Agenda and minutes

Venue: Guildhall

Contact: Democratic and Electoral Services Manager - Claire Chaplin Tel: 01905 722005 

Items
No. Item

63.

Declarations of Interest

To receive any declarations of interest.

Minutes:

None.

64.

Public Participation

Up to a total of fifteen minutes can be allowed, with each speaker being allocated a maximum of five minutes, for members of the public to present a petition, ask a question or comment on any matter on the Agenda or within the remit of the Committee.

Minutes:

None.

65.

Minutes pdf icon PDF 104 KB

Of the meeting held on 25th October 2016 to be agreed and signed by the Chairman.

Minutes:

RESOLVED: That the minutes of the meeting held on 25th October 2016 be approved as a correct record and signed by the Chairman.

66.

Draft Medium Term Plan 2017-2022 and Draft Budget and Council Tax 2017/18 pdf icon PDF 287 KB

Report to follow.

Additional documents:

Minutes:

The Cabinet considered a report on the Medium Term Financial Plan (MTFP) 2017-2022 and the Draft Budget and Council Tax 2017/18. The Leader of the Council introduced the report and the Portfolio Holder for Performance and Resources summarised the main headlines. Reference was made to the change in approach taken by the administration this year in formulating the budget proposals.

 

In summary, the proposals would achieve a balanced budget for 2017/18 and for the following two years, dependent upon delivery of the transformation and efficiency plan.  The preparation of a five-year MTFP was based on a number of working assumptions and the MTFP would be reviewed and updated on a continual basis.

 

The proposals would be taken forward through Performance Management and Budget Scrutiny Committee prior to Cabinet and Full Council consideration and approval in February 2017.

 

Other Cabinet Members spoke in support of the proposals. Other Members present also commented.  In response to a question about the deadline for political groups and/or individual Members to identify any other savings opportunities, it was explained that this related to any high level proposals.  The Performance Management and Budget Scrutiny Committee could exploring specific aspects of the budget in more detail at their meetings in January. For clarity, the Leader proposed that the words “no later than 31 December 2016” be removed from recommendation 5.

 

RESOLVED: That the Cabinet:

1.    refer the Draft Medium Term Financial Plan 2017-2022, and the proposed Draft Budget & Council Tax for 2017/18, including the financial management priorities and key assumptions for the short term and medium term planning horizon to the Performance Management and Budget Scrutiny Committee for consideration at their meetings on 16th and 23 January 2017 (if required) and feedback to Cabinet on 14th February 2017;

2.    approve, in accordance with the Local Authorities (Calculation of Tax Base) Regulations 1992, the Local Authorities (Calculation of Council Tax Base) (Amendment) (England) Regulations 2003 and the Local Authorities (Calculation of Council Tax Base) Regulations 2012, that the Council Tax Base calculation for the year 2017/18 will be 31,141 for Worcester City Council, including 3,934 for Warndon Parish Council and 2,175 for St Peter’s Parish Council (as detailed in Appendix 5);

3.    note that, other than a change to minimum revenue provision (see (iii) below), there have been no changes to the medium-term Treasury Management Policy, Treasury Management Procedure Notes, Treasury Management Disaster Recovery Plan or the operational Treasury Management  Practices and recommend to Council that:-

(i)      The Treasury Management Strategy at Appendix 5 be approved  including the prudential indicators set out in 5.5 of the Strategy;

 

(ii)  The borrowing limit be approved at:-

 

 

Capital Financing Requirement

Operational Borrowing Boundary (not expected to be exceeded)

Authorised Limit (prohibited to exceed)

2017/18   

£11.9m

£17.8m

£23.7m

2018/19

£11.6m

£17.3m

£23.1m

2019/20

£11.3m

£16.9m

£22.6m

2020/21

£11.2m

£16.8m

£22.4m

2021/22

£11.9m

£17.9m

£23.9m

(iii) The Minimum Revenue Provision statement be approved as follows:-

a)    For capital expenditure incurred before 1 April 2008 the MRP policy will be a straight line  ...  view the full minutes text for item 66.

