Agenda and minutes

Venue: Remote Meeting

Contact: Committee Administration - 01905 722027, 722006, 722085 

Items
No. Item

38.

Appointment of Substitutes

To receive details of any Members appointed to attend the meeting instead of a Member of the Committee.

 

Minutes:

Councilor Alan Amos for Councillor Mrs Lucy Hodgson.

39.

Declarations of Interest

To receive any declarations of interest.

Minutes:

None.

40.

Public Participation

Up to a total of fifteen minutes can be allowed, each speaker being allocated a maximum of five minutes, for members of the public to present a petition, ask a question or comment on any item on the Agenda or within the remit of the Committee.

 

Minutes:

None.

41.

Minutes pdf icon PDF 197 KB

Of the meeting held on 20th November 2020 to be approved and signed.

 

Minutes:

RESOLVED: That the minutes of the meeting held on 20th November 2021 be approved as a correct record and signed remotely by the Chairman.

42.

Impact of Covid-19 on the Museums Service pdf icon PDF 245 KB

1.   The Museums Manager recommends that the impact of Covid-19 on the museums be noted; and

 

2.   That the impact of emergency-grant funded work be noted.

 

Minutes:

The Joint Committee considered s report on the impact of Covid-19 on the Museums Service.

 

At the meeting of the Joint Committee in July 2020, it was agreed that the Museums Manager would brief Members at each committee meeting in 2020-21 on the ongoing impact of Covid-19.

 

The Museums Manager, in presenting the report, updated the Joint Committee on the re-opening of the Museums to the public as part of the roadmap step 3, which is to be no earlier than 17th May.  The Commandery Café, the Art Gallery and Museum shop and some outdoor facilities will be able to partially operate under earlier reopening steps on 12th April.

 

The Museums Manager responded to questions from Members, particularly around Museum membership numbers  which were encouraging.

 

RESOLVED: That the Joint Committee note the impact of Covid-19 on the Museums and the impact of emergency-grant funded work.

43.

Quarter 3 Finance Report 2020-21 pdf icon PDF 242 KB

1.      That the Joint Committee reviews the financial monitoring details including budget variances for the 3rd quarter ended 31 December 2020; and

 

2.      That the Joint Committee reviews the draft budget for 2021/22.

 

 

Minutes:

The Joint Committee considered the financial monitoring details, including budget variances for the 3rd Quarter ending 31st December 2020.  The Joint Committee also reviewed the draft budget 2021-22.

 

The Head of Finance presented the report and informed Joint Committee Members that the forecast year-end performance at Quarter 3 is a surplus of £26,205, which will be transferred to the general reserve at year-end.  This is assuming the Government is providing estimated funds of £70k for the loss of income during 2020-21.

 

There has been a reduction in the income/commercial activity at all locations due to the closure of all museums during Covid-19 lockdown.  The Government Income Compensation Scheme will cover 75% of councils lost income during 2020-21, this is expected to be £70k.  This has been factored into the budget figures.

 

RESOLVED: That the financial monitoring details, including budget variances for the 3rd Quarter ending 31dt December 2020, and the draft budget for 2021-22 be noted.

44.

Quarter 3 Performance Report 2020-21 pdf icon PDF 261 KB

That the Joint Committee note the performance information provided relating to the 3rd quarter of 2020-21.

 

Additional documents:

Minutes:

The Joint Committee considered a report on the performance information for the 3rd Quarter of 2020-21.  Appendix 2, attached to the report, noted progress against targets in Quarter 3, and Covid-caused challenges (highlighted in blue) against those still upcoming.  Targets achieved in Quarters 1 and 2 and reviewed at previous meetings and those in Quarter 4 that are on track and will be reported at the next meeting have been removed for clarity.

 

The Museums Audiences Manager drew the Joint Committee’s attention to the visitor comments made in the appendix in relation to Hartlebury and the Art Gallery and Museum exhibitions, which were a credibility to frontline staff.   The pilot covid-safe digital programming activity at all sites was also highlighted.

 

The Museums Manager and the Museums Audiences Manager responded to questions  from Joint Committee Members.

 

RESOLVED: That the performance information provided relating to the 3rd Quarter 2020-21 be noted.

45.

Wellbeing Provision and Monitoring pdf icon PDF 286 KB

1.   That the Joint Committee note the planned development of wellbeing provision by museums and adopt the proposed new wellbeing performance indicator; and

 

2.   That the existing performance indicators for satisfaction and website users be revised to enable more resilient monitoring of performance trends.

