Agenda and minutes

To receive details of any Members appointed to attend the meeting instead of a Member of the Committee.

None.

To receive any declarations of interest.

None.

Up to a total of fifteen minutes can be allowed, each speaker being allocated a maximum of five minutes, for members of the public to present a petition, ask a question or comment on any item on the Agenda or within the remit of the Committee.

None.

Of the meeting held on 18^TH November 2021 to be approved and signed.

RESOLVED: That the minutes of the meeting held on 19^th November 2021 be approved as a correct record and signed by the Chair.

That the Joint Committee note the performance information provided    relating to the 3rd quarter of 2021-22.

The Joint Committee received a report on the performance for the 3^rd Quarter of 2021-22.

The Museums Manager highlighted the key points for each of the Museums, appendix 1 attached to the report identified the performance comparisons.  In addition the assessment marks from Visit England’s ‘mystery shopper’ which was undertaken in Quarter 3, were included in the appendix.

Joint Committee Members noted the progress against targets in Quarter 3, attached as appendix 2 to the report.  The Museums Manager highlighted the Kurt Jackson exhibition which was very successful, which attracting visitors from a wide area.

In  response to a question on the funding elements of the project the Museums Manager stated that the Museums Service was not like other services of the Council, the key difference is the ability to keep a surplus of 5% of a deficit of 5% which keeps them on track and accountable.  The Members Workshop held in January was referred to and the need to focus on strategic planning, which will be the task over the coming year.

RESOLVED: That the Joint Committee note the performance information for Quarter 3 2021-22.

That the Joint Committee reviews the financial monitoring details including budget variances for the 3rd quarter ended 31 December 2021.

The Joint Committee received the financial monitoring details, including budget variances for the 3^rd Quarter ending 31^st December 2021.  The report provided information on the position at Quarter 3, an explanation of main variances and reserves.

The Head of Finance presented the report and informed Joint Committee Members that the forecast year end position for the city hosted teams at Quarter 3 is a surplus of £30,728, table 2 in the report refers.

Joint Committee Members noted that the financial position was better than they thought it would be and in response the Head of Finance stated that this was down to the Museums Team good management of the budget.

RESOLVED: That the Joint Committee note the financial monitoring details, including budget variances for the 3rd Quarter ended 31^st December 2021.

That the Joint Committee approve the service work plan for 2022-23.

The Joint Committee considered a report ion the Museums Worcestershire Service Plan for 2022-23.

The Joint Museums Committee is required to approve an annual service work plan under the terms of the Museums Agreement.  The plan provides a detailed work programme for the forthcoming financial year based on the overall direction and strategic objectives within the strategic plan agreed in June 2019, there were highlighted in paragraph 2.2 of the report.  The proposed 2022-23 Service Plan is attached as Appendix 1 to the report.

The Museums Manager, in presenting the report, drew the Committee’s attention to each of the 5 strategic aims outlined in the plan and responded to questions from Joint Committee Members.

RESOLVED: That the Joint Committee approve the service work plan for 2022-23.

That the Joint Committee:

     i.        note the schedule for rotation of Chair and Vice Chair responsibilities between the two authorities;

    ii.        note its future work programme, and consider whether there are any matters it would wish to be incorporated.

The Joint Committee considered its future work programme.

The Museums Manager, in presenting the report, highlighted the current terms of reference for the Joint Museums Committee which sets out that the Chair and Vice Chair roles are appointed annually by the Committee at their June meeting.  The roles of the Chair and Vice Chair are alternated between members representing different Member authorities, therefore at their meeting in June the Committee should appoint a County Council member as Chair and a Worcester City Council member as Vice Chair.

The Museums Worcestershire Strategic Plan 2019-2024 was adopted in June 20219 and reviewed at the Committee’s workshop in January 2022.  The discussion concluded that the strategic objectives did not require revision and gave direction towards the work plan priorities for 2022-23, 2023-2024 onwards.

The Museums Manager referred Joint Committee Members to the Worcestershire Soldier gallery redesign and establishment at The Commandery, which was scheduled for the June meeting. She explained the current agreements that were in place would come to an end in a couple of years and they would be subject to a period of negotiation.  The Museums Manager responded to points of clarification to Joint Committee Members.

There were no additional items added to the work programme.

RESOLVED: That the Joint Committee note the schedule for rotation of Chair and Vice Chair responsibilities between the two authorities  and note the Joint Committee work programme.

Which in the opinion of the Chair is of sufficient urgency as to warrant consideration.

None.

The Committee are invited to pass the following resolution:-

That under Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following item of business on the grounds that they involve the likely disclosure of information as defined in Schedule 12A of the said Act.

RESOLVED: That under Section 100A(4), the press and public be excluded from  the meeting for the following items of business on the grounds that it involves the likely disclosure of information defined I Schedule 12A of the said Act.

Of the meeting held on 19^th November 2021 to be approved and signed.

RESOLVED: That the minutes (exempt items) of the meeting held on 19^th November 2021 be approved as a correct record and signed by the Chair.