Agenda and minutes

Venue: Guildhall

Contact: Democratic and Electoral Services Manager - Claire Chaplin Tel: 01905 722005 

Items
No. Item

29.

Declarations of Interest

To receive any declarations of interest.

Minutes:

The following declaration of interest was made:

 

Councillor L. Denham – The Commandery, Visitor Experience Maintenance Works (Minute 36) - As Chair of Friends of Fort Royal and Commandery Gardens

30.

Public Participation

Up to a total of fifteen minutes can be allowed, with each speaker being allocated a maximum of five minutes, for members of the public to present a petition, ask a question or comment on any matter on the Agenda or within the remit of the Committee.

Minutes:

None.

31.

Minutes pdf icon PDF 64 KB

Of the meeting held on 26th July 2016 to be agreed and signed by the Chairman.

Minutes:

RESOLVED: That the minutes of the meeting held on 26th July 2016 be approved as a correct record and signed by the Chairman.

32.

City Centre Regeneration Projects - Cathedral Square - Key Decision pdf icon PDF 103 KB

THE CABINET MEMBER FOR ECONOMIC PROSPERITY AND GROWTH, COUNCILLOR GEOFF WILLIAMS, RECOMMENDS:

 

That Cabinet approve a contribution of up to £100k (from the £500k 2015-16 NHB Grant set aside for public realm improvements) to fund the completion of the Cathedral Square regeneration project.

Minutes:

The Cabinet considered a report on the Cathedral Square regeneration project.  The Portfolio Holder for Economic Prosperity and Growth presented the report and explained that there was now a potential shortfall of up to £545k in the funding available to complete the development in accordance with the original designs and the design objectives.  The County Council had agreed to contribute an additional £445k to the project, contingent upon an additional contribution from the City Council.  The Council had approved £500k of the 2015-16 New Homes Bonus Grant for public realm improvements and it was proposed that this £100k allocation be made from that amount to meet the shortfall.

 

Other Cabinet Members spoke in support of the proposal.  It was highlighted that this project was a Corporate Plan priority and the proposed contribution would ensure that the design objectives were fully met. The Leader of the Council also stated that Cathedral Square was as a gateway into the city and the design of it was crucial and the quality of work must therefore be high.

 

RESOLVED: That the Cabinet approve a contribution of up to £100k (from the £500k 2015-16 NHB Grant set aside for public realm improvements) to fund the completion of the Cathedral Square regeneration project.

33.

Trade Waste Presentation Policy pdf icon PDF 103 KB

THE CABINET MEMBER FOR CLEAN, GREEN AND LEISURE SERVICES, COUNCILLOR JABBA RIAZ, RECOMMENDS:

 

That Cabinet approve the Trade Waste Presentation Policy at Appendix 1 to this report for implementation from 1st November 2016.

Additional documents:

Minutes:

The Cabinet considered a final policy for adoption.  The Portfolio Holder for Clean, Green and Leisure Services presented the report and summarised the consultation responses to the draft policy that had been endorsed at the February 2016 Cabinet meeting. It was highlighted that the hours of 06:00 – 09:30 would minimise the impact on the street scene during the key trading times and no changes to the draft policy were proposed.

 

Other Cabinet Members spoke in support of the proposal, which supported the Council’s objectives of ensuring a clean and attractive environment, and supporting the retail, leisure and visitor economy.

 

RESOLVED: That Cabinet approve the Trade Waste Presentation Policy at Appendix 1 to this report for implementation from 1st November 2016.

34.

Gheluvelt Park Sons of Rest Building - Key Decision pdf icon PDF 93 KB

THE CABINET MEMBER FOR CLEAN, GREEN AND LEISURE SERVICES, COUNCILLOR JABBA RIAZ, RECOMMENDS:

 

1.  That Cabinet note the progress made in replacing the existing Gheluvelt Park Sons of Rest building with a new building including public toilets, a community room and a refreshment kiosk;

 

2.  That Cabinet delegate authority to award a contract for the works to the Deputy Director, Cleaner and Greener Service Delivery in consultation with the Cabinet Member for Clean, Green and Leisure Services; and

 

3.  That Cabinet delegate authority to award a contract for refreshment sales from the proposed kiosk within the new building to the Deputy Director, Cleaner and Greener Service Delivery in consultation with the Cabinet Member for Clean, Green and Leisure Services.

