Agenda and minutes

Venue: Remote Meeting

Contact: Committee Administration - 01905 722027, 722006, 722085 

Items
No. Item

12.

Appointment of Substitutes

To receive details of any Members appointed to attend the meeting instead of a Member of the Committee.

 

Minutes:

None.

13.

Declarations of Interest

To receive any declarations of interest.

Minutes:

None.

14.

Public Participation

Up to a total of fifteen minutes can be allowed, each speaker being allocated a maximum of five minutes, for members of the public to present a petition, ask a question or comment on any item on the Agenda or within the remit of the Committee.

 

Minutes:

None.

15.

Minutes pdf icon PDF 115 KB

Of the meeting held on17th July 2020 to be approved and signed.

 

Minutes:

RESOLVED: That the minutes of the meeting held on 17th July 2020 be approved as a correct record and signed remotely by the Chairman.

16.

Impact of Covid-19 on Museums Service pdf icon PDF 349 KB

The Museums Manager recommends that the impact of Covid-19 on Museums Worcestershire be noted.

Minutes:

The Joint Committee considered a report on the impact of Covid-19 on the Museums Service.

 

At the meeting of the Joint Committee meeting in July 2020, it was agreed that the Museums Manager would brief Members at each committee meeting in 2020-21 on the ongoing impact of Covid-19.

 

The Museums Manager, in presenting the report, informed the Joint Committee Members of what had happened since the Government closed all museums on 20th March 2020.  Planning for re-opening started early and this allowed the museums staff to respond rapidly when the Government signalled a potential re-opening date of 4th July, with all sites re-opening that first week.  Full details were outlined in the report.

 

The Joint Committee Members were informed that many grant giving bodies and foundations had launched emergency grant funds over the past months.  Projects were created that mainly offered support to the local creative, cultural and volunteer communities.  Three grants had been successful and these were highlighted at paragraph 3.9 of the report.  More details about these projects will be provided at the next meeting.

 

The Government has created an income loss scheme to compensate local Authorities for irrecoverable and unavoidable loses from sales, fees and charges income for the financial year 2020-21.

 

Reference was made to paragraph 3.6 of the report asking if it would be possible to cancel the Quarter 4 licence fee for the Commandery and Art Gallery and Museum cafes, rather than postpone.  The Museums Manager in response said she would check, however the Commandery has started their payments.

 

The Chair, on behalf of the Joint Committee, gave thanks to the Museums Manager, for a thorough report.

 

RESOLVED: That the Joint Committee note the report.

17.

Q1 Finance Report 2020/21 pdf icon PDF 239 KB

That the Committee reviews the financial monitoring details including budget variances for the 1st quarter ended 30th June 2020.

 

Minutes:

The Joint Committee considered the financial monitoring details, including budget variances for the 1st Quarter ended 30th June 2020.

 

The Finance Service representative presented the report.  The Joint Committee Members were informed that the year-end position at Quarter 1 is a £28k overspend.  The Government has committed to funding 75% of councils’ lost income and are awaiting further details to see how much of the Joint Museums Committee lost income will meet the criteria.  It is expected that this funding will over the full year deficit currently being forecast.

 

It is anticipated that the Quarter 2 report scheduled for the November meeting will provide a clearer picture.

 

The Joint Committee Members asked that this is monitored closely and that the Joint Museums apply for all relevant grants available.

 

RESOLVED: That the financial monitoring details including budget variances for the 1st Quarter ending 30th June 2020 be noted.

18.

Quarter 1 Performance 2020-21 pdf icon PDF 228 KB

The Museums Manager recommends that the performance information provided for the 1st quarter 2020-21, and the adjustments to the 2020-21 service work plan be noted.

 

Additional documents:

Minutes:

The Joint Committee considered a report on the performance information for the 1st Quarter 2020-21 and the adjustments to the 2020-21 service work plan.

 

The Museums Audience Manager drew the Joint Committee Members attention to Appendix 1 which provided a summary of the performance indicators and information in the report provided an account of progress in delivering the work programme against targets in comparison to previous years.

