Agenda and minutes

Venue: Guildhall

Contact: Committee Administration 01905 722006, 722005, 722085 

Items
No. Item

1.

Appointment of Substitutes

Minutes:

None.

2.

Declarations of Interest

To receive any declarations of interest.

Minutes:

None.

3.

Public Participation

Up to a total of fifteen minutes can be allowed, each speaker being allocated a maximum of five minutes, for members of the public to present a petition, ask a question, or comment on any matter on the Agenda or within the remit of the Committee.

Minutes:

None.

4.

Minutes pdf icon PDF 42 KB

Of the meeting held on 13th March 2017 to be approved and signed.

Minutes:

RESOLVED: That the minutes of the meeting held on 13th March 2017 be approved as a correct record and signed by the Chairman.

5.

Terms of Reference and Work Programme pdf icon PDF 83 KB

That the Committee notes the content of this report.

Minutes:

The Committee noted its roles and responsibilities and considered an indicative work programme for the forthcoming year.

 

The Chairman made reference to guidance for Members on issues relating to outside bodies, which had been raised at the last meeting. This was scheduled for the November meeting. She also raised receiving and handling confidential information, which was another matter that she felt would merit some guidance.  It was hoped that this could be considered either in November or at the March 2018 meeting.

 

Other Committee Members supported the Chairman’s proposals.

 

RESOLVED: That the Committee note the report.

6.

Annual Report of the Standards Committee 2016/17 pdf icon PDF 83 KB

That the Committee consider the draft Annual Report of the Standards Committee for the Municipal Year 2016/17.

Additional documents:

Minutes:

The Committee considered the draft Annual Report of the Standards Committee for the Municipal Year 2016/17.  The Committee welcomed the Report, which would be referred to the Council meeting on 27th July 2017.

 

Reference was made to the guidance on the use of social media in meetings by Members, which had been prepared last year. A question was raised about the position with regard to filming and recording of meetings. The Monitoring Officer advised that members of the public and press are permitted to film, photograph or make an audio recording. Information about this was provided on the agenda front pages.  The Council did not webcast or record meetings. This issue did not fall within this Committee’s remit, but could be raised with Group Leaders as part of a wider piece of work on the use of new technology by Members.

 

RESOLVED: That the Committee approve the draft Annual Report for the Municipal Year 2016/17.

7.

Complaints Made Under the Members' Code of Conduct pdf icon PDF 80 KB

That the Committee note the contents of the report.

Minutes:

The Committee were advised that, since the last meeting, 2 complaints have been considered.  The Monitoring Officer and the Independent Person found that there was no further action to take in respect of one of the complaints. The second complaint was resolved informally through mediation facilitated by the Monitoring Officer.

 

RESOLVED: That the Committee note the report.

8.

Reports of the Local Government Ombudsman pdf icon PDF 82 KB

That the Committee note any complaints which have received a report, an upheld decision or where maladministration has been identified by the Local Government Ombudsman.

Minutes:

The Committee were advised that, to date for the year commencing 1st April 2017, there had been no reports or upheld decision received or incidents of maladministration identified by the Ombudsman to report to the Committee.  The Ombudsman’s Annual Review Letter would be reported to the next meeting of the Committee in November 2017.

 

RESOLVED: That the Committee note the report.

9.

Registers of Members' and Officers' Gifts and Hospitality and Register of Interests

To review the registers of Members’ and Officers’ gifts and hospitality and register of interests. The registers will be available for inspection from 6.30p.m. onwards, so that Members can have the opportunity to review them either before or at the meeting.

Minutes:

The Committee were given the opportunity to review the registers of Members’ and Officers’ gifts and hospitality and register of interests.

10.

Any Other Business

Which in the opinion of the Chairman is of sufficient urgency as to warrant consideration.

Minutes:

None.