Agenda and minutes

Contact: Committee Administration - 01905 722027, 722006, 722085 

Items
No. Item

32.

Appointment of Substitutes

To receive details of any Members appointed to attend the meeting instead of a Member of the Committee.

 

Minutes:

Councillor P. Agar for Councillor A. Gregson.

33.

Declarations of Interest

To receive any declarations of interest.

Minutes:

None.

34.

Public Participation

Up to a total of fifteen minutes can be allowed, each speaker being allocated a maximum of five minutes, for members of the public to present a petition, ask a question or comment on any item on the Agenda or within the remit of the Committee.

 

Minutes:

None.

35.

Minutes pdf icon PDF 59 KB

Of the meeting held on 20th September 2019 to be approved and signed.

 

Minutes:

RESOLVED: That the minutes of the meeting held on 20th September 2019 be approved as a correct record and signed by the Chairman.

36.

Collections Projects Update pdf icon PDF 125 KB

1.      The Joint Museums Committee note the award of £82200 for the project The Vardo Project;

2.      The Joint Museums Committee note the progress made on A Glove Affair: Worcester’s Hand in the Global Gloving Industry and Mayflower; and

3.      That the Museums Manager be authorised to recruit a Vardo Project Officer.

 

Minutes:

The Committee considered an update report on the Collections Projects.

 

The Senior Curator presented the report and provided Members with the background to the current projects.

 

The A Glove Affair: Worcester’s Hand in the Global Gloving Industry project began 1st May 2019 with the Social History Curator seconded to the project for three years.  Project volunteers, along with the Social History Curator, are working to complete a full inventory of the Worcester City and Worcestershire County gloving collections.  Work is underway to establish partnerships with academics, institutions and researchers to identify community groups and areas in which pilot workshops will be held.

 

An application had been made to the John Ellerman Foundation to develop the unique Worcestershire County Vardo collection. Museums Worcestershire has  been awarded £82,200 to fund a curatorial project officer, subject to the approval by the Joint Committee, to work exclusively on the project for 2.5 days per week for three years.  The long term aim of the project is to inform a potential application for designation of the collection and plan for the future of its housing, display and interpretation whilst developing a closer working relationship with the Gypsy Roma Traveller Community.

 

A Mayflower 400 exhibition has been scheduled at Worcester City Art Gallery and Museum in 2020 charting the background of Edward Winslow of Droitwich and his voyage on the Mayflower, the experience of the Pilgrim Fathers, continued colonial expansion into America and Canada and the story of Worcester’s indigenous collections.  The City Collection includes a rare seal gut parka, most likely from Alaska, donated by Captain Palk in 1834.  An application is to be made to Arts Council England to commission a poet with a background in indigenous American literature.

 

The Senior Curator responded to questions from the Joint Committee Members relating to the individual projects.

 

RESOLVED: That the Joint Committee:

 

1.      note the award of £82200 for the project The Vardo Project;

2.      note the progress made on A Glove Affair: Worcester’s Hand in the Global Gloving Industry and Mayflower; and

3.      authorise the Museums Manager to recruit a Vardo Project Officer.

 

 

 

37.

Hartlebury Castle and County Museum 2020-2021 Fees and Charges pdf icon PDF 102 KB

1.      The Museums Manager recommends that the Joint Museums Committee approve the proposed changes to admission charges at Hartlebury Castle for 2020/2021, as set out in Appendix 3;

 

2.      The Joint Museums Committee delegate to Worcestershire County Council’s Assistant Director for Communities the decision to reverse the increased charge if needed following review, as outlined in the preferred option; and

 

3.      That the Joint Museums Committee approves the temporary alteration from 1/1/2020 of any fees to be included in the annual leaflet.

 

Additional documents:

Minutes:

The Joint Committee considered a report on the Hartlebury Castle and County Museum 2020-21 fees and charges.