 

Minutes:

The Cabinet considered a progress report on proposals to provide new toilets at Gheluvelt Park within a rebuilt Sons of Rest building, also replacing the existing community rooms and providing a refreshment kiosk.  The Portfolio Holder for Clean, Green and Leisure Services presented the report and explained that, following extensive consultation with stakeholders, a final design has been prepared and planning permission was granted on 25th August 2016.  A detailed specification had been prepared to issue invitation to tender documents and the Cabinet were recommended to give authority to award a contract for the works and a contract for refreshment sales.

 

Other Cabinet Members spoke in support of the proposal, which supported the Council’s objectives by enhancing the facilities in one of the City’s premier parks.

 

RESOLVED: That the Cabinet:

 

1.        note the progress made in replacing the existing Gheluvelt Park Sons of Rest building with a new building including public toilets, a community room and a refreshment kiosk;

 

2.        delegate authority to award a contract for the works to the Deputy Director, Cleaner and Greener Service Delivery in consultation with the Cabinet Member for Clean, Green and Leisure Services; and

 

3.        delegate authority to award a contract for refreshment sales from the proposed kiosk within the new building to the Deputy Director, Cleaner and Greener Service Delivery in consultation with the Cabinet Member for Clean, Green and Leisure Services.

35.

Membership of the Dementia Action Alliance pdf icon PDF 110 KB

THE CABINET MEMBER FOR SUSTAINABLE COMMUNITIES, COUNCILLOR LYNN DENHAM, RECOMMENDS:

 

That Worcester City Council becomes a member of the Dementia Action Alliance building on the work already undertaken by the Council to become a dementia friendly organisation.

Minutes:

The Cabinet considered a proposal to become a member of the Dementia Action Alliance.  The Portfolio Holder for Sustainable Communities presented the report and explained the background, progress across the Council on the issue of dementia to-date and the actions that would be undertaken if the Council became a member.

 

Other Cabinet Members supported the proposal, which supported the Council’s Corporate Plan priority to work with communities to encourage more resilience and self-reliance, helping to build a stronger society. It also supported the delivery of the Worcestershire Health and Well Being Strategy 2016-21 and imminent development of the Worcester City Health Improvement Plan.

 

RESOLVED: That Worcester City Council becomes a member of the Dementia Action Alliance building on the work already undertaken by the Council to become a dementia friendly organisation.

36.

The Commandery - Visitor Experience Maintenance Works pdf icon PDF 111 KB

THE CABINET MEMBER FOR PERFORMANCE AND RESOURCES, COUNCILLOR JOY SQUIRES, RECOMMENDS:

 

1.    To note progress with planning the various phases of visitor experience improvements at The Commandery; and

 

2.    To approve an allocation of £120,000 to enable the bringing forward of longer term building maintenance requirements, as part of the overall improvements scheme.

Minutes:

The Cabinet received a report on progress to date with improvements to the visitor experience at The Commandery. The Portfolio Holder for Performance and Resources summarised the headline phases and explained that a five year condition survey had identified a future funding requirement for three elements of work:

 

        £53,000 for general fabric repairs;

        £35,000 to renew the fire protection of the building; and

        £35,000 for general decoration improvements.

 

The proposal was to complete these 3 elements prior to undertaking the building works aspects of phase 1 of the improvements. The next five-year maintenance plan was due to be presented to Cabinet during this financial year.

 

Other Cabinet Members expressed support for undertaking this maintenance work, which was essential in order to properly maintain this important building, as well as to support the wider visitor experience improvements.

 

RESOLVED: That the Cabinet:

 

1.    note progress with planning the various phases of visitor experience improvements at The Commandery; and

 

2.    approve an allocation of £120,000 to enable the bringing forward of longer term building maintenance requirements, as part of the overall improvements scheme.

37.

Support for Worcester 10K pdf icon PDF 95 KB

THE CABINET MEMBER FOR CLEAN, GREEN AND LEISURE SERVICES, COUNCILLOR JABBA RIAZ, RECOMMENDS:

 

1.        That Cabinet note the success of the first two years of the Worcester 10k event;

 

2.        That Cabinet authorise officers to enter negotiations to secure a similar event for future years to be the subject of a further report to Cabinet; and

 

3.        That Cabinet agree a budget of up to £50k to support the 2016 event.

Minutes:

The Cabinet considered a report on the success of the Worcester 10k over its first two years, and proposals to support the continuation and growth of the event.  The Portfolio Holder for Clean, Green and Leisure Services presented the report and highlighted the main points.  In summary, the current arrangement with DS Media was due to end after the 2016 event. Preliminary discussions indicated that there was a strong potential for this event to grow over future years. It was recognised that if the numbers of participants and external sponsorship continued to grow it was possible for the event to become financially viable without public funding.

