Agenda and minutes

Venue: Guildhall

Contact: Democratic and Electoral Services Manager - Claire Chaplin Tel: 01905 722005 

Items
No. Item

1.

Declarations of Interest

To receive any declarations of interest.

Minutes:

The following declaration of interest was made:

 

Councillor J. Squires – Worcester City Football Club (Minute 8) – As a member of Worcester City F.C. Supporters Trust

2.

Public Participation

Up to a total of fifteen minutes can be allowed, with each speaker being allocated a maximum of five minutes, for members of the public to present a petition, ask a question or comment on any matter on the Agenda or within the remit of the Committee.

Minutes:

Rob Crean from Worcester City FC Supporters Trust spoke in respect of agenda item 8 (Worcester City Football Club).  In summary, he thanked all members of the Council for acknowledging the Club’s perilous situation and committing to bringing Worcester City Football Club back to the City.  He urged the working group set up for that purpose to meet as soon as possible so that discussions could progress on the viability of any alternative sites.

 

Richard Boorn spoke as a local business owner and asked how the Referendum result would affect the Council’s economic strategy and what could be done to support small businesses?  The Leader replied, and in summary stated that he was concerned that local businesses would be adversely affected by a Leave vote. In his view this would lead to a recession and a number of major local businesses had told him that they did not want to leave, a view which he supported.

3.

Minutes pdf icon PDF 75 KB

Of the meeting held on 22nd March 2016 to be agreed and signed by the Chairman.

Minutes:

RESOLVED: That the minutes of the meeting held on 22nd March 2016 be approved as a correct record and signed by the Chairman.

4.

In House Delivery Of Cleaner And Greener Services - Key Decision pdf icon PDF 92 KB

THE LEADER OF THE COUNCIL, COUNCILLOR ADRIAN GREGSON, RECOMMENDS:

 

That Cabinet agree to discontinue the procurement process for household waste, recycling, green waste, trade waste, street cleansing and grounds maintenance services.

Minutes:

The Cabinet considered a proposal to discontinue the procurement process for household waste, recycling, green waste, trade waste, street cleansing and grounds maintenance services.  The Leader presented the report and explained that the new Administration had been clear in its opposition to the outsourcing of these services. It was considered that in-house service delivery would provide the Council with greater control and flexibility than an outsourced third party provider.

 

Other Cabinet Members expressed support for the proposal.

 

Other Members present commented and the view was expressed that the argument for discontinuing had not been well articulated. In particular there was little information on how the proposed savings would be realised if the recommendation was agreed. 

 

In response, the Leader acknowledged that the savings would still need to be achieved and more information on the new Administration’s proposals in this respect would be released in due course. However, he was anxious that a decision on the way forward should be taken now so as to end any uncertainty for staff and partners.

 

RESOLVED: That the Cabinet agree to discontinue the procurement process for household waste, recycling, green waste, trade waste, street cleansing and grounds maintenance services.

 

5.

Adoption of the Temporary Accommodation Placement and the Temporary Accommodation Procurement Policies - Key Decision pdf icon PDF 91 KB

THE CABINET MEMBER FOR HOUSING AND HERITAGE, COUNCILLOR ROGER BERRY, RECOMMENDS:

 

1.    That Cabinet adopts the Temporary Accommodation Placement Policy attached at Appendix 1 for use by Worcester City Council when placing homeless households;

 

2.    That Cabinet adopts the Temporary Accommodation Procurement Policy attached at Appendix 2 for use by Worcester City Council when procuring temporary accommodation.

Additional documents:

Minutes:

The Cabinet considered the adoption of a Temporary Accommodation Placement Policy.  The Portfolio Holder for Housing and Heritage presented the report and explained that recent case law had clarified that Councils should have specific published policies, providing placements within their own area as far as reasonably practicable, identifying who should have priority for placements in their own area and the consideration of the welfare of children. 

 

It was also proposed to adopt a Temporary Accommodation Procurement Policy.  Both policies would largely codify current working practices within the housing team.

 

Other Cabinet Members expressed support for the proposals, which would ensure that all the necessary factors for placements were taken into consideration.

