Agenda and minutes

Venue: Remote Meeting. View directions

Contact: Claire Chaplin, Democratic and Civic Services Manager- Tel: 01905 722005 

Items
No. Item

1.

ELECTION OF MAYOR

To appoint the Mayor for the Municipal Year 2020/21.

Minutes:

Nominations were sought for the position of Mayor.  It was proposed by Councillor Stalker and seconded by Councillor Gregson that Councillor Hodges be nominated for the position of Mayor. Both Councillor Stalker and Councillor Gregson spoke in support of the nomination.

 

The Mayor asked for further nominations.  No further nominations were proposed. On being put to the vote it was agreed and

 

RESOLVED:  That Councillor Hodges be elected Mayor for the Municipal Year 2020/21.

 

COUNCILLOR HODGES IN THE CHAIR

 

2.

MAYOR'S COMMUNICATIONS

For the Mayor to announce:

 

·         Mayor’s Consort

·         Mayor’s Chaplain

·         Mayoral Theme

·         Mayor’s Charities.

Minutes:

Mayoral Theme

The Mayor announced that her theme for the year would be Mental Health Awareness.

 

Mayor’s Charities

The Mayor announced that her charities would be Worcester Community Trust and Lightbox.

 

Mayor’s Consort

The Mayor informed the Council that her consort would be her husband, Mr Dave Hodges, and on occasion one of their children, or grandchildren.

 

Mayor’s Chaplain

The Mayor announced that her Chaplain would be Reverend Sarah Northall.

 

Mayor’s Civic Service and Inaugural Banquet

The Mayor informed the Council that, due to the current circumstances, dates for these events would be announced in due course.

3.

VOTE OF THANKS TO RETIRING MAYOR

To give thanks to the retiring Mayor.

Minutes:

Councillor Bayliss proposed a vote of thanks to the retiring Mayor, Councillor Ditta, and paid tribute to his work during his year in office on behalf of the Council, in particular in bringing communities together. Councillor Gregson seconded the proposal and also expressed his thanks.

4.

RESPONSE FROM RETIRING MAYOR

The Retiring Mayor to respond.

Minutes:

Councillor Ditta thanked the Council and summarised his year in office. He highlighted the work that had been done to support the Mayoral theme of bringing communities together. Major events including floods and the Covid-19 pandemic had impacted on his year but he thanked everyone who had supported him, notably his wife Naseem and daughter Parveen as Consorts, David Blake, Claire Chaplin and the Democratic and Civic Services staff, and the whole of the Guildhall team for their daily support.

5.

ELECTION OF DEPUTY MAYOR

To appoint the Deputy Mayor for the Municipal Year 2020/21.

Minutes:

Nominations were sought for the position of Deputy Mayor.  It was proposed by Councillor Mrs Lucy Hodgson and seconded by Councillor Bayliss that Councillor Stephen Hodgson be nominated for the position of Deputy Mayor. Both Councillor Mrs Lucy Hodgson and Councillor Bayliss spoke in support of the nomination.

 

There were no further nominations. On being put to the vote it was unanimously agreed and

 

RESOLVED:  That Councillor Stephen Hodgson be elected as Deputy Mayor for the Municipal Year 2020/21.

6.

DECLARATIONS OF INTEREST

To receive any declarations of interest.

Minutes:

None.

7.

MINUTES pdf icon PDF 161 KB

Of the meeting held on 18th February 2020 to be approved and signed by the Mayor.

Minutes:

RESOLVED:  That the minutes of the meeting held on 18th February 2020 be approved as a correct record and signed by the Mayor.

8.

APPOINTMENTS OF THE COUNCIL pdf icon PDF 82 KB

That the Council:

 

1.   appoint the Leader of the Council for 2020/21;

2.   appoint the Deputy Leader of the Council for 2020/21; and

3.   consider the recommendations of the Leaders of the Political Groups in respect of Policy Committees, Regulatory Committees and Joint Committees.

Minutes:

Appointment of Leader of the Council

Nominations were sought for the position of Leader of the Council.  It was proposed by Councillor Mitchell and seconded by Councillor Mrs Lucy Hodgson that Councillor Bayliss be nominated for the position. Both Councillor Mitchell and Councillor Mrs Lucy Hodgson spoke in support of the nomination.

