Agenda and minutes

Venue: Guildhall

Contact: Democratic Services Team Leader - Claire Chaplin Tel: 01905 722005 

Items
No. Item

1.

Declarations of Interest

To receive any declarations of interest.

Minutes:

None.

2.

Public Participation

Up to a total of fifteen minutes can be allowed, with each speaker being allocated a maximum of five minutes, for members of the public to present a petition, ask a question or comment on any matter on the Agenda or within the remit of the Committee.

Minutes:

None.

3.

Minutes pdf icon PDF 51 KB

Of the meeting held on 17th March 2015 to be agreed and signed by the Chairman.

Minutes:

RESOLVED: That the minutes of the meeting held on 17th March 2015 be approved as a correct record and signed by the Chairman.

4.

Quarter 4 Financial Monitoring Report 2014/15 pdf icon PDF 34 KB

THE CABINET MEMBER FOR RESOURCES - COUNCILLOR CHRIS MITCHELL RECOMMENDS:

 

5.1    Cabinet note the financial monitoring report and variances highlighted for the final quarter/year end for 31st March 2015, consider the feedback from PMBS Committee and make any recommendations of action they wish to take as a result of that information.

 

5.2       Subject to paragraph 5.1, Cabinet approve the following:

 

5.2.1  The deletion of three earmarked reserves and the transfer of remaining balances as follows:

 

     i.        The ‘public realm’ improvements balance of £115k in the Priority Projects Reserve is transferred to the Regeneration reserve;

    ii.        The HMO licencing income reserve of £26k is transferred to the main Housing grants reserve to assist with the set up costs of the new HMO licencing scheme;

   iii.        The balance of funding in the Regional Housing Pot reserve of £355k is transferred to the main Capital Replacement reserve

 

5.2.2  The appropriation of the budget surplus of £376k to earmarked reserves as follows:

 

     i.        £100k to the Change Programme reserve – for transformation, new burdens and outsourcing initiatives

    ii.        £100k to the Capital Replacement reserve – for capital investment, replacement and maintenance of assets

   iii.        £67k to the Service Improvement reserve – for revenue investment in service improvements

 

5.2.3The write-off of 14 Business Rates accounts totalling £187k, and 1 Council Tax account totalling £6k. 

Additional documents:

Minutes:

The Cabinet considered the financial monitoring report for quarter 4.  The Portfolio Holder for Economic Prosperity, City Centre and Riverside Enhancement presented the report and highlighted a number of key performance headlines. 

 

With reference to the appropriations to Earmarked Reserves, he proposed some amendments as the figures for the individual proposals in the report did not match the total of £367k. He also recommended the write-offs of Council Tax and Business Rates debt, as set out within the report.

 

The Leader explained that the Performance Management and Budget Scrutiny Committee had considered the report at its meeting on 15th June 2015 and he responded to the points that had been highlighted by the Committee:

 

      The total number of business rates write-offs in 2014/15 was still small in relation to overall payments and it would be difficult to put more information about specific cases into the public domain for reasons of confidentiality.

 

      It was hoped that the planned improvements at the Crematorium would have a positive effect on income for that service.

 

      Prompt payment timescales could be reviewed by the Accounts Panel as part of their review of supplier invoices.

 

Other Cabinet Members expressed support for the amended proposals with regard to Earmarked Reserves.

 

RESOLVED That the Cabinet:

 

1.        note the financial monitoring report and variances highlighted for the final quarter/year end for 31st March 2015 and the feedback from the Performance Management and Budget Scrutiny Committee; and

 

2.        approve the following:

 

·           The deletion of three Earmarked Reserves and the transfer of remaining balances as follows:

 

i.      The ‘public realm’ improvements balance of £115k in the Priority Projects Reserve is transferred to the Regeneration reserve;

ii.     The HMO licencing income reserve of £26k is transferred to the main Housing grants reserve to assist with the set up costs of the new HMO licencing scheme;

iii.    The balance of funding in the Regional Housing Pot reserve of £355k is transferred to the main Capital Replacement reserve;

