Agenda and minutes

Venue: Guildhall

Contact: Democratic Services Team Leader - Claire Chaplin Tel: 01905 722005 

Items
No. Item

49.

Declarations of Interest

To receive any declarations of interest.

Minutes:

The following declarations of interest were made:

 

Councillor Mrs L. Hodgson – Perdiswell Swimming Pool and Leisure Centre  - Appointment of a Contractor (Minute 53) - As a Governor of Heart of Worcestershire College

 

Councillor J. Squires - Perdiswell Swimming Pool and Leisure Centre - Sport England Grant Award - Key Decision (Minute 61) – As a member of Worcester City F.C. Supporters Trust

50.

Public Participation

Up to a total of fifteen minutes can be allowed, with each speaker being allocated a maximum of five minutes, for members of the public to present a petition, ask a question or comment on any matter on the Agenda or within the remit of the Committee.

Minutes:

None.

51.

Minutes pdf icon PDF 57 KB

Of the meeting held on 28th July 2015 to be agreed and signed by the Chairman.

Minutes:

RESOLVED: That the minutes of the meeting held on 28th July 2015 be approved as a correct record and signed by the Chairman.

52.

Leisure Operator Procurement - Key Decision pdf icon PDF 69 KB

THE CABINET MEMBER FOR SPORT, LEISURE AND RETAIL, COUNCILLOR MIKE JOHNSON RECOMMENDS THAT CABINET:

 

1.      Approve the appointment of Operator A as the preferred Leisure Operator Partner for Worcester City Council, to manage the new Leisure Contract on their behalf with effect from 1st January 2016 for a duration of ten years (with the option to extend for a further three year period).

 

2.      Delegate completion of the financial aspects of the contract and on any phasing of the management fee with Operator A to the Corporate Director Resources, in consultation with the Cabinet Member for Resources.

 

3.      Delegate completion of the remaining contract negotiation and final award of the contract to Operator A to the Corporate Director – Service Delivery, in consultation with the Cabinet Member for Sport, Leisure and Retail.

Additional documents:

Minutes:

The Cabinet considered the appointment of a new Leisure Operator to manage the leisure facilities at Perdiswell Leisure Centre, Worcester Swimming Pool, St Johns Sports Centre and Nunnery Wood Sports Complex and the Sport, Art and Play Service.  The Portfolio Holder for Sport, Leisure and Retail presented the report and explained the outcome of the tendering process.  From the list of 6 shortlisted bidders, Operator A had scored highest on their combined price and quality score, including their investment proposals. A summary of Operator A’s experience and activity was included as an exempt Appendix to the report.

 

Other Cabinet Members expressed support for the proposed appointment. Other Members present asked questions on the details of the proposal and also expressed support.

 

RESOLVED: That the Cabinet:

 

1.    approve the appointment of Operator A as the preferred Leisure Operator Partner for Worcester City Council, to manage the new Leisure Contract on their behalf with effect from 1st January 2016 for a duration of ten years (with the option to extend for a further three year period);

 

2.    agree to delegate completion of the financial aspects of the contract and on any phasing of the management fee with Operator A to the Corporate Director Resources, in consultation with the Cabinet Member for Resources; and

 

3.    agree to delegate completion of the remaining contract negotiation and final award of the contract to Operator A to the Corporate Director – Service Delivery, in consultation with the Cabinet Member for Sport, Leisure and Retail.

53.

Perdiswell Swimming Pool and Leisure Centre - Appointment of Contractor - Key Decision pdf icon PDF 83 KB

THE CABINET MEMBER FOR SPORT, LEISURE AND RETAIL, COUNCILLOR MIKE JOHNSON, RECOMMENDS THAT CABINET:  

 

1.      Approve award of contract to Contractor A for the new build and refurbishment project at Perdiswell Leisure Centre in accordance with the evaluation report in Appendix 1 (Exempt).

 

2.      Delegate to the Corporate Director – Service Delivery in consultation with the Portfolio holder for Sport, Leisure and Retail the finalisation of the contract and award of contract to Contractor A following the end of the standstill period.

 

3.      Delegate to the Corporate Director – Resources in consultation with the Portfolio holder for Resources the finalisation of capital financing arrangements in accordance with the financial details in Appendix 2 (Exempt).

 

4.      Delegate to the Corporate Director – Service Delivery in consultation with the Portfolio Holder for Sport, Leisure and Retail, finalisation of legal agreements with Heart of Worcestershire College to carry out additional improvement works to the Perdiswell Leisure Centre.  

Minutes:

The Cabinet received an update on progress with the proposed swimming pool and leisure facilities at Perdiswell and considered the appointment of a preferred construction contractor.  Consideration was also given to Heart of Worcestershire College investing in the proposal by way of a direct works package.

