Agenda and minutes

Venue: Guildhall

Contact: Democratic Services Team Leader - Claire Chaplin Tel: 01905 722005 

Items
No. Item

79.

Declarations of Interest

To receive any declarations of interest.

Minutes:

Update to Medium Term Financial Strategy 2013-2018, and Budget and Council Tax 2013/14

(Minute 82)

 

Councillor Bayliss                 -           As a Member of Warndon Parish Council

80.

Public Participation

Up to a total of fifteen minutes can be allowed, with each speaker being allocated a maximum of five minutes, for members of the public to present a petition, ask a question or comment on any matter on the Agenda or within the remit of the Committee.

Minutes:

None.

81.

Minutes pdf icon PDF 49 KB

Of the meeting held on 15th January 2013 to be approved and signed.

Minutes:

RESOLVED:  That the minutes of the meeting held on 15th January 2013 be approved as a correct record and signed by the Chairman.

82.

Budget and Council Tax 2013/14 - Medium Term Financial Strategy pdf icon PDF 128 KB

The cabinet member fORDeLIVERING value for money, cOUNCILLOR ANDY ROBERTS, RECommends:

 

1.      That Cabinet consider any feedback and proposals from the Performance Management and Budget Scrutiny Committee and, in the light of this, recommend that Council approve the following:

 

                                i.            the budget assumptions set out in paragraph 6.1 of this report;

                              ii.            the Budget 2013/14 and MTFS 2013-2018 and the details underpinning the numbers as set out in Appendix 1;

                            iii.            the proposed savings for 2013/14 (included in December Cabinet papers)

                           iv.            the City Band D Council Tax of £162.10 (frozen at same level as for 2012/13) to meet the Council’s budget requirement;

                             v.            the Capital Programme and Capital Financing as set out in Appendix 2;

                           vi.            earmarked reserves (included in December Cabinet papers)

                         vii.            the split of funding of New Homes Bonus into the three categories and the proposed allocations to projects, as set out in paragraphs 10.4 and 10.17 of this report;

                       viii.            the Commissioning Framework as set outat Appendix 3;

                           ix.            the detailed Fees and Charges as set out at Appendix 4;

                             x.            Treasury Management Annual Strategy and Prudential Indicators (included in January Cabinet papers and set out at Appendix 5);

                           xi.            the Pay Policy Statement 2013/14 (included in January Cabinet papers); and,

                         xii.            the detailed revenue budget estimates as set out in the Budget Book (included in December Cabinet papers).

 

Additional documents:

Minutes:

The Cabinet received a report detailing the Medium Term Financial Strategy 2013-2018 and Budget and Council Tax 2013/14. The Portfolio Holder for Delivering Value for Money summarised the main point of the report.

 

The Leader of the Council informed Cabinet that detailed comments requesting Cabinet’s consideration had been received from Performance Management and Budget Scrutiny Committee. The Chairman of Performance Management and Budget Scrutiny informed Cabinet that the Committee had met on three occasions, 22nd, 29th January and 5th February to consider the Medium Term Financial Strategy 2013-2018 and Budget and Council Tax 2013/14. Following on from the three meetings a report to Cabinet had been compiled detailing the main issues raised at the meetings.

 

The Leader of the Council together with other Cabinet Members gave a detailed response to each of the issues raised by Performance Management and Budget Scrutiny Committee. One of the suggestions of the Committee was regarding CCTV monitoring within the City. The Committee acknowledged that whilst CCTV was operating well it would be a good idea to allow for extra resources in busy periods and during planned events.  

 

Cabinet stated that CCTV was currently delivering what is was intended to do. Cabinet did however agree the provision of £10k from the General Reserve to be used as a contingency to deal with any arising resource issues was a sensible approach. Cabinet agreed the amendment would be put to Council as part of the Budget 2013/14 on 19th February 2013.

 

The Leader of the Council thanked the Performance Management and Budget Scrutiny Committee for its time in considering the Medium Term Financial Strategy 2013-2018 and Budget and Council Tax 2013/14 and for the thorough and detailed comments produced to Cabinet. A detailed response from Cabinet to each of the issues raised would be compiled for Performance Management and Budget Scrutiny.

 

RESOLVED:  That the Cabinet consider any feedback and proposals from the Performance Management and Budget Scrutiny Committee and, in the light of this, recommend that Council approve the following:

 

                                i.            the budget assumptions set out in paragraph 6.1 of the report;

                              ii.            the Budget 2013/14 and MTFS 2013-2018 and the details underpinning the numbers as set out in Appendix 1 of the report;

                            iii.            the proposed savings for 2013/14 (included in December Cabinet papers);

                           iv.            the City Band D Council Tax of £162.10 (frozen at same level as for 2012/13) to meet the Council’s budget requirement;

                             v.            the Capital Programme and Capital Financing as set out in Appendix 2 of the report;

                           vi.            earmarked reserves (included in December Cabinet papers);

                         vii.            the split of funding of New Homes Bonus into the three categories and the proposed allocations to projects, as set out in paragraphs 10.4 and 10.17 of the report;

                       viii.            the Commissioning Framework as set out at Appendix 3 of the report;

                           ix.            the detailed Fees and Charges as set out at Appendix 4 of the report;

                             x.            Treasury Management Annual Strategy and Prudential Indicators (included in January Cabinet papers  ...  view the full minutes text for item 82.

83.

