Agenda and minutes

Venue: Guildhall

Contact: Democratic and Electoral Services Manager - Claire Chaplin Tel: 01905 722005 

Items
No. Item

47.

Declarations of Interest

To receive any declarations of interest.

Minutes:

The following declarations of interest were made:

 

Councillor L. Denham - The Commandery, Visitor Experience – Key Decision (Minute 54) and Green Flag Award® Accreditation (Minute 59) - As Chair of Friends of Fort Royal Park and Commandery Gardens; South Worcestershire Affordable Housing SPD (Minute 58) – Knows somebody who submitted a response to the consultation.

48.

Public Participation

Up to a total of fifteen minutes can be allowed, with each speaker being allocated a maximum of five minutes, for members of the public to present a petition, ask a question or comment on any matter on the Agenda or within the remit of the Committee.

Minutes:

None.

49.

Minutes pdf icon PDF 65 KB

Of the meeting held on 13th September 2016 to be agreed and signed by the Chairman.

Minutes:

RESOLVED: That the minutes of the meeting held on 13th September 2016 be approved as a correct record and signed by the Chairman.

50.

Draft Medium Term Financial Plan 2017-2022 pdf icon PDF 142 KB

THE CABINET MEMBER FOR PERFORMANCE AND RESOURCES, COUNCILLOR JOY SQUIRES, RECOMMENDS:

 

1.  For Cabinet to endorse the high level medium term financial forecast for the next five years and for this to provide the financial framework for the Medium Term Financial Plan 2017-2022 and the detailed Draft Budget 2017/18;

 

2.  For Cabinet to endorse the proposed financial management priorities for the medium term planning horizon and for the proposed strategic approach to the management of the Council’s finances over the medium term; and

 

3.  For Cabinet to note that the Medium Term Financial Plan will be referred to the PMBS Committee in December for consideration, and updated for any significant changes following Chancellor’s Autumn Statement and the publication of the Local Government Financial Settlement later in the year.  Cabinet will recommend the adoption of the final document to Full Council in February 2017.

Additional documents:

Minutes:

The Cabinet considered the high level medium term financial forecast for the next five years and the proposed strategic approach to the management of the Council’s finances over the medium term.  The Portfolio Holder for Performance and Resources presented the report and highlighted the main points. In summary, the Medium Term Financial Plan supported the delivery of the Council’s City Plan, and set out a strategic approach to delivering a balanced budget and value for money for the taxpayers in Worcester.

 

Other Cabinet Members spoke in support of the proposals.  Other Members present also commented and asked questions.

 

RESOLVED: That the Cabinet:

 

1.    endorse the high level medium term financial forecast for the next five years and for this to provide the financial framework for the Medium Term Financial Plan 2017-2022 and the detailed Draft Budget 2017/18;

 

2.    endorse the proposed financial management priorities for the medium term planning horizon and for the proposed strategic approach to the management of the Council’s finances over the medium term; and

 

3.        note that the Medium Term Financial Plan will be referred to the PMBS Committee in December for consideration, and updated for any significant changes following Chancellor’s Autumn Statement and the publication of the Local Government Financial Settlement later in the year.  Cabinet will recommend the adoption of the final document to Full Council in February 2017.

51.

Investors in Excellence pdf icon PDF 113 KB

RECOMMENDATION:

 

To provide an overview of the Investors in Excellence initiative and the preparation of a Business Plan.

Minutes:

The Cabinet received a report on  the Managing Director’s ‘Fit for Purpose’ review of the suitability of the Council’s management arrangements and delivery capacity and capability. The report explained the Investors in Excellence programme and the business plan and summarised the work undertaken by Officers to date. It also highlighted some of the key work streams to be taken forward to achieve the Investors in Excellence standard and to implement the business plan. It was proposed that the business plan be reported to the December meeting of the Cabinet.

 

Other Cabinet Members and other Members present, spoke and thanked the Managing Director for her report.

 

RESOLVED: That the Cabinet note the overview of the Investors in Excellence initiative and the preparation of a Business Plan.

52.

Income Generation - Feasibility Work pdf icon PDF 93 KB

THE CABINET MEMBER FOR PERFORMANCE AND RESOURCES, COUNCILLOR JOY SQUIRES, RECOMMENDS:

 

That Cabinet allocates £100,000 for income generation feasibility work.