67.

Sansome Walk Swimming Pool and Leisure Centre - Key Decision pdf icon PDF 92 KB

THE CABINET MEMBER FOR PERFORMANCE AND RESOURCES, COUNCILLOR JOY SQUIRES, RECOMMENDS:

 

1.    To approve the demolition of Sansome Walk Swimming Pool and Leisure Centre;

 

2.  To delegate to the S.151 Officer in consultation with the Cabinet Member for Performance and Resources authority to approve financing for the demolition works, to include site security, ground condition surveys and applications for all relevant planning and environmental consents; and

 

3.    To ask officers to prepare an options appraisal for the development of the site, particularly housing, for which the site is allocated in the South Worcestershire Development Plan (SWDP), and to report back their findings to a subsequent meeting of the Cabinet.

Additional documents:

Minutes:

The Leader of the Council stated that he understood this report had been called in by the requisite number of Members for pre-decision scrutiny.  The item was therefore deferred and would be considered by the Scrutiny Committee at its meeting on 4th January 2017.

 

In response to a question for clarification, the Cabinet were advised that appropriate steps would be taken to secure the site following the closure of the facility.

68.

Worcester City Housing Assistance Policy 2017 - Key Decision pdf icon PDF 130 KB

THE CABINET MEMBER FOR HOUSING AND HERITAGE, COUNCILLOR ROGER BERRY, RECOMMENDS:

 

To approve the changes to the Housing Assistance Policy 2017 (HAP), previously agreed in March 2015 to facilitate the better delivery of Government and local objectives within the private sector. The Policy will commence on the 1st January 2017.

Additional documents:

Minutes:

The Cabinet considered changes to the Policy that had been agreed in March 2015.  The Portfolio Holder for Housing and Heritage presented the report and summarised the main changes. 

 

Other Cabinet Members spoke in support of the proposals, which aimed to reduce bureaucracy, maximise flexibility within available funding streams and be more responsive to customer needs. 

 

Other Members present also commented.  In response, the Leader of the Council stated that he would ask Officers to consider the implications of the Armed Forces Community Covenant in applying the Policy.

 

RESOLVED: That the Cabinet approve the changes to the Housing Assistance Policy 2017 (HAP), previously agreed in March 2015 to facilitate the better delivery of Government and local objectives within the private sector. The Policy will commence on the 1st January 2017.

69.

Use of Service Improvement Reserve pdf icon PDF 156 KB

THE LEADER OF THE COUNCIL, COUNCILLOR ADRIAN GREGSON, RECOMMENDS:

 

1.    That Cabinet approve an additional budget of £25k to replace and refurbish Street Name Plates;

 

2.    That Cabinet allocate an additional one off budget of £80k for investment in the City’s CCTV infrastructure; and

 

3.    That Cabinet ask Scrutiny Committee to consider potential interventions and make recommendations for measures and investment to further mitigate adverse effects of Gulls in the City.

Minutes:

The Cabinet considered proposals for additional investment in Street Name Plate Renewal and Refurbishment, investment in CCTV infrastructure, and work to mitigate the effect of gulls in the City.  The Leader of the Council summarised the proposals, which had been developed in accordance with a notice of motion agreed by the Council at its meeting on 29th September 2016. 

 

Other Cabinet Members spoke in support of the proposals, which would be funded from the Service Improvement Reserve.

 

Other Members present commented and in response the Leader of the Council explained that no commitment to additional funding for Gulls was proposed at this stage as the case for additional expenditure should be clearer following scrutiny of the issue.

 

RESOLVED: That the Cabinet:

 

1.    approve an additional budget of £25k to replace and refurbish Street Name Plates;

 

2.    allocate an additional one off budget of £80k for investment in the City’s CCTV infrastructure; and

 

3.    ask Scrutiny Committee to consider potential interventions and make recommendations for measures and investment to further mitigate adverse effects of Gulls in the City.