 

There were no further nominations.  On being put to the vote it was unanimously agreed and  

 

RESOLVED: That Councillor Bayliss be elected as Leader of the Council for the Municipal Year 2020/21.

 

Appointment of Deputy Leader of the Council

Nominations were sought for the position of Deputy Leader.  It was proposed by Councillor Squires and seconded by Councillor Barnes that Councillor Gregson be nominated for the position of Deputy Leader. Councillor Squires, Councillor Barnes and Councillor Bayliss spoke in support of the proposal.

 

There were no further nominations. On being out to the vote it was unanimously agreed and

 

RESOLVED: That Councillor Gregson be elected as Deputy Leader for the Municipal Year 2020/21.

 

Appointment of Members to Committees and Sub-Committees and Appointment of Chairs and Vice-Chairs Etc.

The Council considered appointments of Members to Policy Committees, Regulatory Committees, Joint Committees and Other Bodies. Group Leaders were invited to indicate any changes to the current schedule of appointments.

 

The following changes were proposed:

 

·         Communities Committee – Councillor Ditta to replace Councillor Hassan

 

·         Worcestershire Regulatory Services Board – Councillor Johnson to replace Councillor Griffiths

 

·         Audit and Governance Committee – Councillor Barnes to replace Councillor Agar as Vice-Chair.

 

The above changes were unanimously agreed and it was

 

RESOLVED: That the Council approve the appointment of Members to Policy Committees, Regulatory Committees, Joint Committees and Other Bodies as set out in Appendix 1 of the minutes.

 

9.

REPORT ON COUNCILLORS' ALLOWANCES 2019/20 pdf icon PDF 115 KB

To receive a report on the allowances paid to Councillors in the financial year 2019/20 as required under the Local Authorities (Members’ Allowances) Regulations 2003.

Minutes:

In accordance with the Local Authority (Members’ Allowances) Regulations, the Council received a report on allowances paid to Members in the financial year 2019/20. 

 

RESOLVED: That the Council note the allowances paid to Members in the financial year 2019/20, as set out in Appendix 1.

10.

MEMBERS' ALLOWANCES 2020/21 pdf icon PDF 207 KB

1.     That the Council note the Annual Report and Recommendations for 2020-21 of the Independent Remuneration Panel (IRP) for Members’ Allowances;

 

2.   That the Council agree to defer the consideration of the IRP’s recommendation and any changes to the level of Members’ Allowances for 2020/21 to the Council Meeting on 30th September 2020;

 

3.   That the Council agree the level of Members’ Allowances and adopt a Scheme for Members’ Allowances from 1st April 2020 as set out in Section 4 of this report.

Minutes:

The Council received the Annual Report and Recommendations for 2020-21 of the Independent Remuneration Panel (IRP) for Members’ Allowances.

 

The Chair and Vice-Chairs of Policy and Resources Committee proposed that, as this Annual Council Meeting was taking place remotely with reduced Member representation, the full recommendations of the IRP’s Report should be considered by all Members at the Council Meeting on 30th September 2020, subject to any review of the current Government instructions and advice regarding the response to Covid-19.  

 

It was proposed to agree an interim arrangement as from 1st April 2020, to ensure the Council’s compliance with the Members’ Allowances Regulations to have a Scheme of Allowances in place, until such time when a Council Meeting can be conducted with full Member representation.

 

The preferred option for the Level of Members’ Allowances from 1st April 2020 recommended by Group Leaders was as follows:

 

1.     The level of the Basic Allowance remains unchanged from level agreed by Council for 2019/20, being £4,386.

 

2.   The multiplying factors applied to SRAs remain unchanged at the level agreed by Council for 2019/20. Therefore, the level of Special Responsibility Allowances also remains unchanged.

 

3.   In acknowledgement that the Vice Chair role of Planning Committee and Licensing and Environmental Health Committee is essential in supporting the Chair in terms of the frequency, duration and potential complexity of applications and items that are considered. Therefore a new allowance and a multiplying factor of 0.5 of the Basic Allowance be introduced and awarded for Vice Chairs of Planning and Licensing and Environmental Health Committees.

