Agenda and minutes

Venue: Guildhall

Contact: Democratic and Electoral Services manager - Claire Chaplin Tel: 01905 722005 

Items
No. Item

76.

Declarations of Interest

To receive any declarations of interest.

Minutes:

The following declaration of interest was made:

 

Councillor Gregson – Swan Theatre – Proposed Grant of a Long Lease to the Bransford Trust, with Sublease to Worcester Live – Key Decision (Minute 81) - As a Board Member of Worcester Live

77.

Public Participation

Up to a total of fifteen minutes can be allowed, with each speaker being allocated a maximum of five minutes, for members of the public to present a petition, ask a question or comment on any matter on the Agenda or within the remit of the Committee.

Minutes:

None.

78.

Minutes pdf icon PDF 52 KB

Of the meeting held on 27th October 2015 to be agreed and signed by the Chairman.

Minutes:

RESOLVED: That the minutes of the meeting held on 27th October 2015 be approved as a correct record and signed by the Chairman.

79.

Draft Medium Term Financial Plan 2016-2021 and Draft Budget & Council Tax 2016/17 pdf icon PDF 112 KB

THE CABINET MEMBER FOR RESOURCES, COUNCILLOR CHRIS MITCHELL, RECOMMENDS:

 

1.    Cabinet endorse the Draft Medium Term Financial Plan 2016-2021, and the proposed Draft Budget & Council Tax for 2016/17, including the financial management priorities and key assumptions for the short term and medium term planning horizon;

 

2.    Cabinet approve, in accordance with the Local Authorities (Calculation of Tax Base) Regulations 1992, the Local Authorities (Calculation of Council Tax Base) (Amendment) (England) Regulations 2003 and the Local Authorities (Calculation of Council Tax Base) Regulations 2012, that the Council Tax Base calculation for the year 2016/17 will be 30,643 for Worcester City Council, including 3,920 for Warndon Parish Council and 2,167 for St Peter’s Parish Council (as detailed in Appendix 5); and

 

3.    Cabinet note that the proposals will be updated for any agreed changes following budget consultation and consideration by Performance Management and Budget Scrutiny Committee, and for any significant changes following the publication of the Local Government Finance Settlement.  Formal adoption of the MTFP and the Budget & Council Tax 2016/17, will be recommended to Full Council for approval in February 2016.

Additional documents:

Minutes:

The Cabinet considered the proposed high level Medium Term Financial Plan (MTFP) for the next five year period 2016-2021, and the proposed Draft Budget and Council Tax for 2016/17. 

 

The Leader presented the report and summarised the main points.  In summary, he explained that the proposals set out a planned balanced budget for the next three years, with no new savings reductions.  The balanced budget position had been based on assumptions on Government Funding and was subject to confirmation of the Local Government Finance Settlement. It was proposed that New Homes Bonus grant would be utilised to assist in funding service delivery, and Council Tax had been modelled on increases of 1.94% p.a.

 

Other Cabinet Members commented and expressed support for the MTFP, the Draft Budget and the proposed Council Tax Base for 2016/17.  The proposals would enable further investment to deliver the Cabinet’s five-year Corporate Plan objectives to improve the City. 

 

The Leader responded to questions from other Members present on specific aspects of the Budget proposals.  The proposals would be put forward for consultation and for consideration by the Performance Management and Budget Scrutiny Committee in January 2016, prior to full Council approval of the Budget.

 

RESOLVED: That the Cabinet:

 

1.        endorse the Draft Medium Term Financial Plan 2016-2021, and the proposed Draft Budget & Council Tax for 2016/17, including the financial management priorities and key assumptions for the short term and medium term planning horizon;

 

2.        approve, in accordance with the Local Authorities (Calculation of Tax Base) Regulations 1992, the Local Authorities (Calculation of Council Tax Base) (Amendment) (England) Regulations 2003 and the Local Authorities (Calculation of Council Tax Base) Regulations 2012, that the Council Tax Base calculation for the year 2016/17 will be 30,643 for Worcester City Council, including 3,920 for Warndon Parish Council and 2,167 for St Peter’s Parish Council (as detailed in Appendix 5); and

 

3.        note that the proposals will be updated for any agreed changes following budget consultation and consideration by Performance Management and Budget Scrutiny Committee, and for any significant changes following the publication of the Local Government Finance Settlement.  Formal adoption of the MTFP and the Budget & Council Tax 2016/17, will be recommended to Full Council for approval in February 2016.