 

The Cabinet were also recommended to allocate funding for the 2016 event as indicated in previous reports to Cabinet.

 

Other Cabinet Members expressed support for continuing discussions with DS Media with the objective of ensuring the event becoming sustainable and continuing to provide demonstrable benefits for the City.

 

RESOLVED: That the Cabinet:

 

1.    note the success of the first two years of the Worcester 10k event;

 

2.    authorise officers to enter negotiations to secure a similar event for future years to be the subject of a further report to Cabinet; and

 

3.    agree a budget of up to £50k to support the 2016 event.

38.

Adoption of the South Worcestershire Developer Contributions Supplementary Planning Document pdf icon PDF 110 KB

THE CABINET MEMBER FOR ECONOMIC PROSPERITY AND GROWTH, COUNCILLOR GEOFF WILLIAMS, RECOMMENDS:

 

1.        That Cabinet adopt the South Worcestershire Developer Contributions Supplementary Planning Document (SPD) (Appendix 1) with effect from the 20th October 2016; and

 

2.        That Cabinet delegate authority to the Corporate Director – Place in consultation with the Cabinet Member for Economic Prosperity and Growth to make minor amendments to the Developer Contributions SPD prior to publication.

Additional documents:

Minutes:

The Cabinet considered a report on adoption of the South Worcestershire Developer Contributions Supplementary Planning Document. The Portfolio Holder for Economic Prosperity and Growth presented the report and explained that the timetable for producing planning documents to support the delivery of the SWDP included two SPDs - Affordable Housing and Developer Contributions - for completion in 2016. The report included a summary of the responses received as a result of the most recent consultation.

 

Other Cabinet Members expressed support for the proposal, which would make a significant contribution towards the achievement of a number of Council objectives.

 

RESOLVED: That the Cabinet:

 

1.    adopt the South Worcestershire Developer Contributions Supplementary Planning Document (SPD) (Appendix 1) with effect from the 20th October 2016; and

 

2.    delegate authority to the Corporate Director – Place in consultation with the Cabinet Member for Economic Prosperity and Growth to make minor amendments to the Developer Contributions SPD prior to publication.

39.

Quarter 1 Financial Monitoring Report - 2016/17 pdf icon PDF 103 KB

THE CABINET MEMBER FOR PERFORMANCE AND RESOURCES, COUNCILLOR JOY SQUIRES, RECOMMENDS:

 

1.        Cabinet are asked to note the attached financial monitoring report and variances highlighted for the first quarter ended 30th June 2016;

 

2.        Cabinet are asked to make any recommendations of action they wish to take as a result of that information; and

 

3.        Cabinet are asked to approve one write-off for £9k (as highlighted in paragraph 9.3 of the attached report).

Additional documents:

Minutes:

The Cabinet considered the Quarter 1 Financial Monitoring report covering the period to 30th June 2016 and explained the forecasted surplus and the reasons for the surplus. The Portfolio Holder for Performance and Resources presented the report and highlighted the main points. Other Cabinet Members and other Members present also commented.

 

The amount of write-offs of Council Tax and Business Rates during Q1 was lower than the same quarter last year and included £9k from one case which required Cabinet approval.

 

The Performance Management and Budget Scrutiny Committee had considered the report at their meeting on 12th September 2016.  The Committee had discussed the Council’s performance in relation to income generation and highlighted the need to establish proposals to generate additional income in order to develop financial resilience.

 

The Cabinet did not make any recommendations of action to take as a result of the information.

 

RESOLVED: That the Cabinet:

 

1.    note the attached financial monitoring report and variances highlighted for the first quarter ended 30th June 2016; and

 

2.    approve one write-off for £9k, as highlighted in paragraph 9.3 of the report.

40.

Quarter 1 Performance Report for 2016/17 pdf icon PDF 82 KB

THE CABINET MEMBER FOR PERFORMANCE AND RESOURCES, COUNCILLOR JOY SQUIRES, RECOMMENDS:

 

Cabinet are asked to note a summary by exception of the Council’s Quarter 1 performance for 2016/17, as set out in the attached report which was considered at Performance Management and Budget Scrutiny Committee on 12th September 2016.

Additional documents:

Minutes:

The Cabinet considered a summary by exception of performance for the first quarter for the period to 30th June 2016. The Portfolio Holder for Resources presented the report and highlighted the main points. In summary, the Portfolio Holder stated that on the whole projects and performance was on track. Other Cabinet Members and other Members present also commented.