 

4.   The Mayor continues to receive an allowance based on a multiple of 1.0 of the level of the Basic Allowance agreed by Council at its Annual Meeting in May 2017 and has remained in place for subsequent years.

 

The Deputy Director – Governance spoke and explained the position with regard to Members’ interests in considering the report. In summary, all Members were granted a dispensation to speak and vote when considering the Members’ Allowances Scheme.

 

It was proposed by Councillor Bayliss and seconded by Councillor Gregson and on being put to the vote it was unanimously agreed and

 

RESOLVED:

 

1.  That the Council note the report and recommendations for 2020/21;

 

2.  That the Council agree to defer the consideration of the IRP’s    recommendation and any changes to the level of Members’ Allowances for 2020/21 to the Council Meeting on 30th September 2020; and

 

3.  That the Council agree the level of Members’ Allowances and adopted a Scheme for Members’ Allowances from 1st April 2020 as set out in Section 4 of the report.

11.

PROGRAMME OF MEETINGS OF THE COUNCIL AND COMMITTEES pdf icon PDF 58 KB

To agree the dates for Council and Committee meetings for 2020/21 (Attached).

Minutes:

The Council considered dates for Council and Committee meetings for 2020/21. The proposed schedule was enclosed with the agenda.

 

The Mayor explained that, due to the Coronavirus pandemic, it was likely that some of the meetings shown in the schedule would be cancelled or postponed.

 

RESOLVED:  That the Council agree the dates for meetings of the Council until the end of May 2021, as set out in agenda item 11.

12.

ITEMS OF URGENT BUSINESS

To note and approve any urgent constitutional changes or actions required as a result of the Covid-19 incident.

Minutes:

None.

13.

APPENDIX 1

Minutes:

Worcester City Council - Membership Schedule 2020/21

 

Leader/Deputy Leader/Mayor/Deputy Mayor

 

LEADER OF THE COUNCIL

 

Marc Bayliss

DEPUTY LEADER OF THE COUNCIL

Adrian Gregson

 

MAYOR

 

Jo Hodges

DEPUTY MAYOR

 

Stephen Hodgson

 

Policy Committees

 

CONSERVATIVE

LABOUR

GREEN

 

LIBERAL DEMOCRAT

POLICY & RESOURCES  - MEMBERSHIP OF 13

 

 

Councillor Bayliss (Vice-Chair)

Councillor Agar

Councillor Stephen (Chair)

 

Councillor Geraghty

Councillor Berry

 

 

Councillor Mrs Lucy Hodgson

Councillor Riaz

 

 

Councillor Mackay

Councillor Gregson (Vice-Chair)

 

 

Councillor Mitchell

Councillor Hodges

 

 

Councillor Stanley

Councillor Squires

 

 

COMMUNITIES – MEMBERSHIP OF 12

 

 

Councillor Alan Amos

Councillor Biggs

Councillor Bisset

 

Councillor Ditta

Councillor Cawthorne

 

 

Councillor Griffiths

Councillor Collins

 

 

Councillor Stephen Hodgson

Councillor Denham (Vice-Chair)

 

 

Councillor Johnson

Councillor Lamb

 

 

Councillor Stanley (Chair)

 

 

 


CONSERVATIVE

LABOUR

GREEN

 

LIBERAL DEMOCRAT


ENVIRONMENT – MEMBERSHIP OF 12

 

 

Councillor Altaf

Councillor Biggs

Councillor Laurenson

Councillor Allcott

Councillor Bill Amos

Councillor Collins

 

 

Councillor Griffiths

Councillor Stalker

 

 

Councillor Roberts

Councillor Squires (Chair)

 

 

Councillor Stafford (Vice-Chair)

Councillor Udall

 

 

 

 

 

 

PLACE & ECONOMIC DEVELOPMENT SUB – MEMBERSHIP OF 7

 

 

Councillor Stanley

Councillor Berry

Councillor Stephen

 

