 

3.     That Committee delegates authority to the Corporate Director for Homes & Communities in consultation with Chair & Vice Chair of Communities Committee to take a final decision on whether to re-declare an Additional HMO Licensing Scheme for Worcester City subject to review of consultation feedback.

Additional documents:

Minutes:

The Committee considered a report on an evaluation of the Worcester City Council Additional House in Multiple Occupation (HMO) Licensing Scheme (2015 – 2020). The Private Sector Team Manager, Strategic Housing presented the report and explained that the Worcester City Additional Licensing Scheme, which came into effect on 1st September 2015, runs for five years, at the end of which the Council is required to review the scheme with a view to re-designation or discontinuation. In considering this it was prudent to undertake an evaluation of the impact the scheme.

 

The report set out a summary of the evaluation findings. The report concluded that the Scheme has delivered against the aims which were set. It was proposed to undertake a public consultation on the proposal to re-declare an Additional HMO Licensing Scheme for Worcester.

 

In the ensuing discussion, the following main points were made:

 

·           It was proposed and seconded that the Scheme should be restricted to specific areas of the City, as the report does not demonstrate that an Additional Licensing Scheme is required in all Wards. It was suggested that more evidence for a city-wide Scheme is needed.

 

·           Officers advised that due to limited timescales it would not be practicable to defer the proposed consultation and it the circumstances it was proposed and seconded that Officers should bring forward options for consideration, based on the outcome of the consultation.

 

·           It was proposed and seconded that a final decision on an Additional Licensing Scheme be taken by this Committee, rather than delegated to the Chair and Vice-Chair.

 

·           There was a discussion about the standards for the temperature at which a room is maintained, and how this relates to the outdoor temperature. In response, Officers advised that there is national guidance and the adoption of any local standards would be difficult to enforce.

 

Members expressed support for bringing this matter back to a future meeting, taking into account the items raised in the discussion, following the consultation.

 

RESOLVED: That the Committee agree:

 

1.    to note the contents of the Evaluation Report including its recommendations;

 

2.    to approve the undertaking of a 12 week public consultation exercise that seeks views on options for an Additional HMO Licensing Scheme for Worcester City; and

 

3.    to take a final decision on whether to re-declare an Additional HMO Licensing Scheme for Worcester City subject to review of consultation feedback.

29.

Recommissioning of the Worcestershire Promoting Independent Living Service (Known Previously as Home Improvement Agency) pdf icon PDF 127 KB

1.     To note the contents of this report; and

 

2.     To provide delegated authority to the Corporate Director (Homes & Communities) in consultation with the Chair and Vice Chair of Communities Committee to award a 3 year + 2 year contract to the successful tenderer on behalf of Worcester City Council.

Additional documents:

Minutes:

The Committee considered a report on the recommissioning of the Home Improvement Agency Service, which had been renamed as Promoting Independent Living Service (PIL). The Head of Strategic Housing presented the report and explained the recommissioning process. The report sought delegated authority to enable a contract to be offered by 6th  December 2019, which would then provide a 4 month mobilisation period which was critical for such services.

 

In response to a question about progress with the Notice of Motion on grants for home storage of mobility scooters that was agreed at full Council, it was explained that Disabled Facilities Grants cannot be used for this purpose. There are other issues to consider, such as storage and access. Persons with mobility scooters who receive Personal Independence Payments can use such awards to assist with meeting the cost of a scooter. It was concluded that a report on the findings and a way forward with implementing the Notice of Motion should be brought to a future meeting.

 

RESOLVED: That the Committee:

 

1.  note the contents of this report; and

 

2.  agree to provide delegated authority to the Corporate Director (Homes & Communities) in consultation with the Chair and Vice Chair of Communities Committee to award a 3 year + 2 year contract to the successful tenderer on behalf of Worcester City Council. 

30.

Final Evaluation of Ministry of Housing and Local Government Rough Sleeper Funding pdf icon PDF 127 KB

That Committee notes the contents of this report.

Minutes:

The Committee received a report on how the government award of £390,258.55 that was made to Worcestershire councils in 2017 to prevent and tackle rough sleeping over a period of twenty four months had been used. The Head of Strategic Housing presented the report and highlighted the lessons learned, including the need to identify on-going funding to sustain successful service provision.

 

In response to questions, Officers advised that details of the staffing levels of the MOATS service, the number of navigators and a breakdown of the 82 cases in Worcester for each year can be provided in writing.

 

A suggestion was made to invite MAGGS to attend a future meeting to give a presentation on the work of the service.

 

RESOLVED: That Committee note the contents of this report.

 

31.

Progress Update on the Delivery of the Rough Sleeper Death Review Report Recommendations pdf icon PDF 232 KB

That Committee notes the contents of this report.

Minutes:

The Committee received an update on progress in respect of the Rough Sleeper Death Review Report recommendations that were published in May 2018 as part of a Council commissioned independent review into the death of a rough sleeper. The Head of Strategic Housing presented the report and responded questions from Committee Members.

 

In response to a question about how the improvements identified can be sustained going forward, Officers advised that a blueprint has been established and a pathway is now in place, although some elements are reliant on short-term funding. Officers will consider how best this suggestion can be achieved.

 

RESOLVED: That Committee note the contents of this report.

32.

Quarter 2 Performance Report for 2019/20 pdf icon PDF 81 KB

That the Communities Committee notes the Council’s Quarter 2 performance for 2019/20.

Additional documents:

Minutes:

The Committee considered a report on Quarter 2 performance in respect of the current priority projects and activities which support the delivery of the Council’s City Plan, the current priority projects within the Excellence programme and the Corporate suite of Key Performance Indicators.

 

RESOLVED: That the Committee note the Council’s Quarter 2 performance for 2019/20.

33.

Any Other Business

Which in the opinion of the Chairman is of sufficient urgency as to warrant consideration.

Minutes:

None.

34.

Item Involving the Disclosure of Exempt Information

The Committee are invited to pass the following resolution:-

 

That under Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of information as defined in Schedule 12A of the said Act.

Minutes:

RESOLVED: That under Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of information as defined in Schedule 12A of the said Act.

35.

Tennis in Parks - Capital and Operator Procurement Report

To note the Officer evaluation of the 3 tenders received. This information is commercially confidential.

Minutes:

The Committee noted the Officer evaluation of the 3 tenders received.