 

The Portfolio Holder for Sport, Leisure and Retail presented the report and highlighted the progress made on the decision taken by Council in September 2014.  Three bids were submitted and had been subject to a full evaluation. Two bids submitted were above the specified budget.  The remaining compliant bid, from Contractor A, was within the targeted budget and after the evaluation exercise, this bid has been judged to be the preferred option. 

 

The full tender evaluation report and financial details were included in the exempt part of the agenda. There was also a separate exempt report which outlined the outcome of the bid process to Sport England.

 

Other Cabinet Members expressed support for the proposals, which would enable the proposed facility to be delivered in accordance with the agreed budget. Other Members present asked questions on the details of the proposals.

 

RESOLVED: That the Cabinet:

 

1.        approve award of contract to Contractor A for the new build and refurbishment project at Perdiswell Leisure Centre in accordance with the evaluation report in Appendix 1 (Exempt);

 

2.        agree to delegate to the Corporate Director – Service Delivery in consultation with the Portfolio holder for Sport, Leisure and Retail the finalisation of the contract and award of contract to Contractor A following the end of the standstill period;

 

3.        agree to delegate to the Corporate Director – Resources in consultation with the Portfolio holder for Resources the finalisation of capital financing arrangements in accordance with the financial details in Appendix 2 (Exempt); and

 

4.        agree to delegate to the Corporate Director – Service Delivery in consultation with the Portfolio Holder for Sport, Leisure and Retail, finalisation of legal agreements with Heart of Worcestershire College to carry out additional improvement works to the Perdiswell Leisure Centre.  

54.

Consultation on the Worcester City Draft Private Sector Housing Strategy 2015 - 20 - Key Decision pdf icon PDF 64 KB

THE CABINET MEMBER FORHISTORY AND HERITAGE, COUNCILLOR LUCY HODGSON RECOMMENDS:

 

1.      For Cabinet to consider recommendations made to the draft Private Sector Housing Strategy (2015-2020) consultation exercise, and adopt the revised strategy taking into account the comments to clearly set out the priorities to meeting private sector housing need in Worcester city.

Additional documents:

Minutes:

The Cabinet considered the results of the consultation exercise on the draft Worcester City Council Private Sector Housing Strategy (PSHS) 2015 – 2020 and the adoption of the final Strategy. The Portfolio Holder for History and Heritage presented the report and highlighted the main objectives, the consultation process and the responses received.  Specific points made by the Scrutiny Committee had been taken into consideration and the action plan amended accordingly.  The revised Strategy  contained a clear action plan for delivery within the resources available.

 

Other Cabinet Members and other Members present expressed support for the proposals.

 

RESOLVED: That the Cabinet adopt the revised Strategy taking into account the comments to clearly set out the priorities to meeting private sector housing need in Worcester city.

55.

A Review of the Article 4 Direction and the Houses in Multiple Occupation Supplementary Planning Document (HMO SPD) - Key Decision pdf icon PDF 68 KB

THE CABINET MEMBER FOR ECONOMIC PROSPERITY, CITY CENTRE AND RIVERSIDE ENHANCEMENT, COUNCILLOR MARC BAYLISS, RECOMMENDS:

 

1.        That Cabinet agree that no amendments are made to the Houses in Multiple Occupation Supplementary Planning Document.

 

2.        ThatCabinet note the twelve month Review of the Article 4 Direction and the agreement by Planning Committee to withdraw the automatic referral of planning applications for C4 HMO use to Planning Committee.

Additional documents:

Minutes:

The Cabinet considered the twelve month review of the Article 4 Direction.  The Portfolio Holder for Economic Prosperity, City Centre and Riverside Enhancement presented the report and summarised the main findings.

 

It was explained that all officer recommendations had been agreed by the Planning Committee.  In the circumstances, it was proposed that there should be no amendments to the HMO SPD.  The Planning Committee had agreed that the requirement to automatically refer planning applications for such use to that Committee should be withdrawn.  

 

With reference to the grounds for call-in, the Portfolio Holder stated that in his view any such request would always be for a “legitimate planning reason” and these words should be deleted on the grounds that they were superfluous.

 

Other Cabinet Members and other Members present expressed support for the proposals.

 

RESOLVED: That the Cabinet:

 

1.    agree that no amendments are made to the Houses in Multiple Occupation Supplementary Planning Document; and

 

2.    note the twelve month Review of the Article 4 Direction and the agreement by Planning Committee to withdraw the automatic referral of planning applications for C4 HMO use to Planning Committee.

56.