Councillor Geraghty

Councillor Gregson (Vice-Chair)

 

 

Councillor Mrs Lucy Hodgson (Chair)

Councillor Squires

 

 

INCOME GENERATION SUB – MEMBERSHIP OF 5

 

 

Councillor Bayliss

Councillor Riaz (Chair)

 

 

Councillor Mitchell

Councillor Agar

 

 

Councillor Mackay (Vice-Chair)

 

 

 

PERSONNEL & GENERAL PURPOSES SUB – MEMBERSHIP OF 7

 

 

Councillor Bayliss (Vice-Chair)

Councillor Berry

Councillor Stephen (Chair)

 

Councillor Mrs Lucy Hodgson

Councillor Gregson (Vice-Chair)

 

 

Councillor Mitchell

Councillor Squires

 

 

 


Regulatory Committees

 

CONSERVATIVE

LABOUR

GREEN

 

LIBERAL DEMOCRAT

PLANNING  - MEMBERSHIP OF 11

 

 

Councillor Alan Amos

Councillor Agar (Vice-Chair)

Councillor Bisset

 

Councillor Bill Amos

Councillor Berry

 

 

Councillor Johnson

Councillor Cawthorne

 

 

Councillor Hassan

Councillor Barnes

 

 

Councillor Mitchell (Chair)

Councillor Hodges

 

 

LICENSING & ENVIRONMENTAL HEALTH – MEMBERSHIP OF 10

 

 

Councillor Johnson

Councillor Cronin

Councillor Stephen

Councillor Allcott

Councillor Mrs Lucy Hodgson

Councillor Squires

 

 

Councillor Stafford

Councillor Stalker

 

 

Councillor Griffiths (Vice-Chair)

Councillor Udall (Chair)

 

 

AUDIT & GOVERNANCE – MEMBERSHIP OF 8

 

 

Councillor Alan Amos (Chair)

Councillor Agar

Councillor Laurenson

 

Councillor Hassan

Councillor Barnes (Vice-Chair)

 

 

Councillor Stephen Hodgson

Councillor Udall

 

 

Councillor Roberts

 

 

 

STANDARDS – MEMBERSHIP OF 6 (plus up to 3 Co-opted Members and 4 Parish Council Representatives,2 from each Parish Council)

 

Councillor Mitchell

Councillor Hodges

 

 

Councillor Roberts (Vice-Chair)

Councillor Lamb (Chair)

 

 

Councillor Stanley

Councillor Barnes

 

 

Independent Members

 

Mr Ray Needham

 

Parish Council Representatives

 

St. Peter the Great Parish         -        Mr Roger Knight

St. Peter the Great Parish                   -        Mr Alan Tidy

Warndon Parish                        -        Mr Dave Carney

Warndon Parish                        -        Mrs Dawn Merriman

 

 

Other Bodies

 

CONSERVATIVE

LABOUR

GREEN

LIBERAL DEMOCRAT

JOINT MUSEUMS COMMITTEE – MEMBERSHIP OF 2

 

 

Councillor Johnson

Councillor Gregson

 

 

WORCESTERSHIRE REGULATORY SERVICES BOARD – MEMBERSHIP OF 2

 

 

CONSERVATIVE

LABOUR

GREEN

LIBERAL DEMOCRAT

Councillor Johnson

Councillor Squires

 

 

JOINT CONSULTATIVE & SAFETY COMMITTEE – MEMBERSHIP OF 4

 

 

CONSERVATIVE

LABOUR

GREEN

LIBERAL DEMOCRAT

Councillor Mrs Lucy Hodgson

Councillor Bayliss

Councillor Gregson

Councillor Squires

 

 

 

 

Outside Bodies Supported by Worcester City Council

 

Conservation Advisory Panel                                                                  

CONSERVATIVE

LABOUR

GREEN

LIBERAL DEMOCRAT

Councillor Bill Amos

Councillor Mrs Lucy Hodgson

Councillor Gregson

 

 

 

Cemeteries and Crematorium Forum                                           

CONSERVATIVE

LABOUR

GREEN

LIBERAL DEMOCRAT

Councillor Alan Amos

Councillor Stalker