70.

Quarter 2 Financial Monitoring Report - 2016/17 pdf icon PDF 103 KB

THE CABINET MEMBER FOR PERFORMANCE AND RESOURCES, COUNCILLOR JOY SQUIRES, RECOMMENDS:

 

1.    Cabinet are asked to note the attached financial monitoring report and variances highlighted for the second quarter ended 30th September 2016;

 

2.    Cabinet are asked to make any recommendations of action they wish to take as a result of that information; and

 

3.    Cabinet are asked to approve three write-offs for £91k (as highlighted in paragraph 9.3 of the attached report).

Additional documents:

Minutes:

The Cabinet considered the Quarter 2 Financial Monitoring report covering the period to 30th September 2016.  The Portfolio Holder for Performance and Resources presented the report and highlighted the main points. Other Cabinet Members and other Members present also commented.

 

The Performance Management and Budget Scrutiny Committee had considered the report at their meeting on 12th December 2016 and had made the following specific comments to Cabinet:

 

    The Committee noted the position on income and the forecast surplus.  The Committee suggested that more information on trends and benchmarking with other authorities would be useful in looking at income generation in the context of any budget proposals.

 

    The Committee recommended that the following issues be considered in developing next year’s budget proposals:

 

1.Introducing debit and credit card payment facilities at Council car parks.

2.Using developer contributions to cover the cost of providing wheelie bins at new developments.

3.Reducing or removing bereavement fees relating to children.

 

The Portfolio Holder stated that these points would be looked at in more detail. There were no recommendations of action that Cabinet wished to take as a result of that information.

 

RESOLVED: That the Cabinet:

 

1.    note the attached financial monitoring report and variances highlighted for the second quarter ended 30th September 2016; and

 

2.    approve three write-offs for £91k (as highlighted in paragraph 9.3 of the report).

71.

Quarter 2 Performance Report for 2016/17 pdf icon PDF 83 KB

THE CABINET MEMBER FOR PERFORMANCE AND RESOURCES, COUNCILLOR JOY SQUIRES, RECOMMENDS:

 

Cabinet are asked to note a summary by exception of the Council’s Quarter 2 performance for 2016/17, as set out in the attached report which was considered at Performance Management and Budget Scrutiny Committee on 12th December 2016.

Additional documents:

Minutes:

The Cabinet considered a summary by exception of performance for Quarter 2 (July - September 2016).  The Portfolio Holder for Performance and Resources presented the report and highlighted the main points.

 

The Performance Management and Budget Scrutiny Committee had considered the report at their meeting on 12th December 2016. The Committee had made the following specific comments to Cabinet:

 

    The Committee highlighted the change in crime reporting methodology, which has resulted in an increase in the number of incidents of crime.

 

    The Committee suggested that more information on trends and benchmarking would be useful in future performance reports on key city information.

 

    Any proposals to develop self-serve transactions should be subject to a satisfactory business case. The Committee highlighted that not all people use online services.

 

It was explained that there would be workshops for Members on the new Performance Management Framework in the New Year.

 

RESOLVED: That the Cabinet note the summary by exception of the Council’s Quarter 2 performance for 2016/17.

72.

Any Other Business

Which in the opinion of the Chairman is of sufficient urgency as to warrant consideration.

Minutes:

The Portfolio Holder for Sustainable Communities made reference to the recently published draft of the Herefordshire and Worcestershire Health and Care Draft Sustainability and Transformation Plan and suggested that the Council should take the opportunity to join the conversation on the document. The Leader of the Council stated that this would be an appropriate matter to refer to the Scrutiny Committee.  Other Cabinet Members supported this proposed way forward.

73.

Item Involving the Disclosure of Exempt Information

The Cabinet is invited to pass the following resolution:-

 

That under Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of information as defined in Schedule 12A of the said Act.

 

Minutes:

None.