 

The impact of the Covid lockdown required a review of the 2020-21 service plan approved by the Joint Committee in March.  A small number of work areas have been moved into 2021-22, with some postponed.  Other actions have been adjusted to better reflect the needs of 2020 and the emergency-funded projects the service will be undertaking. The revised service plan 2020-21 was attached as Appendix 2 to the report.

 

The Museums Audience Manager stated that Museums Worcestershire adapted quickly in the pandemic, auditing skills and available equipment across the team and refocusing a core group to create fun, inspiring and educational activities online.  A dedicated web page was created to host these opportunities. 

 

The Joint Committee Members were provided with the details of what the museums teams had achieved during this quarter.

 

The Chair, on behalf of the Joint Committee,  gave thanks to the Museums Audience Manager.

 

RESOLVED: That the performance information provided for the 1st Quarter 2020-21, and the adjustments to the 2020-21 service work plan be noted.

19.

Museums 2021-22 Fees and Charges pdf icon PDF 222 KB

1.        That the Joint Museums Committee approves the proposed package of changes to the Museums’ fees and charges and recommends their inclusion in the wider Worcester City Council and Worcestershire County Council fee setting process;

 

2.        That the current scheme of delegation for County Council museums charge setting be extended to cover all Hartlebury Castle joint admission charges, temporarily until 31 March 2021; and

 

3.        That the Joint Museums Committee approves the temporary alteration from 1/1/2021 of any fees to be included in annual calendar-year publicity.

Additional documents:

Minutes:

The Joint Committee considered a report on the Museums Fees and Charges for 2021-22.  The proposed fees for 2021-22 were attached as Appendix 1 to the report.

 

The Museums Audience Manager reminded the Joint Committee Members of the agreement held between the two partner authorities on the approach for setting of fees and charges for the museums.

 

The charges proposed for this year are either an inflationary increase or to be left unchanged, either following significant adjustment last year or to enable the business to grow.  Whilst fees and charges are considered by the two authorities on a financial year basis, the majority of publicity for museums is produced annually for a calendar year.  It is proposed that 2021 publicity should include any increased prices rather than delating changes.

 

The Museums Audience Manager drew the Joint Committee Members attention to appendix 1 and highlighted two areas of charges related to the Hartlebury Castle and The Commandery as outlined in paragraphs 2.8 and 2.10 of the report.

 

The Joint Committee Members were informed that a new benchmarking review will be planned for 2021 and this will feed into the 2022-23 fees and charges.

 

The Chair asked that the family season ticket for The Commandery is included in the recommendation.

 

RESOLVED: That the Joint Committee:

 

1.   approves the proposed package of changes to the Museums’ fees and charges and recommends their inclusion in the wider Worcester City Council and Worcestershire County Council fee setting process;

 

2.   approves the current scheme of delegation for County Council museums charge setting be extended to cover all Hartlebury Castle joint admission charges, temporarily until 31st March 2021;

 

3.   approves the temporary alteration from 1st January 2021 of any fees to be included in annual calendar-year publicity; and

 

4.   approves the new fee for the family season ticket for The Commandery.

 

20.

Joint Museums Committee Work Programme pdf icon PDF 118 KB

The Joint Committee is asked to note its future work programme and consider whether there are any matters it would wish to be incorporated.

Minutes:

The Joint Committee considered its future work programme and concluded there were no additional items to be incorporated at the present time.

 

The Museums Manager and the Museums Audience Manager responded to general questions from Joint Committee Members related to potential projects and work with partners.

 

RESOLVED: That the Joint Committee note the work programme.

21.

Any Other Business

Which in the opinion of the Chairman is of sufficient urgency as to warrant consideration.

 

Minutes:

None.

22.

Item Involving the Disclosure of Exempt Information

The Committee are invited to pass the following resolution:-

 

That under Section 100A(4), the press and public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of information defined in Schedule 12A of the said Act.

Minutes:

RESOLVED: That under Section 100A(4) of the Local Government Act 1972, the press and the public be excluded from the meeting for the following item of business on the grounds that they involve the likely disclosure of information as defined in Schedule 12A of the said Act.

 

23.

2021 to 2023 Joint Service Budgets

That the Joint Committee note the planning towards budget setting for the upcoming years.

Minutes:

The Joint Committee considered and noted the planning towards budget setting for the upcoming years as set out in the confidential report.