Additional documents:

Minutes:

The Joint Committee considered a report on wellbeing provision and monitoring.

 

The Museums Learning Manager, in presenting the report, highlighted the key points to Joint Committee Members. 

 

Reference was made to the ‘Access not Isolation’ project, funded by the Esmee Fairbairn Foundation which took place between August 2020 and January 2021.  The Joint Committee’s attention was drawn to the Volunteers at Home Wellbeing evaluation, attached as Appendix 1 to the report.

 

The Museums Learning Manager referred to paragraph 2.5-2.9 of the report which related to the University College London’s (UCL) Wellbeing Measures, this was supported by a powerpoint presentation of the Volunteers at Home project.

 

The preferred option is to adopt the UCL Museum Wellbeing Measure framework within the museum service to evidence the difference museums can make in people’s lives.  It is proposed that the Joint Committee adopt a new performance indicator ‘Average Improvement in Wellbeing Experienced by Museum Visitors and Participants’, to be reported quarterly.  The annual performance indicator for ‘Satisfaction’ to be revised as set out in paragraph 3.3 of the report.

 

The Museums Manager and Museums Learning Manager responded to questions from Joint Committee Members.

 

RESOLVED: That the Joint Committee:

 

1.   note the planned development of wellbeing provision by museums and adopt the proposed new wellbeing performance indicator; and

 

2.   note that the existing performance indicators for satisfaction and website users be revised to enable more resilient monitoring performance trends.

46.

Commandery Investment and Development pdf icon PDF 249 KB

 

1.   That the Joint Committee note the progress achieved at the City Museums following the allocation of investment to improve commercial opportunities; and

 

2.   That the Joint Committee approve development of a business plan followed by procurement of a design company for an escape room offer at The Commandery.

 

Minutes:

The Joint Committee considered a report on the investment and development of the Commandery.

 

The Commandery Development Manager, in presenting the report, drew the Joint Committee Members attention to paragraph 2.3 of the report whereby funding has been achieved through the Culture Recovery Grant, and this has supported the programme of small improvements to The Commandery’s visitor offer undertaken in 2020-21 using core budgets.

 

The improvements for 2021 were highlighted in particular The Commandery Café, highlighted in paragraphs 2.4-2.6 of the report, which will be provided with toilet facilities accessed from the Café garden, to enable them to operate independently.  The main works are scheduled for Quarter 1 2021-22.

 

The Commandery also aims to create a new income stream from the introduction of an ’escape room experience’ later in 2021, £26,000 has been allocated for research, design, installation and promotion.  A powerpoint presentation was provided to Joint Committee Members on these plans.  The next stage of work is for Museums Worcestershire to develop a more detailed business plans for the escape room offer, followed by a procurement process targeted at experienced escape room designers.

 

The Commandery Development Manager responded to questions from Joint Committee Members.

 

RESOLVED: That the Joint Committee:

 

1.   note the progress achieved at the City Museums following the allocation of investment to improve commercial opportunities; and

 

2.   approve development of a business plan followed by procurement of a design company for an escape room offer at The Commandery.

47.

Museums Worcestershire Service Plan 2021-22 pdf icon PDF 241 KB

That the Joint Committee approve the service work plan for 2021-22.

 

Additional documents:

Minutes:

The Joint Committee considered a report on the Museums Worcestershire Service Plan for 2021-22.

 

The Joint Museums Committee is required to approve an annual service work plan under the terms of the Joint Museums Agreement.  The plan provides a detailed work programme for the forthcoming financial year, the proposed 2021-22 Service Plan is attached as Appendix 1 to the report.

 

The Museums Manager, in presenting the report, informed the Joint Committee that the 2020-21 Service Plan was adjusted to respond to the significant impact to planned work programmes caused by the pandemic.  Postponed items had been reinstated in the 2021-22 Service Plan and are, where appropriate, aligned to partners’ revised milestones.

 

The Museums Manager responded to questions from Joint Committee Members.

 

RESOLVED: That the Joint Committee approve the service work plan for 2021-22.

48.

Joint Museums Committee Work Programme pdf icon PDF 190 KB

The Joint Committee is asked to note its future work programme and consider whether there are any matters it would wish to be incorporated.

 

 

Minutes:

The Joint Committee considered its future work programme.

 

RESOLVED: That the Joint Committee note the work programme.

49.

Any Other Business

Which in the opinion of the Chairman is of sufficient urgency as to warrant consideration.