Agenda and minutes

To receive any declarations of interest.

None.

of the meeting held on 29^th September 2022 to be approved and signed.

RESOLVED: That the minutes of the meeting held on 29^th September 2022 be approved as a correct record and signed by the Chair.

That the minutes of the Conservation Advisory Panel be received.

RESOLVED: That the minutes of the Conservation Advisory Panel be received.

Such inspections of current application sites as may have been recommended by Officers and as may be approved by the Committee.

Members of the Committee should inform the Development Services Manager of any requests for site visits by 5.00 p.m. on the Tuesday immediately prior to the meeting (18^th October 2022) and reasons for the request.

Site visits will be conducted in accordance with the procedure attached which forms part of the Council’s Good Practice Protocol for Members and Officers dealing with Planning Matters.

There were no site visits.

Up to a total of fifteen minutes can be allowed, each speaker being allocated a maximum of five minutes, for members of the public to present a petition, ask a question or comment on any matter on the Agenda or within the remit of the Committee in accordance with Committee Procedure Rule 10.

None.

Members of the public will be allowed to address the Committee in respect of applications to be considered by the Committee in accordance with Committee Procedure Rule 11. Members of the public will address the Committee during the Committee’s consideration of the respective item.

None.

The Corporate Director - Planning and Governance recommends that Planning Committee grants planning permission, subject to the conditions set out in section 9 of the report and the grant of a satisfactory Listed Building Consent.

Introduction

The Committee considered an application for the proposed change of use from C3 residential to C1 hotel/guest house use at Pitmaston House, Malvern Road.

Reason Why Being Considered by Planning Committee

The application had been referred to Planning Committee at the request of Councillor Amos.

Report/Background/Late Papers

The report set out the background to the proposal, the site and surrounding are, the site itself, relevant policies, planning history and representations and consultations where applicable.

The Committee’s attention was drawn to the late papers which related to the following:

·        The amendment of condition 2 following the submission of revised floor plans;

·        Amendment to the Officer recommendation following the associated withdrawal of application 22/00586/LB; and

·        Comments received from Councillor Amos, local ward Member, who was unable to attend the meeting.

Officer Presentation

Then information was presented as set out by the Corporate Director – Planning and Governance, in conjunction with a powerpoint presentation for the item.

Public Representations

There had been no one registered to speak on the application.

Key Points of Debate

·        In response to a question as to why the Listed Building application had been withdrawn from the agenda, the Development Management Service Manager confirmed that the Listed Building consent is only required for alterations to the building, as this application was purely for change of use, Listed Building consent was not required at this time.

·        Members commented that the access road is shared with the school and the restriction on the hours of deliveries was questioned.  The Planning Officer identified that condition 7 identifies some restrictions namely no deliveries outside 9.00am and 5.00pm, Monday to Saturday.  Although acknowledging this, it was pointed out that there would be lunchtime and part-time staff to consider.

·        Although the access referred to is not the main access for teachers and pupils, the Development Management Service Manager suggested that if Members agreed delegated authority could be given to the Chair and Vice Chair to double check whether the condition is accurate in terms of this access point, and if it is an issue the hours could be amended.  This was agreed by Committee Members.

·        The hours of use of the terrace and pool as raised by the local Ward Member, were of concern to residents and also referred to by Members, considering the previous history of the site.  The Development Management Service Manager in response stated that the proposal is for a hotel which will be staffed 24 hours and that conditions 10, 11 and 12 require the submission of a noise management plan for the site which will be monitored and investigated if need be.

·        In referring to conditions 11 and 12 relating to the outside terrace area hours of use and no music  to be played, it was considered by Members that the applicant may wish to change this particularly in the summer weather.  The Development Management Service Manager in response stated that the agent for the applicant has been cognisant of what the committee and neighbours have said previously and  ...  view the full minutes text for item 62.

The Corporate Director - Planning and Governance recommends that the Planning Committee grants Listed Building Consent, subject to the conditions set out in section 9 of the report and the grant of a satisfactory planning permission.

The application was not considered by Planning Committee as it had been withdrawn by the agent (see previous minute).

To agree arrangements for the annual site inspection of a sample of implemented planning decisions for all Councillors.

The Committee received a report to agree the arrangements for the annual site inspection of a sample of implemented planning decisions for all Councillors.

Section 13 of the ‘Good Practice Protocol for Councillors and Employees Dealing with Planning Matters’ (Part 12 of the Council’s Constitution) recommends that Councillors visit a sample of sites where planning permissions have been implemented in order to assess the quality of those decisions and outcomes on the ground.  Whilst this should be done annually, this has not been possible over the last few years.

Previously organised site visits have focused on a cross-section of development types. All Councillors will be encouraged to take this opportunity to view the selection of implemented developments across the City.

The recommended sites visits by officers were highlighted at paragraph 3.1 of the report and it was proposed that a maximum of six sites would be visited to make the inspections manageable on the day.  Members were encouraged to suggest other sites for inclusion and to let the Head of Planning know by Friday 28^th October.

Committee Members were informed that the suggested date and time for the site visits was Thursday 8^th December 2022 commencing at 10.00am, subject to the availability of transport and the availability of Members.

RESOLVED: That the Committee agree the recommended site visits and to the suggested date and time of Thursday 8^th December 2022 commencing at 10.00am.

Which in the opinion of the Chair is of sufficient urgency as to warrant consideration.

None.