 

At the September meeting, the Joint Museums Committee approved changes to the fees and charges for Museums Worcestershire as part of the annual fees-setting process at each local authority.  It was noted that Hartlebury Castle Preservation Trust (HCPT) were working on benchmarking and business planning and that a further report would be brought to this if required.

 

Underthe terms of their agreement with Worcestershire County Council, HCPT should propose changes to the shared admissions charges.  They should be reviewed by the Strategic Review Board and then ratified by HCPT’s Trustees and the Joint Museums Committee before the end of November each year.

 

HCPT had submitted a proposal for new admission charges to Hartlebury Castile in 2020-21 and these were attached as appendix 1 to the report.  Previously the split of shared admission charges has been such that overall, each partner has taken a very similar share, appendix 2 attached to the report refers.

 

The Museums Manager responded to questions from the Joint Committee Mmebers.

 

RESOLVED: That the Joint Committee:

 

1.      approve the proposed changes to admission charges at Hartlebury Castle for 2020/2021, as set out in Appendix 3;

 

2.      delegate to Worcestershire County Council’s Assistant Director for Communities the decision to reverse the increased charge if needed following review, as outlined in the preferred option; and

 

3.      approve the temporary alteration from 1/1/2020 of any fees to be included in the annual leaflet.

 

38.

Support for Worcestershire Heritage Organisations pdf icon PDF 113 KB

1.      That the Joint Museums Committee note the current support given to otherheritage organisations in Worcester and Worcestershire and future plans to continue with this area of work;

 

2.      That the committee approve the protocol for considering consultancy work and its impact on the delivery of the annual service plan; and

3.      That the Committee consider the proposed next steps with regard to the future curation of Worcester’s Guildhall.

 

Additional documents:

Minutes:

The Joint Committee considered a report on support for Worcestershire Heritage Organisations.

 

Museums Worcestershire remains the largest museums service in Worcestershire and, since 2015 has continued to support other heritage organisations in Worcester and Worcestershire as part of its core work through the sharing of networks, knowledge, collections and the benefits of the museums projects and profile.

 

The Museums Manager drew Members’ attention to appendix 1 attached to the report which provided examples of the core support given.  Museums Worcestershire has been commissioned to undertake work for several other heritage organisations in Worcester and Worcestershire on a paid consultancy basis and these were highlighted at paragraph 2.4 of the report.

 

With regard to the Guildhall Collection, the Museums Manager stated that there is no formal agreement or protocol set out between the City Council and Museums Worcestershire to advise on or to curate the historic collections of pictures, objects and civic ceremonial items housed in the Guildhall.  When capacity was available the museum team have assisted their Guildhall colleagues over the last ten years as identified in the report.

 

The Museums Manager referred Members to paragraph 3.2 of the report which outlined proposals for commissioned work for the Guildhall.

 

The Joint Museums Committee Members welcomed the report and agreed that consideration does need to be given to future arrangements at the Guildhall.       

 

RESOLVED: That the Joint Committee:

 

1.      note the current support given to other heritage organisations in Worcester and Worcestershire and future plans to continue with this area of work;

 

2.      approve the protocol for considering consultancy work and its impact on the delivery of the annual service plan; and

3.      consider the proposed next steps with regard to the future curation of Worcester’s Guildhall.

 

39.

Quarter 2 Performance Report 2019-2020 pdf icon PDF 101 KB

The Museums Manager recommends that the performance information provided for the 2nd quarter 2019-20 be noted.

 

Additional documents:

Minutes:

The Committee considered a report on the performance information for the 2nd Quarter 2019-20.

 

The service plan and summary of performance indicators gave an account of progress in delivering the work programme against service priorities and targets.

 

The Museums Manager drew the Joint Committee’s attention to the performance indicators, attached as appendix 1 to the report, and highlighted the best ever record for visitor figures for the Museum and Art Gallery since records began.

 

The performance indicators also incorporated improvement in the online ratings for The Commandery achieved over the last two years, and outlines the work undertaken with Maggs Day Centre, using museum resources and inspiration to encourage their users to build their confidence.

