Agenda and minutes

Venue: Remote Meeting

Contact: Committee Administration - 01905 722027, 722006, 722085 

Items
No. Item

24.

Appointment of Substitutes

To receive details of any Members appointed to attend the meeting instead of a Member of the Committee.

 

Minutes:

Councillor Mackay for Councillor Roberts.

25.

Declarations of Interest

To receive any declarations of interest.

Minutes:

Councillor Gregson – Impact of Covid-19 on the Museums Service (Minute No. 28) – As an employee of Worcestershire County Council Archive and Archaeology Service.

26.

Public Participation

Up to a total of fifteen minutes can be allowed, each speaker being allocated a maximum of five minutes, for members of the public to present a petition, ask a question or comment on any item on the Agenda or within the remit of the Committee.

 

Minutes:

None.

27.

Minutes pdf icon PDF 116 KB

Of the meeting held on 21st September 2020 to be approved and signed.

 

Minutes:

RESOLVED: That the minutes of the meeting held on 21st September 2020 be approved as a correct record and signed remotely by the Chairman.

28.

Impact of Covid-19 on the Museums Service pdf icon PDF 249 KB

1.   The Museums Manager recommends that the impact of Covid-19 on the museums be noted;

 

2.   That the programme of emergency-grant funded work be noted; and

 

3.   That the Joint Committee approve the commitments (set out in paragraph 4.2) to the strategic direction of the Joint Museums Service as required by the conditions of the Culture Recovery Fund Grant.

 

Minutes:

The Joint Committee considered a report on the impact of Covid-19 on the Museums Service.

 

At the meeting of the Joint Committee in July 2020, it was agreed that the Museums Manager would brief Members at each committee meeting in 2021-21 on the ongoing impact of Covid-19.

 

The Museums Manager, in presenting the report, updated the Joint Committee on the adjusted museum service during lockdown, and the performance immediately reopening, at the meeting in September 2020.  All three museum sites were required to close to the public again on Thursday 5th November as part of the second lockdown restrictions.  A programme of digital work will be promoted throughout the lockdown period, alongside the continuation of project work, outreach into schools and preparation towards a Covid-secure programme of activities for the Christmas holidays.

 

The Joint Committee Members were informed that Museums Worcestershire was successful in an application to the Government’s Culture Recovery Grant, £96,545 was awarded to enable Museums Worcestershire to experiment with new Covid-secure ways of improving the museum visit, particularly focused on wellbeing support and offering of enhanced service for schools.

 

The Culture Recovery Fund grant acceptance includes commitment to organisational development, and this should be formally approved by the grant recipients’ governing bodies.  The development commitment grant conditions were set out in paragraph 4.2 of the report.

 

The Museums Manager responded to questions from Joint Committee Members which was followed by presentations from the Senior Curator and Learning Manager on the significant progress on the Arts Council England, Historic England and Esmee Fairbairn funded projects.

 

The Chair, on behalf of the Joint Committee, gave thanks to the Officers for their presentations.

 

RESOLVED: That the Joint Committee:

 

1.   note the impact of Covid-19 on the Museums;

 

2.   note the programme of emergency-grant funded work; and

 

3.   approve the commitments (set out in paragraph 4.2) to the strategic direction of the Joint Museums Service as required by the conditions of the Culture Recovery Fund Grant.

 

29.

Quarter 2 Finance Report 2020-21 pdf icon PDF 249 KB

1.   That the Joint Committee reviews the financial monitoring details including budget variances for the 2nd quarter ended 30th September 2020.

 

2.   That the Committee reviews the draft budget for 2021/22.

 

Minutes:

The Joint Committee considered the financial monitoring details, including budget variances for the 2nd Quarter ended 30th September 2020.  The Joint Committee also reviewed the draft budget 2021-22

 

The Finance Service representative presented the report.  The Joint Committee Members were informed that the forecast year-end performance at Quarter2 is to breakeven.  This is an improvement on the Quarter 1 forecast position as the Government is providing the authority with estimated funds of £70k for the loss of income during 2020-21.

 

The Joint Committee Members were informed that the draft budget may alter to reflect any savings requested as part of the budget setting decisions. The 2021-22 draft budget for the City Council is being prepared for review by the Policy and Resources Committee on 15th December 2020, final approval in February 2021 at Council.

Budget planning for 2021-22 has considered the ongoing impact of Covid restrictions on the museums’ income expectations.  Planning has begun within the service as to how to mitigate this potential income loss if required, and these plans will be reported to the Joint Committee in more detail at the March 2021 meeting.

 

Officers responded to questions from Joint Committee Members.

 

RESOLVED: That the financial monitoring details including budget variances for the 2nd Quarter ending 30th September 2020, and the draft budget for 2021-22 be noted.

30.

Quarter 2 Performance Report 2020-21 pdf icon PDF 226 KB

That the Joint Committee note the performance information provided relating to the 2nd quarter 2020-21.

