Appointment of Substitutes
To receive details of any Members appointed to
attend the meeting instead of a Member of the Committee.
Declarations of Interest
To receive any declarations of interest.
Up to a total of fifteen
minutes can be allowed, each speaker being allocated a maximum of
five minutes, for members of the public to present a petition, ask
a question or comment on any item on the Agenda or within the remit
of the Committee.
Minutes PDF 126 KB
Of the meeting held on
18TH November 2021 to be approved and signed.
RESOLVED: That the minutes of the meeting
held on 19th November 2021 be approved as a correct
record and signed by the Chair.
Quarter 3 Performance Report 2021-22 PDF 269 KB
Joint Committee note the performance information
provided relating to the
3rd quarter of 2021-22.
The Joint Committee
received a report on the performance for the 3rd Quarter
The Museums Manager
highlighted the key points for each of the Museums, appendix 1
attached to the report identified the performance
comparisons. In addition the assessment
marks from Visit England’s ‘mystery shopper’
which was undertaken in Quarter 3, were included in the
Members noted the progress against targets in Quarter 3, attached
as appendix 2 to the report. The
Museums Manager highlighted the Kurt Jackson exhibition which was
very successful, which attracting visitors from a wide area.
In response to a question on the funding elements of
the project the Museums Manager stated that the Museums Service was
not like other services of the Council, the key difference is the
ability to keep a surplus of 5% of a deficit of 5% which keeps them
on track and accountable. The Members
Workshop held in January was referred to and the need to focus on
strategic planning, which will be the task over the coming
RESOLVED: That the Joint Committee note the performance information
for Quarter 3 2021-22.
Quarter 3 Finance Report 2021-22 PDF 243 KB
That the Joint Committee
reviews the financial monitoring details including budget variances
for the 3rd quarter ended 31 December 2021.
The Joint Committee
received the financial monitoring details, including budget
variances for the 3rd Quarter ending 31st
December 2021. The report provided
information on the position at Quarter 3, an explanation of main
variances and reserves.
The Head of Finance
presented the report and informed Joint Committee Members that the
forecast year end position for the city hosted teams at Quarter 3
is a surplus of £30,728, table 2 in the report refers.
Members noted that the financial position was better than they
thought it would be and in response the Head of Finance stated that
this was down to the Museums Team good management of the
RESOLVED: That the Joint Committee note the financial monitoring
details, including budget variances for the 3rd Quarter ended
31st December 2021.
Museums Worcestershire Service Plan 2022-23 PDF 242 KB
That the Joint
Committee approve the service work plan for 2022-23.
Joint Committee considered a report ion the Museums Worcestershire
Service Plan for 2022-23.
Joint Museums Committee is required to approve an annual service
work plan under the terms of the Museums Agreement. The plan provides a detailed work programme for
the forthcoming financial year based on the overall direction and
strategic objectives within the strategic plan agreed in June 2019,
there were highlighted in paragraph 2.2 of the report. The proposed 2022-23 Service Plan is attached as
Appendix 1 to the report.
Museums Manager, in presenting the report, drew the
Committee’s attention to each of the 5 strategic aims
outlined in the plan and responded to questions from Joint
RESOLVED: That the Joint Committee approve the
service work plan for 2022-23.
Joint Museums Committee Work Programme PDF 197 KB
That the Joint Committee:
note the schedule for rotation of Chair and Vice
Chair responsibilities between the two authorities;
note its future work programme, and consider whether
there are any matters it would wish to be incorporated.
The Joint Committee
considered its future work programme.
The Museums Manager,
in presenting the report, highlighted the current terms of
reference for the Joint Museums Committee which sets out that the
Chair and Vice Chair roles are appointed annually by the Committee
at their June meeting. The roles of the
Chair and Vice Chair are alternated between members representing
different Member authorities, therefore at their meeting in June
the Committee should appoint a County Council member as Chair and a
Worcester City Council member as Vice Chair.
Worcestershire Strategic Plan 2019-2024 was adopted in June 20219
and reviewed at the Committee’s workshop in January
2022. The discussion concluded that the
strategic objectives did not require revision and gave direction
towards the work plan priorities for 2022-23, 2023-2024
The Museums Manager
referred Joint Committee Members to the Worcestershire Soldier
gallery redesign and establishment at The Commandery, which was
scheduled for the June meeting. She explained the current
agreements that were in place would come to an end in a couple of
years and they would be subject to a period of
negotiation. The Museums Manager
responded to points of clarification to Joint Committee
There were no
additional items added to the work programme.
RESOLVED: That the Joint Committee note the schedule for rotation
of Chair and Vice Chair responsibilities between the two
authorities and note the Joint
Committee work programme.
Any Other Business
Which in the opinion of the Chair is of
sufficient urgency as to warrant consideration.
Item Involving the Disclosure of Exempt Information
The Committee are invited to pass the following
That under Section 100A(4) of the Local Government Act
1972, the press and public be excluded from the meeting for the
following item of business on the grounds that they involve the
likely disclosure of information as defined in Schedule 12A of the
RESOLVED: That under
Section 100A(4), the press and public be excluded from the meeting for the following items of business on
the grounds that it involves the likely disclosure of information
defined I Schedule 12A of the said Act.
Of the meeting held on 19th November 2021 to be
approved and signed.
RESOLVED: That the minutes (exempt items)
of the meeting held on 19th November 2021 be approved as
a correct record and signed by the Chair.