Minutes:

The Cabinet considered a report on potential options for income generation.  The Portfolio Holder for Performance and Resources presented the report and explained that there were a number of potential options that the Council could explore to generate a sustainable source of income in the future, including the potential to develop 2-3 ‘big ticket’ items. A sum of £500,000 of New Homes Bonus had been set aside in the Council’s 2016/17 budget for income generation. It was proposed to use up to £100,000 of this allocation to undertake some of the feasibility work set out in this report. It was anticipated that professional service support would be required at this stage rather than the use of directly employed staff.

 

Other Cabinet Members spoke in support of the proposal and highlighted that additional income was an important element in ensuring the financial stability of the City Council. Investing in feasibility work at this stage was considered to be a prudent approach.

 

Other Members present were also given an opportunity to comment and ask questions.

 

RESOLVED: That the Cabinet allocates £100,000 for income generation feasibility work.

53.

Play Area Investment pdf icon PDF 101 KB

THE CABINET MEMBER FOR CLEAN, GREEN AND LEISURE SERVICES, COUNCILLOR JABBA RIAZ, RECOMMENDS:

 

That Cabinet allocate a one off budget of £100k for investment in play equipment at Oldbury Road, Medway Road, and King George V Park.

Minutes:

The Cabinet considered proposals for additional investment in the provision of play equipment.  The Portfolio Holder for Clean, Green and Leisure Services presented the report and explained that a detailed review was due to be undertaken in early 2017.  The annual budget for 2016/17 was fully committed but, in addition to this work funded from base budgets, three specific locations had been identified that would benefit from additional investment, at Oldbury Road, Medway Road, and King George V Park.  It was recommended that Cabinet allocate one-off New Homes bonus funding of £100k to improve equipped play provision at these specific locations.

 

Other Cabinet Members spoke in support of the proposal, which supported the themes of the City Plan 2016-2021 “A Healthy and Active City” and “Stronger and connected Communities”.  Other Members present were also given an opportunity to comment and ask questions.

 

RESOLVED: That Cabinet allocate a one off budget of £100k for investment in play equipment at Oldbury Road, Medway Road, and King George V Park.

54.

The Commandery - Visitor Experience - Key Decision pdf icon PDF 126 KB

THE CABINET MEMBER FOR HOUSING AND HERITAGE, COUNCILLOR ROGER BERRY, RECOMMENDS:

 

1.    That Cabinet approve the revised phasing and cost plan for the Commandery development and give authority to proceed with Phases 1 and 2;

 

2.    That Cabinet authorise the acceptance of a grant bid to the Heritage Lottery Fund if successful, for Phase 2 of the project;

 

3.    That Cabinet authorise officers to develop a business case and fundraising scheme for the completion of the commercial elements of the design as set out in Phases 3 and 4; and

 

4.    That Cabinet authorise officers to submit necessary Listed Building and Planning Consents accordingly.      

Minutes:

The Cabinet considered proposals for improvements to the Commandery Museum. The Portfolio Holder for Housing and Heritage presented the report and explained that the Cabinet had previously approved investment of up to £260,000. At the meeting on 13th September 2016 the Cabinet approved an additional allocation of £120,000 to address three elements of building maintenance work raised by condition surveys, to be brought forward as the first phase of work (phase 0). This report addressed the second stage of the transformation, namely a new master plan for the Commandery, and the funding of phases 1 and 2 in readiness for re-launch to the public in May 2017.

 

Other Cabinet Members spoke in support of the proposals, which supported the Council's commitment to heritage and tourism, as set out in the new Worcester City Plan 2016-21. Other Members present were also given an opportunity to comment and ask questions.

 

RESOLVED: That the Cabinet:

 

1.    approve the revised phasing and cost plan for the Commandery development and give authority to proceed with Phases 1 and 2;

 

2.    authorise the acceptance of a grant bid to the Heritage Lottery Fund if successful, for Phase 2 of the project;

 

3.    authorise officers to develop a business case and fundraising scheme for the completion of the commercial elements of the design as set out in Phases 3 and 4; and

 

4.    authorise officers to submit necessary Listed Building and Planning Consents accordingly.

55.

