Agenda and minutes

Venue: Guildhall

Contact: Democratic Services Team Leader - Claire Chaplin Tel: 01905 722005 

Items
No. Item

64.

Declarations of Interest

To receive any declarations of interest.

Minutes:

The following declarations of interest were made:

 

Councillors Bayliss, Geraghty, Mrs L. Hodgson and Roberts – Worcestershire Business Rates Pool (Minute 67) - As members of Worcestershire County Council

 

Councillors Bayliss, Geraghty, Mrs L. Hodgson and Roberts – Worcester City Council ESIF Funding Contribution – Key Decision (Minute 70) - As members of Worcestershire County Council

 

Councillor Gregson – Heritage City Status (Minute 71) – As an employee of Worcestershire County Council.

65.

Public Participation

Up to a total of fifteen minutes can be allowed, with each speaker being allocated a maximum of five minutes, for members of the public to present a petition, ask a question or comment on any matter on the Agenda or within the remit of the Committee.

Minutes:

None.

66.

Minutes pdf icon PDF 56 KB

Of the meeting held on 15th September 2015 to be agreed and signed by the Chairman.

Minutes:

RESOLVED: That the minutes of the meeting held on 15th September 2015 be approved as a correct record and signed by the Chairman.

67.

Worcestershire Business Rates Pool pdf icon PDF 60 KB

THE CABINET MEMBER FOR RESOURCES, COUNCILLOR CHRIS MITCHELL, RECOMMENDS:

 

1.    That Cabinet note the report and updated position on the Worcestershire Business Rates Pool;

 

2.    That Cabinet support the continuation of a Worcestershire Pool for business rates from April 2016, with Worcester City Council as a participating member; and

 

3.    That should a Worcestershire Pool exist from April 2016, any amendments to the pool governance arrangements arising from matters set out in the report are made under previously agreed delegated authority by the Managing Director and S151 Officer, in consultation with the Leader and the Cabinet Member for Resources.

Minutes:

The Cabinet received an update on the latest position on the Worcestershire Business Rates Pool in the light of the recent GP Surgeries revaluation issue, and considered the Council’s continued membership of a Worcestershire Pool for business rates from April 2016.  The Portfolio Holder for Resources presented the report and highlighted the main points.  In summary, he explained that Malvern Hills District Council might decide not to retain membership. If any of the Pool members did decide to leave then an application to form a new Pool would need to be made to the Government.

 

Other Cabinet Members expressed support for continued membership of the Pool as, at this point in time, it seemed to be in the Council’s best interests. Other Members present asked questions and expressed support.

 

RESOLVED: That:

 

1.    the Cabinet note the report and updated position on the Worcestershire Business Rates Pool;

 

2.    the Cabinet support the continuation of a Worcestershire Pool for business rates from April 2016, with Worcester City Council as a participating member; and

 

3.    should a Worcestershire Pool exist from April 2016, any amendments to the pool governance arrangements arising from matters set out in the report are made under previously agreed delegated authority by the Managing Director and S151 Officer, in consultation with the Leader and the Cabinet Member for Resources.

68.

Procurement of Operational Vehicles - Key Decision pdf icon PDF 83 KB

THE CABINET MEMBER FOR A CLEAN GREEN AND SAFE CITY, COUNCILLOR ANDY ROBERTS, RECOMMENDS:

 

1.    That Cabinet delegate approval for the final specification for the vehicles to the Service Manager of Cleaner and Greener in consultation with the Cabinet Member for a Clean, Green and Safe City and the Leader of the Council; and

     

2.    That Cabinet delegates authority to procure and award contracts for up to 7 mechanical road sweeping vehicles, 9 light commercial vehicles and 3 refuse collection vehicles to the s151 Officer in consultation with the Service Manager, Cleaner and Greener City, the Cabinet Member for Resources, and the Leader of the Council.

Minutes:

The Cabinet considered proposals for new vehicle requirements.  The Portfolio Holder for a Cleaner, Greener and Safer City presented the report and emphasised that in order to maintain high standards, it was essential that ageing vehicles were replaced. With reference to the table in paragraph 3.1 of the report, he clarified that 3 refuse collection vehicles would be replaced in May 2016.

 

Other Cabinet Members expressed support for the proposals, which demonstrated the Council’s commitment to providing a high quality service. In response to questions from other Members present, the Portfolio Holder explained that Officers would consider the impact of outsourcing and select the most appropriate procurement option in the circumstances.

 

RESOLVED: That the Cabinet:

 

1.    agree to delegate approval for the final specification for the vehicles to the Service Manager of Cleaner and Greener in consultation with the Cabinet Member for a Clean, Green and Safe City and the Leader of the Council; and

     

2.    agree to delegate authority to procure and award contracts for up to 7 mechanical road sweeping vehicles, 9 light commercial vehicles and 3 refuse collection vehicles to the s151 Officer in consultation with the Service Manager, Cleaner and Greener City, the Cabinet Member for Resources, and the Leader of the Council.

69.

Street Nameplate Improvements pdf icon PDF 40 KB

THE CABINET MEMBER FOR A CLEAN, GREEN AND SAFE CITY, COUNCILLOR ANDY ROBERTS, RECOMMENDS:

 

That Cabinet allocate £40k of New Homes Bonus funding to the renewal and refurbishment of Street Name Plates over a two year period 2015/16 and 2016/17.

