Agenda and minutes

Venue: Guildhall

Contact: Committee Administration 01905 722027, 722006, 722085 

Items
No. Item

1.

Appointment of Substitutes

To receive details of any Members appointed to attend the meeting instead of a Member of the Committee.

Minutes:

Councillor Ditta for Councillor Alan Amos; Councillor Altaf for Councillor Denlegh-Maxwell.

2.

Declarations of Interest

To receive any declarations of interest.

Minutes:

None.

3.

Public Participation

To receive details of any Members appointed to attend the meeting instead of a Member of the Committee.

 

Minutes:

Jonathan Sutton, Chief Executive, St. Paul’s Hostel, spoke in relation to item 7 (Recommissioning of Homeless Prevention Services). In summary, he was supportive of the recommendation, but wished to highlight a number of points including the support that St. Paul’s can provide for this service, the need for a blueprint for homelessness in city, which the working group should look to develop, and understanding the arguments for both hard and soft interventions.

4.

Minutes pdf icon PDF 63 KB

Of the meeting held on 12th March 2019 to be approved and signed.

Minutes:

With reference to minute 63, the Corporate Director, Homes and Communities confirmed that a written response to the points raised had been given to the public speaker. In summary, it was not possible to accommodate the request due to the short timeframe over which it was proposed to host events. Officers had advised the Association to liaise with Freedom Leisure with a view to spreading events out over a longer period.

 

RESOLVED: That the minutes of the meeting held on 12th March 2019 be approved as a correct record and signed by the Chairman.

5.

Annual and Quarter 4 Performance Report for 2018/19 pdf icon PDF 82 KB

1.     That the Communities Committee notes the Council’s annual and quarter 4 performance for 2018/19; and

 

2.     That the committee notes the proposed revised due dates for key projects as stated in the relevant project narrative in Appendix 1.

Additional documents:

Minutes:

The Committee considered the annual and quarter 4 performance report. Officers responded to questions from Members on detailed aspects of the report.

 

In the ensuing discussion, the following main points were made:

 

·           In relation to enforcement, particularly dog fouling, Officers were asked what can be done to target particular areas and to raise public awareness. In response, Officers acknowledged that a more proactive approach could be taken and will look at this. Reference was made to the Task and Finish Group that has been set up by Environment Committee to look at deployment of enforcement resources across the Council.

 

·           It was noted that the number of sport and play activity participants peaked in quarter 2 and has fallen since. Officers were of the view that there had been a plateau effect following the introduction of new activities but this would be taken up via quarterly meetings with the contractors.

 

·           With reference to delivery of Affordable Housing Developments, Officers will provide Members with a written response to clarify the other 2 locations and how “affordable” is defined.

 

·           In relation to number of reported crime incidents, Officers will ask analyst to consider how the data can be made more meaningful.

 

·           In relation to Health Inequalities in the Homeless Population, Officers will provide more information on the housing first model specification via a written response.

 

RESOLVED: That the Committee:

 

1.    note the Council’s annual and quarter 4 performance for 2018/19; and

 

2.    note the proposed revised due dates for key projects as stated in the relevant project narrative in Appendix 1.

6.

Draft Worcester City Community Engagement Strategy pdf icon PDF 128 KB

1.   That Community Committee approves the implementation of an 8 week public consultation exercise in respect of the Draft Worcester City Community Engagement Strategy 2019 – 2021; and

 

2.   That Community Committee delegates responsibility to the Corporate Director for Homes and Communities, in consultation with Chair and Vice Chair of Communities Committee to implement a final strategy subject to review of consultation feedback.

Additional documents:

Minutes:

The Committee considered a draft Worcester City Community Engagement Strategy. The Community Engagement Team Manager presented the report and summarised the main points. He explained that, subject to approval, it was intended to undertake an 8 week public consultation via the Council’s website.  A summary of the feedback would be presented to the Corporate Director - Homes and Communities and Chair and Vice-Chair of the Committee for consideration prior to a final version being approved for publication and implementation.

 

Officers responded to questions from Committee Members on the report. In the ensuing discussion, it was proposed and seconded that the final Strategy should be reported back to the Committee for further consideration and approval in the light of consultation feedback.

 

A number of typographical and presentational issues were also highlighted.

 

RESOLVED: That the Committee agree to:

 

1.    approve the implementation of an 8 week public consultation exercise in respect of the Draft Worcester City Community Engagement Strategy 2019 – 2021; and

 

2.    consider a further report on a final Strategy subject to review of consultation feedback.

7.

Recommissioning of Homeless Prevention Services pdf icon PDF 160 KB

1.     That authority be delegated to the Corporate Director (Homes & Communities) in consultation with Chair & Vice Chair of Communities Committee to finalise a tender specification in line with the principles of a new contract as set out within this report;

 

2.  That authority be delegated to the Corporate Director (Homes & Communities) in consultation with the Chair and Vice Chair of Communities Committee to award a two year contract to the successful tenderer up to the value of £530,00 and with an option to extend for a third year subject to further approval by the Committee, and

 

3.  That Communities Committee recommends to Policy and Resources Committee the allocation of £265,000 from the Affordable Housing Bid Fund to fund the Council’s contribution to this contract for the period 1st October 2019 – 30th September 2021.

Minutes:

In February 2019, the Committee had agreed to extend the current contract until 30th September 2019 to allow a full recommissioning process to take place. The Corporate Director, Homes and Communities presented a report on progress, including a summary of the consultation exercise that had taken place with stakeholders and customers across Worcestershire. A final contract specification was being considered by the working group. The report summarised the key principles of the final contract specification.

 

It was proposed that, subject to approval of this report, the award of the contract would be approved by the Corporate Director for Homes & Communities in consultation with Chair and Vice-Chair of Communities Committee.

 

The Corporate Director and the Single Homeless Pathway Officer responded to questions from Committee Members. Steps to measure performance and monitor progress were highlighted. Members were advised that an annual or 6 monthly monitoring report on the contract could be provided, including an opportunity to put questions to providers.

 

Committee Members expressed support for the recommendations as set out in the report.

 

RESOLVED: That the Committee agree:

 

1.    that authority be delegated to the Corporate Director (Homes & Communities) in consultation with Chair & Vice Chair of Communities Committee to finalise a tender specification in line with the principles of a new contract as set out within this report;

 

2.    that authority be delegated to the Corporate Director (Homes & Communities) in consultation with the Chair and Vice Chair of Communities Committee to award a two year contract to the successful tenderer up to the value of £530,00 and with an option to extend for a third year subject to further approval by the Committee; and

 

3.    to recommend to Policy and Resources Committee the allocation of £265,000 from the Affordable Housing Bid Fund to fund the Council’s contribution to this contract for the period 1st October 2019 – 30th September 2021.

8.

Any Other Business

Which in the opinion of the Chairman is of sufficient urgency as to warrant consideration.

Minutes:

The Vice-Chairman, Councillor Denham, asked if Members could think about topics for Task and Finish Groups and that this be put on the agenda for discussion at the next meeting.