Sponsorship of the Men's Tour of Britain in 2017 pdf icon PDF 96 KB

THE CABINET MEMBER FOR ECONOMIC PROSPERITY AND GROWTH, COUNCILLOR GEOFF WILLIAMS, RECOMMENDS:

 

1.    That Cabinet agree to the City Council contributing £15,000 of New Homes Bonus towards the sponsorship of the stage start of the last day of the Men’s Tour of Britain in 2017; and

 

2.    That Cabinet agree to the City Council being the lead organisation in the delivery of this event and underwriting the total cost of £80,000.

Additional documents:

Minutes:

The Cabinet considered a proposal to sponsor the start of the last stage of Men’s Tour of Britain in 2017.  The Portfolio Holder for Economic Prosperity and Growth presented the report and explained that, despite support from the City Council and districts, the recent attempt to secure county funding for a stage of the Women’s Tour of Britain in 2017 was unsuccessful. The City Council had since been approached by the organisers of the Tour (Sweetspot) with a view to sponsoring the start of the last stage of the event (Men’s Race) and it being held in Worcester in 2017.  The total cost of bringing the event to Worcestershire was £80,000 and it was proposed to contribute the £15,000 from New Homes Bonus that was previously allocated by Cabinet for the Women’s Tour towards this sum, in accordance with the objectives set out in the City Plan.

 

Other Cabinet Members spoke in support of the proposal, which aligned with the City Plan objectives of increasing visitor numbers to events in the city and increasing sport and physical activity.

 

RESOLVED: That the Cabinet:

 

1.    agree to the City Council contributing £15,000 of New Homes Bonus towards the sponsorship of the stage start of the last day of the Men’s Tour of Britain in 2017; and

 

2.    agree to the City Council being the lead organisation in the delivery of this event and underwriting the total cost of £80,000.

56.

Award of Grant to Worcester Community Trust pdf icon PDF 97 KB

THE LEADER OF THE COUNCIL, COUNCILLOR ADRIAN GREGSON, RECOMMENDS:

 

1.    That Cabinet award a grant of £70,000 to Worcester Community Trust for the financial year 2016/17; and

 

2.    That Cabinet agree to conduct a review of the provision of community services.

Minutes:

The Cabinet considered awarding a sustainability grant of £70,000 to Worcester Community Trust for the financial year 2016-17.  The Leader of the Council presented the report and explained that the Trust had received notification that it had been unsuccessful in a bid to secure a £0.5 million grant from the Big Lottery Fund. The failure to secure this funding had impacted on the Trust’s financial projections for 2016-17 and beyond, which in turn impacted on the funding of those activities that did not receive specific grant funding.

 

The proposed grant would be a one-off payment, subject to a clawback mechanism which would be triggered in the event that funding was secured from other sources, or that income was better than projected.  By providing a sustainability grant to the Trust for the remainder of the current financial year, the Council would be able to undertake a review of the provision of community services set in the context of the City Council’s City Plan.

 

Other Cabinet Members spoke in support of the proposal, as the Trust was contracted to maintain the Council’s community centres.  Community centres, and the services provided within them, were important to the delivery of the City Plan 2016-2021.

 

Other Members present were also given an opportunity to comment and ask questions.

 

RESOLVED: That the Cabinet:

 

1.    award a grant of £70,000 to Worcester Community Trust for the financial year 2016/17; and

 

2.    agree to conduct a review of the provision of community services.

57.

Enforcement Budget for Work in Default to Long Term Empty Properties pdf icon PDF 97 KB

THE CABINET MEMBER FOR HOUSING AND HERITAGE, COUNCILLOR ROGER BERRY, RECOMMENDS:

 

That Cabinet approve a budget of £50,000 to create a recycled fund for the repair of long-term empty properties in order to bring them back to the housing market.

Minutes:

The Cabinet considered a proposal to create a budget of £50k to fund works in default to long term empty properties where they were in significant disrepair or causing nuisance to neighbouring properties.  The Portfolio Holder for Housing and Heritage presented the report and explained that this approach had been successfully implemented in Birmingham and elsewhere in Worcestershire with properties being repaired and the local authority successfully recovering the funds for future investment.  Funding for the proposal was available from within the New Homes Bonus City Plan Allocation.

 

Other Cabinet Members spoke in support of the proposal, which aligned with outcomes in the Council’s City Plan in respect of the reducing the number of underused and substandard properties in the City. The proposals were also consistent with the Council’s Private Sector Housing Strategy 2015-2020.