 

·           The appropriation of the budget surplus of £376k to Earmarked Reserves as follows:

 

i.      £150k to the Change Programme reserve – for transformation, new burdens and outsourcing initiatives;

ii.     £150k to the Capital Replacement reserve – for capital investment, replacement and maintenance of assets;

iii.    £76k to the Service Improvement reserve – for revenue investment in service improvements;

 

·           The write-off of 14 Business Rates accounts totalling £187k, and 1 Council Tax account totalling £6k.

5.

Quarter 4, 2014/15 Performance Report pdf icon PDF 25 KB

THE CABINET MEMBER FOR RESOURCES, COUNCILLOR CHRIS MITCHELL Recommends:

 

That the Cabinet note the Council’s Quarter 4 and annual performance for 2014/15 against this suite of performance measures and projects.

 

 

Additional documents:

Minutes:

The Cabinet considered a summary by exception of performance for the final quarter (January - March 2015) and the annual performance for 2014/15.  The Portfolio Holder for Economic Prosperity, City Centre and Riverside Enhancement presented the report and highlighted the main points. Other Cabinet Members also commented.

 

The Performance Management and Budget Scrutiny Committee had considered the report at their meeting on 15th June 2015. The Committee had commented that there would be benefit in establishing a cross-party group of Members to look at ways of encouraging greater take-up of business start up grants.  Cabinet Members expressed support for this proposal.

 

Other Members present also commented.  In response to a question about the Clean Streets Survey, the Leader suggested that High Street litter and refuse, particularly in the evening, might be a suitable issue for the Performance Management and Budget Scrutiny Committee to consider.

 

RESOLVED: That the Cabinet note the Council’s Quarter 4 and annual performance for 2014/15 against this suite of performance measures and projects.

6.

Annual Feedback Report 2014/15 pdf icon PDF 25 KB

THE CABINET MEMBER FOR RESOURCES, COUNCILLOR CHRIS MITCHELL Recommends:

 

That the Cabinet note the Council’s annual performance for 2014/15 with regards to compliments, complaints and feedback received.

 

Additional documents:

Minutes:

The Cabinet considered the Council’s annual performance for 2014/15 with regards to compliments, complaints and feedback received. The Portfolio Holder for History and Heritage presented the report and highlighted the main points. She also thanked members of staff who had prepared the report.

 

Other Cabinet Members and other Members present also commented.

 

The report had been considered by the Performance Management & Budget Scrutiny Committee on 15th June 2015.  There were no specific comments from the Committee to Cabinet in respect of this item.

 

RESOLVED: That the Cabinet note the Council’s annual performance for 2014/15 with regards to compliments, complaints and feedback received.

7.

Quarter 4 2014/15 Corporate Risk Management Report pdf icon PDF 22 KB

THE CABINET MEMBER FOR RESOURCES, COUNCILLOR CHRIS MITCHELL Recommends:

 

That the Cabinet notes the contents of the Corporate Risk Report.

 

Additional documents:

Minutes:

The Cabinet considered a summary of the progress made against the corporate risks for quarter 4, January – March 2015.  The Portfolio Holder for Economic Prosperity, City Centre and Riverside Enhancement presented the report and highlighted the main points. 

 

Other Cabinet Members and other Members present also commented.

 

The report had also been considered by the Audit Committee at its meeting on 11th June 2015.  The Committee had noted the report and agreed the proposed amendments.

 

RESOLVED: That the Cabinet note the contents of the Corporate Risk Report.

8.

Any Other Business

Which in the opinion of the Chairman is of sufficient urgency as to warrant consideration.

Minutes:

None.

9.

Item Involving the Disclosure of Exempt Information

The Cabinet is invited to pass the following resolution:-

 

That under Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of information as defined in Schedule 12A of the said Act.

 

Minutes:

None.