Agenda and minutes

Venue: Guildhall

Contact: Committee Administration 01905 722027, 722006, 722085 

Items
No. Item

40.

Appointment of Substitutes

To receive details of any Members appointed to attend the meeting instead of a Member of the Sub-Committee.

Minutes:

Councillor B. Amos for Councillor Bayliss.

41.

Declarations of Interest

To receive any declarations of interest.

Minutes:

Councillor Mitchell declared an interest in respect of minute 44 (Tennis in Parks Project – Fencing at Gheluvelt Park) as a member of Boughton Park Lawn Tennis Club.

42.

Public Participation

Up to a total of fifteen minutes can be allowed, each speaker being allocated a maximum of five minutes, for members of the public to present a petition, ask a question or comment on any matter on the Agenda or within the remit of the Sub-Committee.

Minutes:

None.

43.

Minutes pdf icon PDF 59 KB

Of the meeting held on 14th January 2020 to be approved and signed.

Minutes:

RESOLVED: That the minutes of the meeting held on 14th January 2020 be approved as a correct record and signed by the Chairman.

44.

Tennis in Parks Project - Fencing at Gheluvelt Park pdf icon PDF 325 KB

That the Sub-Committee:

 

1.     Note the contents of the report; and

 

2.     Approve the allocation of £19,000 from the Income Generation Fund in order to carry out improvement works at Gheluvelt Tennis Courts not identified as part of the original LTA Tennis Project.

Minutes:

The Committee considered a report on the improvement works at Gheluvelt Park Tennis Courts. The Community Engagement Team Manager presented the report and highlighted the main points. In summary, he explained that a number of issues had been identified with regard to the original fencing to the courts at Gheluvelt Park. These related to surface finish, public perception and susceptibility to vandalism.

 

Having taken into account the points raised, Officers recommended replacing the existing tennis court fence at Gheluvelt Park with new 3.0m high 50x50mm green roll welded mesh on steel posts and to replace the edging boards. The report sought approval for an additional £19k to cover the cost of these works from the income generation fund. 

 

Officers responded to questions from Sub-Committee Members. It was clarified that it was not considered prudent to offset the cost of the fence by utilising the forecasted contract underspend of £9k, due to the need to retain a level of contingency in the budget for the project.

 

Sub-Committee Members expressed support for the proposal.

 

RESOLVED: That the Sub-Committee:

 

1.    note the contents of the report; and

 

2.    approve the allocation of £19,000 from the Income Generation Fund in order to carry out improvement works at Gheluvelt Tennis Courts not identified as part of the original LTA Tennis Project.

45.

Quarter 3 Performance Report for 2019/20 pdf icon PDF 81 KB

That the Income Generation Sub-Committee notes the Council’s Quarter 3 performance for 2019/20.

Additional documents:

Minutes:

The Sub-Committee considered the Quarter 3 performance report for the Income Generation Sub-Committee. The Corporate Director – Finance and Resources presented the report and responded to questions from Sub-Committee Members on detailed aspects.

 

With reference to the garden waste issue raised at the last meeting, Officers had undertaken a reconciliation exercise and there were very few anomalies. Potential solutions will be explored to ensure that bins which have been cancelled are recovered.

 

RESOLVED: That the Sub-Committee note the Council’s Quarter 3 performance for 2019/20.

46.

Proposed Sub-Committee Performance Scorecard for 2020/21 pdf icon PDF 87 KB

That the Income Generation Sub-Committee consider the proposed content of the Income Generation Performance Scorecard for 2020/21.

Additional documents:

Minutes:

The Sub-Committee considered the proposed content of the Income Generation Performance Scorecard for 2020/21. The Corporate Director – Finance and Resources presented the report and summarised the main points. In summary, the suite of priority projects and KPIs remained largely the same with the exception of the removal of completed projects. Proposed KPI targets had been developed based the 2020/21 budgets including a principle of performance improvement where this is realistic.

 

In the ensuing discussion, Members discussed the Council website and asked Officers to explore how it can be better used it to promote events and activities which generate income.

 

RESOLVED: That the Sub-Committee agree the proposed content of the Income Generation Performance Scorecard for 2020/21.

47.

Any Other Business

Which in the opinion of the Chairman is of sufficient urgency as to warrant consideration.

Minutes:

None.

48.

Items Involving the Disclosure of Exempt Information

The Sub-Committee are invited to pass the following resolution:

 

That under Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of information as defined in Schedule 12A of the said Act.

Minutes:

RESOLVED: That under Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of information as defined in Schedule 12A of the said Act.

49.

Minutes (Exempt Items)

Of the meeting held on 14th January 2020 to be approved and signed.

Minutes:

RESOLVED: That the minutes of the meeting held on 14th January 2020 be approved as a correct record and signed by the Chairman.

50.

Income Generation Proposal

To delegate responsibility to the Corporate Director, Finance and Resources to explore options for the Council’s potential engagement in the development of a property.

Minutes:

The Sub-Committee considered a report from the Corporate Director – Finance and Resources regarding  the potential development of a property. The Sub-Committee agreed to delegate responsibility to the Corporate Director to explore the options in further detail.