 

RESOLVED: That the Cabinet:

 

1.        adopt the Temporary Accommodation Placement Policy attached at Appendix 1 for use by Worcester City Council when placing homeless households; and

 

2.        adopt the Temporary Accommodation Procurement Policy attached at Appendix 2 for use by Worcester City Council when procuring temporary accommodation.

6.

Summer in the City Promotion Campaign pdf icon PDF 102 KB

THE CABINET MEMBER FOR ECONOMIC PROSPERITY AND GROWTH, COUNCILLOR GEOFF WILLIAMS, RECOMMENDS:

 

That Cabinet endorse the proposed approach to promoting Summer in the City.

Minutes:

The Cabinet considered proposals for a campaign aimed at attracting visitors to Worcester over the summer period.  The Portfolio Holder for Economic Prosperity and Growth presented the report and highlighted the main points.  In summary, the campaign would be centred on a new dedicated website and social media campaigns. There was currently circa £10,000 remaining of the budget allocated to support businesses affected by the 2014 floods and it was proposed to fund this campaign from the balance of this allocation.

 

Other Cabinet Members expressed support for the proposal and made reference to the benefits as highlighted in the report.

 

RESOLVED: That the Cabinet endorse the proposed approach to promoting Summer in the City.

7.

Sponsorship of the Women's Tour of Britain in 2017 pdf icon PDF 114 KB

THE CABINET MEMBER FOR ECONOMIC PROSPERITY AND GROWTH, COUNCILLOR GEOFF WILLIAMS, RECOMMENDS:

 

That Cabinet agree to the City Council contributing £15,000 towards the sponsorship of the Women’s Tour of Britain in 2017.

Additional documents:

Minutes:

The Cabinet considered proposals for a full stage (start and finish) of the Women’s Tour of Britain cycle event to be held in Worcestershire in June 2017. The Portfolio Holder for Economic Prosperity and Growth presented the report and highlighted the significant economic and social benefits to Worcester City.  The total cost of bringing the event to Worcestershire was £150,000 and it was proposed that the City Council should contribute £15,000 towards this sum from the New Homes Bonus allocation set aside for the delivery of corporate objectives.

 

Other Cabinet Members expressed support for the proposal, which aligned with the corporate objective of securing at least one international sporting event per annum for local residents to enjoy and to attract visitors to Worcester.

 

RESOLVED: That the Cabinet agree to the City Council contributing £15,000 towards the sponsorship of the Women’s Tour of Britain in 2017.

8.

Worcester City Football Club pdf icon PDF 85 KB

THE LEADER OF THE COUNCIL, COUNCILLOR ADRIAN GREGSON, RECOMMENDS:

 

That Cabinet notes the contents of this report.

Minutes:

The Cabinet considered a report setting out the actions to be taken by the new Administration to explore all options for the return of Worcester City Football Club to the City. The Leader explained that it had been presented in order to clarify the Council’s position. The new Administration had agreed to set up a working group, chaired by the Managing Director and comprising representatives of the Football Club and Members of the Council, to review proposals to bring Worcester City Football Club back to the City.  The first meeting of the group was scheduled for 15th June 2016.

 

RESOLVED: That the Cabinet notes the contents of this report.

9.

Balloon and Sky Lantern Policy pdf icon PDF 88 KB

THE CABINET MEMBER FOR CLEAN, GREEN AND LEISURE SERVICES, COUNCILLOR JABBA RIAZ, RECOMMENDS:

 

That Cabinet adopt the attached balloon and sky lantern release policy.

Additional documents:

Minutes:

The Cabinet considered proposals for the adoption of a balloon and sky lantern release policy. The Portfolio Holder for Clean, Green and Leisure Services presented the report and explained that many local authorities had recognised the environmental damage caused and had adopted policies that prohibit the release of balloons and lanterns from their land and discourage the practice in general.

 

Other Cabinet Members expressed support for the proposal.

 

Other Members present also commented. In response, the Leader stated that the introduction of a policy would give clarity to event organisers and the public on how the Council views releases and how it will respond to them.

 

RESOLVED: That the Cabinet adopt the attached balloon and sky lantern release policy.