80.

South Worcestershire Playing Pitch Strategy 2015 - 2030 - Key Decision pdf icon PDF 62 KB

THE CABINET MEMBER FOR SPORT LEISURE & RETAIL, COUNCILLOR MIKE JOHNSON, RECOMMENDS:

 

That Cabinet endorse the South Worcestershire Playing Pitch Strategy.

 

 

Additional documents:

Minutes:

The Cabinet considered the South Worcestershire Playing Pitch Strategy.  The Portfolio Holder for Sport, Leisure and Retail presented the report and summarised the reasons why the Strategy was required.

 

Other Cabinet Members expressed support for the Strategy, which supported the Corporate Plan Theme “Growing a vibrant city with sports, leisure and retail.” The Strategy would help to inform the Council’s future decision making.

 

Other Members present asked questions. In response, the Leader highlighted that there were good facilitates in Worcester.  There would be opportunities seek further improvements through Section 106 agreements.

 

RESOLVED: That the Cabinet endorse the South Worcestershire Playing Pitch Strategy.

81.

Swan Theatre - Proposed Grant of a Long Lease to the Bransford Trust, With Sublease to Worcester Live - Key Decision pdf icon PDF 69 KB

THE CABINET MEMBER FOR RESOURCES, COUNCILLOR CHRIS MITCHELL, RECOMMENDS:

 

That Cabinet approve the proposals set out in this report for the grant of a long lease of the Swan Theatre to the Bransford Trust and a sublease from the Bransford Trust to Worcester Live Ltd.

Minutes:

The Cabinet considered proposals for the grant of a long lease of the Swan Theatre to the Bransford Trust and a sublease by the Bransford Trust  to Worcester Live Limited as a means of securing future theatre provision at the Swan Theatre in the long term for the city of Worcester. 

 

The Portfolio Holder for History and Heritage presented the report and explained the background and the lease proposal. The proposal would provide Worcester Live Limited with a sustainable future and would enable it to access additional funding sources.

 

Other Cabinet Members and other Members present expressed support for the proposal, which supported the Council’s Corporate Plan aim of “growing a vibrant city with sports, leisure and retail.”

 

RESOLVED: That the Cabinet approve the proposals set out in the report for the grant of a long lease of the Swan Theatre to the Bransford Trust and a sublease from the Bransford Trust to Worcester Live Ltd.

82.

Quarter 2 Financial Monitoring Report - 2015/16 pdf icon PDF 47 KB

THE CABINET MEMBER FOR RESOURCES, COUNCILLOR CHRIS MITCHELL, RECOMMENDS:

 

1.    That Cabinet consider any feedback from PMBS and note the financial monitoring report and variances highlighted for the second quarter ended 30th September 2015, and make any recommendations of action they wish to take as a result of that information; and

 

2.    That Cabinet approve the write-offs noted in paragraph 4.

Additional documents:

Minutes:

The Cabinet considered the Quarter 2 Financial Monitoring report covering the period to 30th September 2015. The Portfolio Holder for Economic Prosperity, City Centre and Riverside Enhancement presented the report and highlighted the main points. Other Cabinet Members and other Members present also commented.

 

In summary, Quarter 2 performance was positive, with a year-end forecast for a surplus of £283k.  The Portfolio Holder referred to write-offs of Council Tax and Business Rates during Q2 and explained that 4 cases totalling £143k required Cabinet approval, the remainder having been approved by Officers. 

