Agenda and minutes

Venue: Guildhall

Contact: Committee Administration 01905 722027, 722006, 722085 

Items
No. Item

28.

Appointment of Substitutes

To receive details of any Members appointed to attend the meeting instead of a Member of the Sub-Committee.

Minutes:

None.

29.

Declarations of Interest

To receive any declarations of interest.

Minutes:

None.

30.

Public Participation

Up to a total of fifteen minutes can be allowed, each speaker being allocated a maximum of five minutes, for members of the public to present a petition, ask a question or comment on any matter on the Agenda or within the remit of the Sub-Committee.

Minutes:

None.

31.

Minutes pdf icon PDF 55 KB

Of the meeting held on 15th October 2019 to be approved and signed.

Minutes:

RESOLVED: That the minutes of the meeting held on 15th October 2019 be approved as a correct record and signed by the Chairman.

32.

Quarter 2 Performance Report for 2019/20 pdf icon PDF 81 KB

That the Income Generation Sub-Committee notes the Council’s Quarter 2 performance for 2019/20.

Additional documents:

Minutes:

The Sub-Committee considered a report on the Council’s Quarter 2 performance for 2019/20. The Head of Finance presented the report and responded to questions from Sub-Committee Members on detailed aspects of the report.

 

In the ensuing discussion, the following main points were made:

 

·           Officers explained that most of the graphs had been extended to include Quarter 3 performance information. Officers acknowledged that meeting dates for this Sub-Committee do not currently align with the quarterly performance reports and this will be addressed when preparing the 2020/21 meetings calendar.

 

·           Bereavement Services income continues to run below target. It is acknowledged that the Council’s share of the local market has fallen and Officers are currently developing a new income and efficiency plan for the service alongside trying to establish the current and forecasted level of demand for the service so that future budgets can be set more accurately. Officers will look at whether future performance reports can show yearly income to date.

 

·           Following the issues raised around safety concerns for the public having access to the river, the decision has been taken not to proceed with the project for riverside moorings and boats on the river. The budget set aside for this project will be re-purposed with the focus being in river safety improvements.

 

·           Garden waste bins are recovered if customers cancel their service. Officers will check to establish whether there any cases of cancelled bins still being collected.

 

·           With reference to Riverside Park Improvements, it was suggested that there may be an opportunity for local schools to be involved in bat surveys. This will be relayed back to the relevant officers.

 

RESOLVED: That the Sub-Committee note the Council’s Quarter 2 performance for 2019/20.

33.

Fees and Charges 2020/21 pdf icon PDF 156 KB

That the Sub-Committee review the proposed schedule of Fees and Charges for 2020/21 and recommend its approval to the Policy and Resources Committee on 4 February 2020 for ultimate approval by Full Council on 18th February 2020.

Additional documents:

Minutes:

The Sub-Committee considered a report on the proposed schedule of Fees and Charges for 2020/21. The Head of Finance presented the report and summarised the main points. The proposed Fees and Charges for Building Control were shown in a confidential Appendix. Trade Waste charges were outstanding pending the publication of the new cost of waste disposal which was expected in January. It should be available for the final report to Policy and Resources Committee in February.

 

In the ensuing discussion, the following main points were made:

 

·           It was highlighted that many Fees and Charges, most notably for car parking and garden waste collection, are being maintained at the same level as 2019/20. Overall, there is no “hike” and any proposed increases are generally in line with inflation.

 

·           There are  several revenue streams with fees that are statutory and are therefore nil increases, for example planning applications and gaming licences. In response to a query, Officers will clarify the position on gaming licence fees.

 

RESOLVED: That the Sub-Committee recommend the proposed schedule of Fees and Charges for 2020/21 for approval to the Policy and Resources Committee on 4th February 2020 and Full Council on 18th February 2020.

34.