Revenues and Benefits Telephony pdf icon PDF 40 KB

The Cabinet Member for Delivering Value for Money, Councillor Andy Roberts, Recommends:

 

That Cabinet approves the transfer of call handling from the County Council Hub Contact Centre to the Revenues and Benefits Shared Service with a target date of 1 April 2013.

 

Additional documents:

Minutes:

The Cabinet received a report seeking approval of the proposal to transfer call handling for the South Worcestershire Revenues and Benefits Shared Service from the County Council Hub Contact Centre to the Revenues and Benefits Shared Service from 1 April 2013. A total of 12 full time equivalent staff were expected to transfer.

 

 

The Portfolio Holder for Delivering Value for Money presented the main elements of the report. Particular emphasis was made to the proposal and the rationale for the proposal. The Portfolio Holder informed Cabinet that the transfer of Revenues and Benefits calls would result in both improved customer service and revenue savings of around £60k per annum for the partner councils. The Cabinet were informed that improved customer service would result form reduced double handling and the use of service experts. The Portfolio Holder confirmed that face to face revenues and benefits enquires would continue to be dealt with by the Hub Contact Centre. The Portfolio Holder for Customer Services and Communication also expresses her support for the proposal.

 

RESOLVED:          That Cabinet approves the transfer of call handling from the County Council Hub Contact Centre to the Revenues and Benefits Shared Service with a target date of 1 April 2013.

 

84.

Article 4 Direction for Conversion from Residential Dwelling Houses to Houses in Multiple Occupation pdf icon PDF 66 KB

THE CABINET MEMBER FOR ECONOMIC PROSPERITY, COUNCILLOR MARC BAYLISS, RECOMMENDS:

 

1.      Cabinet agree the making of an Article 4 Direction is authorised under Article 4(2) of the Town and Country Planning (General Permitted Development) Order 1995 (as           amended) to remove permitted development rights in       relation to changes of use from Use Class C3 to Use Class C4           (as defined in the Town and Country Planning [Use Classes]      Order 1987, as amended).

 

        Twelve months advance notice of the Direction taking effect        shall be given and representations will be invited for a        period of 28 days from the date of         notification. The Direction       shall apply to all wards and parishes of the city.

 

2.      Cabinet receive a further report, following the period of 28          days on representations received by the Council, in order to   decide whether or not to confirm the Article 4 Direction.


 

 

Additional documents:

Minutes:

The Cabinet received a report in relating to an Article 4 Direction for conversion from residential dwelling house to houses in multiple occupation. The Portfolio Holder for Economic Prosperity presented the report and outlined the background to the change in planning regulations in respect of houses in multiple occupation. The Portfolio Holder explained that Cabinet were asked to authorise the making of an Article 4 Direction under Article 4(2) of the Town and Country Planning (General Permitted Development) Order 1995 (as amended) to remove permitted development rights in relation to changes of use from Use Class C3 to Use Class C4 (as defined in the Town and Country Planning [Use Classes] Order 1987, as amended).

 

The Portfolio Holder also explained to Cabinet that twelve months advance notice of the Direction taking effect would be given and representations would be invited for a period of 28 days from the date of notification. The Direction would apply to all wards and parishes of the city. The Portfolio Holder also advised that Cabinet would receive a further report, following the period of 28 days on representation received by the Council, in order to decide whether or not to confirm the Article 4 Direction.

 

RESOLVED:          That the Cabinet:-

 

1.      agree the making of an Article 4 Direction is authorised      under Article 4(2) of the Town and Country Planning   (General Permitted Development) Order 1995 (as amended)           to remove permitted development           rights in relation to       changes of use from Use Class C3 to Use Class C4 (as   defined in the Town and Country Planning [Use Classes]           Order 1987, as amended).

        Twelve months advance notice of the Direction taking effect        shall be given and representations will be invited for a        period of 28 days from the date of notification. The Direction      shall apply to all wards and parishes of the city; and

 

2.      agree to receive a further report, following the period of 28         days on representations received by the Council, in order to   decide whether or not to confirm the Article 4 Direction.

 

 

 

85.

Equalities Priorities pdf icon PDF 60 KB

THE Cabinet Member for customer services and communications, COUNCILLOR LUCY HODGSON, Recommends:

 

 

1.      Cabinet approve the equality priorities.

 

2.      Cabinet approve the final versions of the equality strategy,         equal opportunities policy and consultation strategy      (Appendices 2-4 of the report).

 

3.      Cabinet note and approve the proposed training that will be        developed.

 

Additional documents:

Minutes:

The Cabinet received a report in relation to Equality Priorities. The Portfolio Holder for Customer Service and Communications informed Cabinet that it was being asked to approve the Equalities Priorities, revised Equality and Inclusion Strategy, consultation Strategy and Equal Opportunities Policy. The Portfolio Holder outlined the proposed Equality Priorities as explained in the report. The Portfolio Holder also explained the purpose of the Equality and Inclusion Action Plan, the consultation exercised that had taken place and training arrangements for officers and Members regarding equalities.

 

RESOLVED: That Cabinet:-

 

1.      approve the equality priorities;

 

2.      approve the final versions of the Equality Strategy, Equal   Opportunities Policy and Consultation Strategy (Appendices          2-4 of the report); and

 

3.      note and approve the proposed training that will be   developed.

 

86.

Any Other Business

Which in the opinion of the Chairman is of sufficient urgency as to warrant consideration.

87.

Item Involving the Disclosure of Exempt Information

The Cabinet is invited to pass the following resolution:-

 

That under Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of information as defined in Schedule 12A of the said Act.