 

The service plan, attached as appendix 2, notes progress against targets in Quarter 2 and those still upcoming.  Targets achieved in Quarter 1 and discussed at the previous meeting had been removed.

 

The key points on performance in Quarter 2 were highlighted at paragraph 3 of the report.

 

The Museums Manager responded to questions from the Joint Committee Members which related to future exhibitions.

 

RESOLVED: That the performance information provided for the 2nd quarter of 2019-20 be noted.

40.

Quarter 2 Finance Report 2019-2020 pdf icon PDF 103 KB

1.       That the Joint Committee reviews the financial monitoring details including budget variances for the 2nd quarter ended 30th September 2019; and

 

2.       That the Joint Committee reviews the draft budget for 2020/21.

 

Minutes:

The Joint Committee considered the financial monitoring details, including budget variances for the 2nd Quarter ended 30th September 2019.  The Joint Committee also reviewed the draft budget for 2020-21.

 

The Finance Service representative presented the report.  The Joint Committee were informed that the forecast year end position at Quarter 2 was to achieve a £6k surplus which is a slight improvement on the Quarter 1 forecast.

 

The Joint Committee were informed that the draft budget may alter to reflect any savings requested as part of the budget setting decisions.  The 20220-21 draft budget for the City Council is being prepared for review by Committee on 10th December, final approval in February 2020.  The 2020-21 draft budget for the County Council was also being prepared for review by Cabinet on 12th December, final approval in February 2020.

 

RESOLVED: That the financial monitoring details, including budget variances for the 2nd quarter end September 2019, and the draft budget for 2020-2021 be noted.

 

 

41.

Joint Museums Committee Work Programme pdf icon PDF 84 KB

The Joint Committee is asked to note its future work programme and consider whether there are any matters it would wish to be incorporated.

 

Minutes:

The Joint Committee considered its future work programme and concluded there were no additional items to be incorporated at the present time.

 

RESOLVED: That the Joint Committee note the work programme.

42.

Commandery Review Business Case Recommendations pdf icon PDF 80 KB

1.      That the Joint Museums Committee note the information provided in the attached exempt business case following review of the Commandery operations, opening hours and opportunities for commercial activity; and

 

2.      The proposed recommendations for change in the business case be approved.

 

Minutes:

The Joint Committee considered a report on the Commandery Review Business Case Recommendations.

 

At the Joint Museums Committee meeting on 16th November 2017, approval was given for an approach for delivering a more efficient service and reducing the annual contributions of each partner to the Joint Museums Service through team-by-team review.  This included a review of the Commandery team prior to the 2020 visitor season.

 

A review has been undertaken, considering the most efficient operation of the site, an analysis of visitor patterns ad opportunities for increased commercial activity.  The business case for change was set out in the linked exempt appendix.

 

RESOLVED: That the Joint Committee:

 

1.      note the information provided in the attached exempt business case following review of the Commandey operations, opening hours and opportunities for commercial activity; and

 

2.      approve the proposed recommendations for change in the business case.

43.

Any Other Business

Which in the opinion of the Chairman is of sufficient urgency as to warrant consideration.

 

Minutes:

None.

44.

Item Involving the Disclosure of Exempt Information

The Committee are invited to pass the following resolution:-

 

That under Section 100A(4), the press and public be excluded from the meeting for the following item of business on the grounds that they involve the likely disclosure of information defined in Schedule 12A of the said Act.

Minutes:

RESOLVED: That under Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following item of business on the grounds that they involve the likely disclosure of information as defined in Schedule 12A of the said Act.

45.

Minutes (Exempt)

Of the meeting held on 20th September 2019 (exempt item) to be approved and signed.

Minutes:

RESOLVED: That the minutes (exempt items) of the meeting held on 20th September 2019 be approved as a correct record and signed by the Chairman.

 

 

46.

Commandery Review Business Case Recommendations

To consider the exempt appendix of the report (To Follow).

Minutes:

The Joint Committee considered and approved the Commandery review business recommendations as set out in the confidential report and appendix.