Update on Small Projects Fund pdf icon PDF 81 KB

1.     To note the progress made in the various small projects that were approved in 2017; and

 

2.     To approve the transfer of the £17,777 reserves, remaining on the completed projects, to the City Plan Fund.

Additional documents:

Minutes:

The Committee considered an update on progress with small projects that were agreed by this Sub-Committee on 11th July 2017. The Head of Finance presented the report and explained that the following projects had been completed and had a balance of the reserve remaining that is no longer required:

 

·           New commercial riverside opportunities - £2,737

·           Solar feasibility - £10,000

 

The Corporate Director – Finance and Resources explained that, subsequent to the preparation of the report, other sums had been identified as no longer being required:

 

·           In respect of the City app, not all of the amount allocated is for the City wifi project is needed and £10,000 can be released.

·        Outdoor information boards are being funded by third party and the £10,000 allocation can be returned to the City Plan.

 

Furthermore, the following projects still require funds:

 

·           Some of the original budget for the City wifi is still needed and it was proposed to allocate £5,000 from the City app project.

·           The Arts Strategy allocation is still needed to develop a strategy and £5,040 should be put back.

 

In conclusion this left a total of £37,737 to be returned to the City Plan Fund.

 

In the ensuing discussion, the following main points were made:

 

·           It was clarified that the Disabled Go City Guide had received cross-party support from Members.

 

·           Reference was made to the City wifi project and the delay in delivery. Officers acknowledged that Members’ expectations had not been met to date and assured Members that the City wifi scheme will be implemented later this year. In response to a query, Officers will clarify whether the wifi scheme includes an app and whether it can be used to promote Council business and events.

 

RESOLVED: That the Sub-Committee agree to:

 

1.  note the progress made in the various small projects that were approved in 2017; and

 

2.  approve the transfer of the £37,737 reserves, remaining on the completed projects, to the City Plan Fund.

35.

Income Generation Strategy pdf icon PDF 93 KB

That the Sub-Committee adopt the revised Income Generation Strategy as the framework for delivering against approved income generation targets in the Medium Term Financial Plan.

Additional documents:

Minutes:

The Sub-Committee considered a revised Income Generation Strategy for 2020/21 - 2022/23. The Corporate Director – Finance and Resources presented the proposed new Strategy and explained that it takes into account progress since the first iteration, published in October 2018, and sets new targets for income generation in the light of progress to date. The Strategy also recognised the transition from the Transformation Programme to a new Income and Efficiency Plan which needs to address an emerging budget gap of up to £1.2m over the life of the Medium Term Financial Plan. The strategic principles set out in the Strategy were highlighted and summarised.

 

In the ensuing discussion, Officers advised that the Strategy makes reference to identifying the costs of undertaking an income-generating activity so that the extent of any recovery against overheads can be determined more precisely.

 

The Chairman expressed the view that, going forward, this Sub-Committee’s focus should be on identifying new initiatives rather than the Council’s existing products and income streams.

 

Sub-Committee Members expressed support for the revised Strategy.

 

RESOLVED: That the Sub-Committee adopt the revised Income Generation Strategy as the framework for delivering against approved income generation targets in the Medium Term Financial Plan.

36.

Any Other Business

Which in the opinion of the Chairman is of sufficient urgency as to warrant consideration.

Minutes:

The Sub-Committee considered two proposals for new income generation initiatives that had been proposed by a Councillor. The Chairman agreed that these could be considered as any other business in order to establish whether there was support from other Sub-Committee Members for exploring the proposals in more detail. They were commercially sensitive and were therefore considered in the exempt part of the agenda.

 

The Sub-Committee agreed to request Officers to consider the two proposals and prepare a report to be submitted to March meeting.

37.

Items Involving the Disclosure of Exempt Information

RESOLVED: That under Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of information as defined in Schedule 12A of the said Act.

Minutes:

RESOLVED: That under Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of information as defined in Schedule 12A of the said Act.

 

38.

Minutes (Exempt Items)

Of the meeting held on 15th October 2019 to be approved and signed.

Minutes:

RESOLVED: That the minutes (exempt items) of the meeting held on 15th October 2019 be approved as a correct record and signed by the Chairman.

39.

Fees and Charges 2020/21

To consider the proposed Fees and Charges for Trade Waste and Building Control.

Minutes:

The Sub-Committee recommended the proposed Fees and Charges for Building Control for approval. It was noted that Trade Waste Fees and Charges had yet to be finalised.