 

The Performance Management and Budget Scrutiny Committee had considered the report at their meeting on 12th September 2016.  The Committee sought more information about the Cleaner and Greener service standards and were advised that that the work now taking place is to establish what inputs are required to achieve the outputs in the high level service specifications.  The Committee asked the Cabinet to clarify that the service standards identified in the specifications remain the same.

 

RESOLVED: That the Cabinet note the summary by exception of the Council’s Quarter 1 performance for 2016/17, as set out in the report.

41.

Viewpoint Survey - Spring 2016 pdf icon PDF 94 KB

THE CABINET MEMBER FOR PERFORMANCE AND RESOURCES, COUNCILLOR JOY SQUIRES, RECOMMENDS:

 

1.    Cabinet are asked to consider an overview of results from the Viewpoint Survey conducted in May - June 2016, as set out in the attached report which was considered at Performance Management and Budget Scrutiny Committee on 12th September 2016; and

 

2.    For Cabinet to consider the results as part of the wider package of performance information.

Additional documents:

Minutes:

The Cabinet considered consider an overview of results from the Viewpoint Survey conducted in May-June 2016. The Portfolio Holder for Performance and Resources presented the report and highlighted the main points.

 

The Performance Management and Budget Scrutiny Committee had considered the report at their meeting on 12th September 2016.  The Committee commented that it would be appropriate for the Cabinet to consider the Council’s future participation in the Survey in view of the number of valid responses received and the reliability of the dataset.

 

RESOLVED: That the Cabinet note the overview of results from the Viewpoint Survey conducted in May - June 2016 as part of the wider package of performance information.

42.

Scrutiny Call-In - Q4 and Year-End Financial Monitoring Report 2015/16 - Appropriation of Budget Surplus

To consider any comments from the Performance Management and Budget Scrutiny Committee in respect of the decision made by the Cabinet on 14th June 2016.

Minutes:

The Performance Management and Budget Scrutiny Committee had considered this matter at their meeting on 12th September 2016.  The Committee decided not to refer the decision back to Cabinet for reconsideration. This item was therefore withdrawn.

43.

Any Other Business

Which in the opinion of the Chairman is of sufficient urgency as to warrant consideration.

Minutes:

None.

44.

Item Involving the Disclosure of Exempt Information

The Cabinet is invited to pass the following resolution:-

 

That under Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of information as defined in Schedule 12A of the said Act.

Minutes:

RESOLVED: That under Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of information as defined in Schedule 12A of the said Act.

45.

Minutes (Exempt Items)

Of the meeting held on 26th July 2016 to be agreed and signed by the Chairman.

Minutes:

RESOLVED: That the minutes (exempt items) of the meeting held on 26th July 2016 be approved as a correct record and signed by the Chairman.

46.

Proposed Sale of Land at Ambrose Close and Tintern Avenue for Affordable Housing - Key Decision

THE CABINET MEMBER FOR HOUSING AND HERITAGE, COUNCILLOR ROGER BERRY, RECOMMENDS:

 

1.    That Cabinet  approves the sale of Council land at Ambrose Close and Tintern Avenue at a concessionary rate for the development of affordable housing;

 

2.    That Cabinet delegates authority to the Corporate Director, Governance and Resources in consultation with the Cabinet Member for Housing and Heritage, to finalise contract negotiations; and

 

3.    That Cabinet recommends Full Council approval of a contribution of £350,000 from the New Homes Bonus Affordable Housing Allocation to partly compensate the City Council for the concession granted on the land disposal price.

Minutes:

The Cabinet considered a proposal for the sale of land at Ambrose Close and Tintern Avenue for affordable housing. It was proposed that a contribution of £350,000 be made, from the £1.2million New Homes Bonus (NHB) grant that has been set aside for affordable housing, to partly compensate the Council for the discounted sale proceeds. 

 

Other Cabinet Members expressed support for the proposal, which was in accordance with the Council’s corporate priorities and the SWDP.

 

RESOLVED: That the Cabinet:

 

1.    approve the sale of Council land at Ambrose Close and Tintern Avenue at a concessionary rate for the development of affordable housing;

 

2.    delegate authority to the Corporate Director, Governance and Resources in consultation with the Cabinet Member for Housing and Heritage, to finalise contract negotiations with Waterloo Housing Association Ltd; and

 

3.    recommend Full Council approval of a contribution of £350,000 from the New Homes Bonus Affordable Housing Allocation to partly compensate the City Council for the concession granted on the land disposal price.