10.

Q4 and Year-End Financial Monitoring Report 2015/16 pdf icon PDF 88 KB

THE CABINET MEMBER FOR PERFORMANCE AND RESOURCES, COUNCILLOR JOY SQUIRES, RECOMMENDS:

 

1.           Cabinet are asked to note the attached financial monitoring report and variances highlighted for the fourth quarter and year ended 31st March 2016, which was considered at Performance Management and Budget Scrutiny (PMBS) Committee on 13th June 2016;

 

2.           Cabinet are asked to make any recommendations of action they wish to take as a result of that information;

 

3.           Cabinet are asked to approve two write-offs totalling £43k (as highlighted in paragraph 11.3 of the attached report);

 

4.           Cabinet are asked to approve the appropriation of the year end budget surplus of £437k to earmarked reserves as follows:

 

·         £200k to the Localised Business Rates Reserve as planned for in the 2016/17 Budget;

·         £237k to the Change Programme Reserve to invest in future transformation and efficiency improvements to deliver the medium term financial plan savings targets.

Additional documents:

Minutes:

The Cabinet considered a report on the Council’s 4th quarter and annual financial performance for 2015/16. The Portfolio Holder for Performance and Resources presented the report and highlighted a number of key points.

 

The Portfolio Holder explained that the Performance Management and Budget Scrutiny Committee had considered the report at its meeting on 13th June 2016 and had made the following specific comments to Cabinet:

 

    The Committee highlighted the Council’s sound financial performance for 2015/16 and expressed thanks to all staff and members for their work in achieving this position.

 

    The Committee highlighted the car parking income surplus of £343k and noted that it is proposed to look at this in more detail to establish whether the position is sustainable.

 

Other Cabinet Members expressed support for the proposals with regard to Write-Offs and Earmarked Reserves.

 

Other Members present also commented. In response to a question about the impact on the Change Reserve of the decision regarding future Cleaner and Greener service delivery, the Portfolio Holder explained the new Administration’s proposals would be made clear over the forthcoming months. 

 

In response to a question about whether decisions on budget surplus appropriations should be taken by the Full Council, the Monitoring Officer  stated that he would look into this and establish whether any further actions were required.

 

RESOLVED: That the Cabinet:

 

1.    note the financial monitoring report and variances highlighted for the fourth quarter and year ended 31st March 2016;

 

2.    approve two write-offs totalling £43k (as highlighted in paragraph 11.3 of the attached report); and

 

3.    approve the appropriation of the year end budget surplus of £437k to earmarked reserves as follows:

 

  £200k to the Localised Business Rates Reserve as planned for in the 2016/17 Budget;

  £237k to the Change Programme Reserve to invest in future transformation and efficiency improvements to deliver the medium term financial plan savings targets.

11.

Quarter 4 and Annual Performance and Feedback Report 2015/16 pdf icon PDF 83 KB

THE CABINET MEMBER FOR PERFORMANCE AND RESOURCES, COUNCILLOR JOY SQUIRES,RECOMMENDS:

 

Cabinet are asked to note a summary by exception of the Council’s Quarter 4 and annual performance and feedback for 2015/16, as set out in the attached report which was considered at Performance Management and Budget Scrutiny Committee on 13th June 2016.

Additional documents:

Minutes:

The Cabinet considered a summary by exception of performance for the final quarter (January - March 2016) and the annual performance for 2015/16. The Portfolio Holder for Performance and Resources presented the report and highlighted the main points.

 

The Performance Management and Budget Scrutiny Committee had considered the report at their meeting on 13th June 2016. There were no recommendations for action from the Committee to Cabinet.

 

RESOLVED: That the Cabinet note the summary by exception of the Council’s Quarter 4 and annual performance and feedback for 2015/16, as set out in the report.

12.

Any Other Business

Which in the opinion of the Chairman is of sufficient urgency as to warrant consideration.

Minutes:

None.

13.

Item Involving the Disclosure of Exempt Information

The Cabinet is invited to pass the following resolution:-

 

That under Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of information as defined in Schedule 12A of the said Act.

 

Minutes:

None.