Minutes:

The Cabinet considered the allocation of New Homes Bonus funding for enhancement works to street name plates.  The Portfolio Holder for a Cleaner, Greener and Safer City presented the report and explained that the proposal would facilitate the replacement or refurbishment of up to 400 street name plates across the city over a two year period in 2015/16 and 2016/17.

 

Other Cabinet Members expressed support for the proposal, which would improve the quality of the environment in accordance with the Council’s Corporate Plan themes. Reference was made to the value of involving local Members and communities in identifying signs for replacement and improving signs.

 

RESOLVED: That Cabinet allocate £40k of New Homes Bonus funding to the renewal and refurbishment of Street Name Plates over a two year period 2015/16 and 2016/17.

70.

Worcester City Council ESIF Funding Contribution - Key Decision pdf icon PDF 57 KB

THE CABINET MEMBER FOR ECONOMIC PROSPERITY, CITY CENTRE AND RIVERSIDE, COUNCILLOR MARC BAYLISS, RECOMMENDS:

 

1.    That Cabinet approve a contribution of £75,000 from the 2016-17 NHB allocation to provide match funding for the ESIF programme; and

 

2.    That Cabinet authorise the Acting Corporate Director – Place, in consultation with the portfolio holder to negotiate and approve the funding agreement between the City and County Councils.

Minutes:

The Cabinet considered a proposal to utilise £75,000 from the 2016-17 New Homes Bonus allocation to provide Worcester City Council’s contribution towards the Worcestershire European Structural & Investment Fund Programme for the period 2016 – 2019.  The Portfolio Holder for Economic Prosperity, City Centre and Riverside presented the report and explained the background to the proposal. He emphasised the value for money that the new programme would provide.

 

Other Cabinet Members expressed support for the proposal, which supported the Worcestershire Strategic Economic Plan and the Council’s Corporate Plan.

 

RESOLVED: That the Cabinet:

 

1.    approve a contribution of £75,000 from the 2016-17 NHB allocation to provide match funding for the ESIF programme; and

 

2.    authorise the Acting Corporate Director – Place, in consultation with the portfolio holder to negotiate and approve the funding agreement between the City and County Councils.

71.

Heritage City Status pdf icon PDF 77 KB

THE CABINET MEMBER FOR HISTORY AND HERITAGE, COUNCILLOR LUCY HODGSON, RECOMMENDS:

 

1.    That Cabinet supports the principle of a Worcester application for Heritage City status; and

 

2.    That Cabinet asks officers to collaborate with the Worcestershire Local Enterprise Partnership and Destination Worcestershire to prepare an application to Visit England and to report back to Cabinet in early 2016.

Minutes:

The Cabinet received an update on the outcome of the work undertaken on the possibility of a Worcester bid for City of Culture 2021 and considered the principle of a Worcester application for Heritage City status.  The Portfolio Holder for History and Heritage presented the report and explained the background, the opportunities for Heritage City status and a review of the City of Culture bid.

 

In summary, it was considered that now was not the right time to pursue a bid for City of Culture, due to the current levels of commitment from stakeholders, the levels of funding and resources required, and the extent of partnership development to be undertaken.  It was therefore proposed to focus on applying for Heritage Cities membership.

 

Other Cabinet Members expressed support for the proposal.  The Leader emphasised that maximising the City’s history and heritage was a top priority in the Corporate Plan. Other Members present asked questions and also expressed support.

 

RESOLVED: That the Cabinet:

 

1.    support the principle of a Worcester application for Heritage City status; and

 

2.    ask officers to collaborate with the Worcestershire Local Enterprise Partnership and Destination Worcestershire to prepare an application to Visit England and to report back to Cabinet in early 2016.

72.

Appointment of Heritage Champion pdf icon PDF 37 KB

THE LEADER OF THE COUNCIL, COUNCILLOR SIMON GERAGHTY RECOMMENDS:

 

That the role of Heritage Champion for the City Council should be the responsibility of the current and any future Portfolio Holder with responsibilities for history & heritage.

Minutes:

The Cabinet considered the appointment of a Heritage Champion. The Leader presented the report and explained the justification for the role.  He clarified that this was neither a community role nor a political appointment.  It was proposed that, in the context of the Corporate Plan priorities, the Champion should be the Portfolio Holder for History & Heritage.

 

Other Cabinet Members expressed support for the proposal.  In response to questions from other Members present about the role, the guidance from Historic England on Heritage Champions was clarified.

 

RESOLVED: That the role of Heritage Champion for the City Council should be the responsibility of the current and any future Portfolio Holder with responsibilities for history & heritage.

73.

Any Other Business

Which in the opinion of the Chairman is of sufficient urgency as to warrant consideration.

Minutes:

None.

74.

Item Involving the Disclosure of Exempt Information

The Cabinet is invited to pass the following resolution:-

 

That under Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of information as defined in Schedule 12A of the said Act.

 

Minutes:

RESOLVED: That under Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of information as defined in Schedule 12A of the said Act.

75.

Minutes (Exempt Items)

Of the meeting held on 15th September 2015 to be agreed and signed by the Chairman.

Minutes:

RESOLVED: That the minutes (Exempt Items) of the meeting held on 15th September 2015 be approved as a correct record and signed by the Chairman.