 

 

Additional documents:

Minutes:

The Joint Committee considered a report on the performance information for the 2nd Quarter 2020-21.  Appendix 1, attached to the report, provided a summary of the performance indicators and information in the report provided an account of progress in delivering the work programme against targets in comparison to previous years.

 

The Museums Audience Manager provided the Joint Committee Members with a presentation on the Museums Worcestershire’s website and social media channels to reach and engage with those isolated at home and highlighted the key points.

 

The revised service plan 2020-21 was attached as Appendix 2 to the report and the Museums Audience Manager drew the Joint Committee Members attention to the visitor comments at the back of the report, provided by the front of house staff during ‘A Welcome View, Art Gallery and Museum’.

 

The Museums Audience Manager responded to questions from Joint Committee Members.

 

The Chair, on behalf of the Joint Committee, gave thanks to the Museums Audience Manager for a thorough report.

 

RESOLVED: That the performance information provided for the 2nd Quarter 2020-21 be noted.

31.

Learning and Volunteer Service Development pdf icon PDF 229 KB

That the Joint Committee note the temporary alterations to the learning and volunteering provision and the plans for their future development.

 

Minutes:

The Joint Committee considered a report on the Learning and Volunteer Service Development.

 

Due to Covid-19, the learning and volunteering offer from Museums Worcestershire has needed to adapt to continue to provide learning in formats that align with government guidance.

 

The Museums Learning Manager, in presenting the report, updated the Joint Committee on the temporary alterations to the schools programme and volunteer work provision and responded to questions from Joint Committee Members, particularly around apprenticeship and graduate opportunities.

 

RESOLVED: That the Joint Committee note the temporary alterations to the learning and volunteering provision and the plans for their future development.

32.

Gypsy Vardo and Worcester Gloving Projects pdf icon PDF 266 KB

That the Joint Committee note the progress of the Gypsy Vardo and Worcester Gloving projects.

 

 

Minutes:

The Committee considered a report on the Gypsy Vardo and Worcester Gloving Projects.

 

The Senior Curator, in presenting the report, provided the Joint Committee Members with the background to both of the projects and reported on the progress to date.

 

The Joint Committee Members were informed that following discussions with the funder regarding the impact of Covid-19, work on the Glove Affair has been temporarily reduced to one day per week until early 2021.  In consultation with the John Ellerman Foundation, the Gypsy Vardo project as been paused until 1st April 2021.

 

The Chair, on behalf of the Joint Committee, thanked the Senior Curator for the update.

 

RESOLVED: That the Joint Committee note the progress of the Gypsy Vardo and Worcester Gloving Projects.

33.

Art Gallery and Museum Development Update pdf icon PDF 205 KB

That the Joint Committee note the progress and planned next steps regarding the long-term development of Worcester City Art Gallery and Museum.

Minutes:

The Joint Committee considered a report on the update of the Art Gallery and Museum Development.

 

Members were informed at the Joint Committee meeting in July 2020 that the current agreements relating to Worcester City Art Gallery and Museum and the upcoming timescales for potential change in the arrangements of the building.

Following the meeting, a workshop for Joint Museums Committee Members and a later meeting of the Worcester City Leadership had discussed opportunities for development of the Art Gallery and Museum in order to identify where these best link with other City priorities.

The Museums Manager, in presenting the report, provided Committee Members with the information relating to the changes as set out in the report.  In particular the detailed investigation into options for the development of the Art Gallery and Museum and the Worcestershire Soldier to be undertaken over the next 12 months which will return to the Joint Museums Committee for appraisal.  This will incorporate different scenarios to ensure that the development is linked to parallel City planning.

 

RESOLVED: That the Joint Committee note the progress and planned next steps regarding the long-term development of Worcester City Art Gallery and Museum.

34.

Joint Museums Committee Work Programme pdf icon PDF 191 KB

The Joint Committee is asked to note its future work programme and consider whether there are any matters it would wish to be incorporated.

Minutes:

The Joint Committee considered its future work programme.

 

The Museums Manager responded to a question around archive storage and stated that options would need to be considered after the lease ends in 2026. 

 

During discussions it was agreed to add Towns Fund update as a rolling agenda item.

 

RESOLVED: That the Joint Committee note the work programme.

35.

Any Other Business

Which in the opinion of the Chairman is of sufficient urgency as to warrant consideration.

 

Minutes:

None.

36.

Item Involving the Disclosure of Exempt Information

The Committee are invited to pass the following resolution:-

 

That under Section 100A(4), the press and public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of information defined in Schedule 12A of the said Act.

Minutes:

RESOLVED: That under Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of information as defined in Schedule 12A of the said Act.

 

37.

Minutes (Exempt Item)

Of the meeting held on 21st September 2020 to be approved and signed.

Minutes:

RESOLVED: That the minutes (exempt item) of the meeting held on 21st September 2020 be approved as a correct record and signed remotely by the Chairman.