 

RESOLVED: That the Cabinet approve a budget of £50,000 to create a recycled fund for the repair of long-term empty properties in order to bring them back to the housing market.

58.

South Worcestershire Affordable Housing Supplementary Planning Document (SPD) pdf icon PDF 111 KB

THE CABINET MEMBER FOR ECONOMIC PROSPERITY AND GROWTH, COUNCILLOR GEOFF WILLIAMS, RECOMMENDS:

 

That Cabinet agree to adopt the South Worcestershire Affordable Housing SPD (Appendix 1) and note the Statement of Consultation (Appendix 2).

Additional documents:

Minutes:

The Cabinet considered a report on the Draft Affordable Housing SPD, which had been the subject of a public consultation in spring 2016. The Portfolio Holder for Economic Prosperity and Growth explained that the SPD had been amended as a result of consultation responses and approval to formally adopt was now being sought from the Cabinet and the Executive Boards at Wychavon and Malvern Hills Councils. The SPD would ensure a consistent approach across all three South Worcestershire councils in the interpretation of the affordable housing policies in the SWDP.

 

RESOLVED: That the Cabinet agree to adopt the South Worcestershire Affordable Housing SPD (Appendix 1) and note the Statement of Consultation (Appendix 2).

59.

Green Flag Award® Accreditation pdf icon PDF 101 KB

THE CABINET MEMBER FOR CLEAN, GREEN AND LEISURE SERVICES, COUNCILLOR JABBA RIAZ, RECOMMENDS:

 

1.    That Cabinet note progress towards retaining Green Flag Award® accreditation for Cripplegate and Gheluvelt Parks for 2017; and

 

2.    That Cabinet approve working towards achieving Green Flag Award® accreditation for the Riverside Park and Fort Royal Park as detailed in this report.

Minutes:

The Cabinet considered proposals to submit Green Flag Award® applications in respect of the City’s parks.  The Portfolio Holder for Clean, Green and Leisure Services presented the report and explained that preparation and submission of management plans and applications for Gheluvelt and Cripplegate Parks continued to be covered by existing resource within the community engagement team.  On-going work with stakeholders and volunteers at Fort Royal and the Riverside Parks had re-focussed around the Green Flag Award® principles to enable this work to progress using existing resources.

 

Officers would submit applications for Gheluvelt and Cripplegate Parks in January 2017.  Work would continue on both the Riverside Park and Fort Royal Park with a target of submitting applications in January 2018 unless an earlier application was considered appropriate following the assessment in January 2017.

 

Other Cabinet Members spoke in support of the proposals and highlighted that one of the City Plan measures of success was the number of sites awarded Green Flag status.

 

RESOLVED: That the Cabinet:

 

1.    note progress towards retaining Green Flag Award® accreditation for Cripplegate and Gheluvelt Parks for 2017; and

 

2.    approve working towards achieving Green Flag Award® accreditation for the Riverside Park and Fort Royal Park as detailed in this report.

60.

The Smoke and Carbon Monoxide Alarm (England) Regulations 2015 - Statement of Principles pdf icon PDF 106 KB

THE CABINET MEMBER FOR HOUSING AND HERITAGE, COUNCILLOR ROGER BERRY, RECOMMENDS:

 

To approve the Statement of Principles to comply with The Smoke and Carbon Monoxide Alarm (England) Regulations 2015.

Additional documents:

Minutes:

The Cabinet considered a report on the above Regulations, which had been introduced on 1st October 2015. The Portfolio Holder for Housing and Heritage presented the report and explained that the Regulations imposed obligations on both landlords and local authorities. In particular, there was a legal requirement to publish a Statement of Principles and a process to show how the penalty charge would be calculated.  A draft Statement of Principles had been prepared and was attached to the report. If approved, the Statement would come into effect from 1st December 2016.

 

RESOLVED: That the Cabinet approve the Statement of Principles to comply with The Smoke and          Carbon Monoxide Alarm (England) Regulations 2015.

61.

Any Other Business

Which in the opinion of the Chairman is of sufficient urgency as to warrant consideration.

Minutes:

None.

62.

Minutes (Exempt Items)

Of the meeting held on 13th September 2016 to be agreed and signed by the Chairman.

Minutes:

RESOLVED: That the minutes (exempt items) of the meeting held on 13th September 2016 be approved as a correct record and signed by the Chairman.