Agenda and minutes

Venue: Guildhall

Contact: Julian Pugh Tel: 01905 722006 

Items
No. Item

1.

Declarations of Interest

To receive any declarations of interest.

Minutes:

None.

2.

Public Participation

Up to a total of fifteen minutes can be allowed, each speaker being allocated a maximum of five minutes, for members of the public to present a petition, ask a question, or comment on any matter on the Agenda or within the remit of the Committee.

Minutes:

None.

3.

Minutes pdf icon PDF 44 KB

Of the meeting held on 21st March 2016 to be approved and signed.

Minutes:

RESOLVED: That the minutes of the meeting held on 21st March 2016 be approved as a correct record and signed by the Chairman.

4.

Annual Report of the Standards Committee 2015/16 pdf icon PDF 84 KB

That the Committee consider the draft Annual Report of the Standards Committee for the Municipal Year 2015/16.

Additional documents:

Minutes:

The Committee considered the draft Annual Report of the Standards Committee for the Municipal Year 2015/16.

 

The Committee welcomed the Report and the Chairman thanked Councillor Mackay for his work in that capacity over the previous 12 months.

 

Reference was made to the Committee’s role in advising and  training.  It was agreed that it was timely to arrange training on standards matters for all City Councillors and Parish Council representatives.  The Monitoring Officer stated that he would take this forward and look to arrange for training to be provided prior to the Committee’s next meeting in November.

 

The Annual Report would be reported to the full Council meeting on 29th September 2016 for information. 

 

RESOLVED: That the Committee approve the draft Annual Report for the Municipal Year 2015/16.

5.

Guidance on the Use of Electronic and Social Media in Meetings pdf icon PDF 86 KB

That the Committee approve the guidance on the use of electronic and social media in meetings as set out in Appendix 1 of this report.

Additional documents:

Minutes:

Following the discussion at the meeting on 21st March 2016, the Committee considered guidance prepared by the Monitoring Officer on the use of social media by Members in meetings.

 

The Monitoring Officer explained that the purpose of the guidance was to highlight the relevant provisions in the Council’s Constitution and to provide some practical guidance on the use of social media and other electronic devices.

 

Members of the Committee welcomed the guidance.  In the ensuing discussion, reference was made to the taking of photographs in meetings, both by Members and the public.  The Monitoring Officer explained that the Council supported filming, recording and taking photographs at meetings that were open to the public and he could amend the document to include some guidance on this issue.

 

It was noted that the inappropriate use of electronic and social media was potentially a breach of the Members’ Code of Conduct and the Committee agreed that the guidance should be circulated to all Members of the Council, co-opted members and parish councillors.

 

RESOLVED: That the Committee approve the guidance on the use of electronic and social media in meetings as set out in Appendix 1 of the report, subject to amendment by the Monitoring Officer to include guidance on taking photographs.

6.

Reports of the Local Government Ombudsman pdf icon PDF 83 KB

That the Committee note any complaints which have received a report, an upheld decision or where maladministration has been identified by the Local Government Ombudsman.

Minutes:

The Monitoring officer reported that, to date for the year commencing 1st April 2016, there had been no reports or upheld decision received or incidents of maladministration identified by the Ombudsman to report to the Committee.

 

RESOLVED: That the Committee note the report.

7.

Complaints Made Under the Members' Code of Conduct pdf icon PDF 80 KB

That the Committee note the contents of the report.

Minutes:

The Committee were advised that, since the last meeting, no complaints had been received.

 

RESOLVED: That the Committee note the report.

8.

Registers of Members' and Officers' Gifts and Hospitality and Register of Interests

To review the registers of Members’ and Officers’ gifts and hospitality and register of interests. The registers will be available for inspection from 6.30p.m. onwards, so that Members can have the opportunity to review them either before or at the meeting.

Minutes:

The Committee were given the opportunity to review the registers of Members’ and Officers’ gifts and hospitality and register of interests.

9.

Any Other Business

Which in the opinion of the Chairman is of sufficient urgency as to warrant consideration.

Minutes:

Mrs Davenport informed the Committee that she was tendering her resignation from her role as an Independent Co-opted member of the Committee. The Chairman expressed her sadness at the decision and on behalf of all Committee Members thanked Mrs Davenport for her valuable work over the years, many of which had been spent as Chairman.

10.

Item Involving the Disclosure of Exempt Information

The Committee is invited to pass the following resolution:-

 

That under Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of information as defined in Schedule 12A of the said Act.

Minutes:

RESOLVED: That under Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of information as defined in Schedule 12A of the said Act.

11.

Minutes (Exempt Items)

Of the meeting held on 21st March 2016 to be approved and signed

Minutes:

RESOLVED: That the minutes (Exempt items) of the meeting held on 21st March 2016 be approved as a correct record and signed by the Chairman.