Quarter 1 Financial Monitoring Report - 2015/16 pdf icon PDF 42 KB

THE CABINET MEMBER FOR RESOURCES, COUNCILLOR CHRIS MITCHELL RECOMMENDS:

 

1.      That Cabinet consider any feedback from PMBS and note the financial monitoring report and variances highlighted for the second quarter ended 30th June 2015, and make any recommendations of action they wish to take as a result of that information.

 

2.      That Cabinet approve the write-offs noted in paragraph 4 above.

Additional documents:

Minutes:

The Cabinet considered the Quarter 1 Financial Monitoring report covering the period to 30th June 2015. The Portfolio Holder for Resources presented the report and highlighted the main points. Other Cabinet Members and other Members present also commented.

 

The Performance Management and Budget Scrutiny Committee had considered the report at their meeting on 8th September 2015. The Chairman of that Committee was in attendance and commented on some of the points made in the discussion at the meeting.  There were no specific comments from the Committee to Cabinet in respect of this item.

 

The Cabinet did not make any recommendations of action to take as a result of the information.

 

RESOLVED: That the Cabinet note the financial monitoring report and variances highlighted for the quarter ended 30th June 2015.

57.

Quarter 1 Performance Report for 2015/16 pdf icon PDF 38 KB

THE CABINET MEMBER FOR RESOURCES, COUNCILLOR CHRIS MITCHELL Recommends:

 

1. That the Cabinet note the Council’s Quarter 1 for 2015/16 against this suite of performance measures and projects.

Additional documents:

Minutes:

The Cabinet considered a summary by exception of performance for the first quarter for the period to 30th June 2015. The Portfolio Holder for Resources presented the report and highlighted the main points. Reference was made to the new report format, which reflected the themes of the new Corporate Plan.  Other Cabinet Members and other Members present also commented.

 

The Performance Management and Budget Scrutiny Committee had considered the report at their meeting on 8th September 2015. The Chairman of that Committee was in attendance and commented on some of the points made in the discussion at the meeting.  There were no specific comments from the Committee to Cabinet in respect of this item.

 

RESOLVED: That the Cabinet note the Council’s Quarter 1 for 2015/16 against this suite of performance measures and projects.

58.

Viewpoint Survey - Spring 2015 pdf icon PDF 41 KB

THE CABINET MEMBER FOR RESOURCES, COUNCILLOR CHRIS MITCHELL Recommends:

 

1.    That the Cabinet note the results from the Viewpoint Survey conducted in May - June 2015.

Additional documents:

Minutes:

The Cabinet considered the results from the Viewpoint Survey conducted in May - June 2015. The Portfolio Holder for Resources presented the report and highlighted the main points.  

 

The Performance Management and Budget Scrutiny Committee had considered the report at their meeting on 8th September 2015.  There were no specific comments from the Committee to Cabinet in respect of this item.

 

Other Cabinet Members and other Members present also commented.  Reference was made to the anticipated review of the process with a view to taking a different approach in the future and it was suggested that it might be appropriate for the Performance Management and Budget Scrutiny Committee to receive a presentation on any proposed new approach.

 

RESOLVED: That the Cabinet note the results from the Viewpoint Survey conducted in May - June 2015.

59.

Any Other Business

Which in the opinion of the Chairman is of sufficient urgency as to warrant consideration.

Minutes:

None.

60.

Items Involving the Disclosure of Exempt Information

The Cabinet is invited to pass the following resolution:-

 

That under Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of information as defined in Schedule 12A of the said Act.

 

Minutes:

RESOLVED: That under Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of information as defined in Schedule 12A of the said Act.

61.

Perdiswell Swimming Pool and Leisure Centre - Sport England Grant Award - Key Decision

To consider the outcome of the bid process to Sport England.

Minutes:

The Cabinet  made a decision relating to the outcome of an application to Sport England for Lottery Funding.

62.

Leisure Operator Procurement - Key Decision - Exempt Appendices

Appendix 2 – Evaluation Report

Appendix 3 – Evaluation Scoring

Appendix 4 - Summary of Operator A’s Experience and Activity

Minutes:

The Cabinet considered and noted the following exempt Appendices to agenda item 4:

 

Appendix 2 – Evaluation Report

Appendix 3 – Evaluation Scoring

Appendix 4 - Summary of Operator A’s Experience and Activity.

63.

Perdiswell Swimming Pool and Leisure Centre - Appointment of Contractor - Key Decision - Exempt Appendices

Appendix 1 – Tender Evaluation Report

Appendix 2 – Financial Details

Minutes:

The Cabinet considered and noted the following exempt Appendices to agenda item 5:

 

Appendix 1 – Tender Evaluation Report

Appendix 2 – Financial Details