 

The Performance Management and Budget Scrutiny Committee had considered the report at their meeting on 1st December 2015. The Chairman of that Committee was in attendance and commented on some of the points made in the discussion at the meeting. There were no specific comments from the Committee to Cabinet in respect of this item.

 

The Cabinet did not make any recommendations of action to take as a result of the information.

 

RESOLVED: That the Cabinet:

 

1.    note the financial monitoring report and variances highlighted for the second quarter ended 30th September 2015; and

 

2.    approve the write-offs noted in paragraph 4 of the report.

83.

Quarter 2 Performance Report for 2015/16 pdf icon PDF 36 KB

THE CABINET MEMBER FOR RESOURCES, COUNCILLOR CHRIS MITCHELL, Recommends:

 

That the Cabinet note the Council’s Quarter 2 performance for 2015/16 against this suite of performance measures and projects.

Additional documents:

Minutes:

The Cabinet considered a summary by exception of performance for the second quarter for the period to 30th September 2015. The Portfolio Holder for Sport, Leisure and Retail presented the report and highlighted the main points. Other Cabinet Members also commented.

 

The Performance Management and Budget Scrutiny Committee had considered the report at their meeting on 1st December 2015. The Chairman of that Committee was in attendance and commented on some of the points made in the discussion at the meeting. There were no specific comments from the Committee to Cabinet in respect of this item.

 

RESOLVED: That the Cabinet note the Council’s Quarter 2 performance for 2015/16 against this suite of performance measures and projects.

84.

Quarter 2 2015/16 Corporate Risk Management Report pdf icon PDF 33 KB

THE CABINET MEMBER FOR RESOURCES, COUNCILLOR CHRIS MITCHELL, Recommends:

 

1.    That the Cabinet notes the contents of the Corporate Risk Report;

 

2.    That the Cabinet agree the amendment to the improved score for corporate risk CR27; and

 

3.    That the Cabinet agree the amendments to Corporate Risks CR04, CR09, CR11 and CR18.

Additional documents:

Minutes:

The Cabinet considered a report on changes to the Corporate Risk Register and progress made against the risks. The Portfolio Holder for Economic Prosperity, City Centre and Riverside Enhancement  presented the report and highlighted that of the 9 risks on the Corporate Risk Register, 1 risk, Funding Volatility (CR26) was rated Severe (Red) due to the number of changes to local government funding schemes.  The Cabinet were advised that following a review of the Corporate Risk Register in quarter 2, a number of risks had been amended to more accurately reflect the risk posed and consequences.

 

RESOLVED: That the Cabinet:

 

1.        note the contents of the Corporate Risk Report;

 

2.        agree the amendment to the improved score for corporate risk CR27; and

 

3.        agree the amendments to Corporate Risks CR04, CR09, CR11 and CR18.

85.

Mid-Year Feedback Report 2015/16 pdf icon PDF 38 KB

THE CABINET MEMBER FOR RESOURCES, COUNCILLOR CHRIS MITCHELL, Recommends:

 

That the Cabinet note the Council’s mid-year performance for 2015/16 with regards to compliments, complaints and feedback received.

Additional documents:

Minutes:

The Cabinet considered the Council’s mid-year performance for 2015/16 with regards to compliments, complaints and feedback. The Portfolio Holder for History and Heritage presented the report and highlighted the main points.  Other Cabinet Members present also commented.

 

The Performance Management and Budget Scrutiny Committee had considered the report at their meeting on 1st December 2015. There were no specific comments from the Committee to Cabinet in respect of this item.

 

RESOLVED: That the Cabinet note the Council’s mid-year performance for 2015/16 with regards to compliments, complaints and feedback received.

86.

Any Other Business

Which in the opinion of the Chairman is of sufficient urgency as to warrant consideration.

Minutes:

None.

87.

Item Involving the Disclosure of Exempt Information

The Cabinet is invited to pass the following resolution:-

 

That under Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of information as defined in Schedule 12A of the said Act.

 

Minutes:

None.